Records Management For Project Managers

Views:
 
Category: Education
     
 

Presentation Description

No description available.

Comments

By: saleem1966 (119 month(s) ago)

I am looking this PPt, please send me a on saleemhanif@live.com. Thanks

Presentation Transcript

Records Management For Project Managers?The Imperative For Managing Project Artifacts Effectively : 

by Russell Stalters Director, Information & Records, BP Records Management For Project Managers?The Imperative For Managing Project Artifacts Effectively

Records Management Is The Last Thing On A Project Manager’s Mind : 

Records Management Is The Last Thing On A Project Manager’s Mind Records

Records Management Could Be One of The Most Important Tasks : 

Records Management Could Be One of The Most Important Tasks

Project Managers May Not Know Why Records Management is So Important : 

Project Managers May Not Know Why Records Management is So Important

But They Can Quickly Understand Records Management & Address This Important Need : 

But They Can Quickly Understand Records Management & Address This Important Need

Follow These Steps To Add Effective Records Management For Better Projects : 

Follow These Steps To Add Effective Records Management For Better Projects

Understand How Records Differ From Documents &… : 

Understand How Records Differ From Documents &… Which Project Artifacts Should Be Managed As Records

Records Are Made Unalterable & Have Specific Lifecycle Business Rules : 

8 Formal Workflow Control Environment Ad Hoc Collaboration from v1 to v4 Email for Workflow Final Storage Retention & Disposition Records Are Made Unalterable & Have Specific Lifecycle Business Rules

Content Is Stored In A Secure & Immutable Repository : 

Content Is Stored In A Secure & Immutable Repository

Retention & Disposition Lifecycle Business Rules Are Linked To Records : 

Time Corporate Control Activity Publish/Declare Legal Rules Regulatory Compliance Business Rules Access Control Retention Author Control Document Creation Collaboration Records Classification Publishing Produce Store/ Transfer Records Management Disposition Retention & Disposition Lifecycle Business Rules Are Linked To Records

Legal Hold Capabilities Are Provided For Records : 

Legal Hold Capabilities Are Provided For Records

Project Records May Become Subject of Discovery or Audits : 

Project Records May Become Subject of Discovery or Audits

Project Records Could Become The Subject of Litigation : 

Project Records Could Become The Subject of Litigation

Audits Are Used To Confirm Decisions Made By Project Team or Other Decision Authorities : 

Audits Are Used To Confirm Decisions Made By Project Team or Other Decision Authorities

Audits Also Used To Support Proof of Regulatory Compliance : 

Audits Also Used To Support Proof of Regulatory Compliance

Many Project ArtifactsShould Be Managed As Records : 

Many Project ArtifactsShould Be Managed As Records

Contracts, SOWs, Invoices, Amendments, etc. : 

Contracts, SOWs, Invoices, Amendments, etc.

Plans: Risk, Change Control, Communication, Quality, etc. : 

Plans: Risk, Change Control, Communication, Quality, etc.

Project Schedules, Steering Committee Minutes, Deliverables, Financial Reports, etc. : 

Project Schedules, Steering Committee Minutes, Deliverables, Financial Reports, etc.

Take Advantage of Resources & Additional Training To Add This Skill To Your Expertise : 

Take Advantage of Resources & Additional Training To Add This Skill To Your Expertise

Use ARMA, AIIM, Other Online Resources : 

Use ARMA, AIIM, Other Online Resources

ARMA Provides: Web Seminars, Online Learning, Monthly Journal : 

ARMA Provides: Web Seminars, Online Learning, Monthly Journal

AIIM Provides: Web Seminars, Articles, Research, Certifications, AIIM infonomics Magazine : 

AIIM Provides: Web Seminars, Articles, Research, Certifications, AIIM infonomics Magazine

NARANational Archives of Australia; Canada; UK & Many Others; Blogs; RM Listserv : 

NARANational Archives of Australia; Canada; UK & Many Others; Blogs; RM Listserv

Seek Guidance From The Organization’s Records Manager : 

Seek Guidance From The Organization’s Records Manager

Add The Records Manager To The Project Team : 

Add The Records Manager To The Project Team

Get a Copy of The Organization’s File Plan & Records Schedule : 

Get a Copy of The Organization’s File Plan & Records Schedule

Inquire About Any Existing Records Management Solution : 

Inquire About Any Existing Records Management Solution

Take Additional Training – Webcasts and/or Conferences : 

Take Additional Training – Webcasts and/or Conferences

AIIM & ARMA Provide Regular Web Seminars : 

AIIM & ARMA Provide Regular Web Seminars

AIIM, ARMA, & Other Regional & International Conferences Available : 

AIIM, ARMA, & Other Regional & International Conferences Available

Many Online Interactive Courses Are Available : 

Many Online Interactive Courses Are Available

Understand Business Reasons For Records Management & Communicate Value To Your Project Sponsor : 

◊ Enhance efficiency and productivity ◊ Ensure regulatory compliance ◊ Minimize litigation risks ◊ Vital information protected Understand Business Reasons For Records Management & Communicate Value To Your Project Sponsor

Efficiency & Productivity Will Be Enhanced For The Project : 

Efficiency & Productivity Will Be Enhanced For The Project

Records Document The Processes & Stages of The Project : 

Records Document The Processes & Stages of The Project

Records Document The Decisions By The Project Manager & Team : 

Records Document The Decisions By The Project Manager & Team

Records Document Flow of Information Between All Parties : 

Records Document Flow of Information Between All Parties

Regulatory Compliance & Minimizing Litigation Risks Will Be Ensured : 

Regulatory Compliance & Minimizing Litigation Risks Will Be Ensured

Managing Project Artifacts As Records Ensures Authenticity : 

Managing Project Artifacts As Records Ensures Authenticity

Records Are Maintained In Accordance With Regulatory Retention Requirements : 

Records Are Maintained In Accordance With Regulatory Retention Requirements

Holds Management Prevent Records From Being Destroyed While Under A Discovery Order (Prevents Spoliation) : 

Holds Management Prevent Records From Being Destroyed While Under A Discovery Order (Prevents Spoliation)

Vital Project Information is Safeguarded & Will Support Audits And Lessons Learned : 

Vital Project Information is Safeguarded & Will Support Audits And Lessons Learned

Project Records Are Accessible By Authorized Personnel Only : 

Project Records Are Accessible By Authorized Personnel Only

Access To Project Artifact Records Are Fully Audited : 

Access To Project Artifact Records Are Fully Audited

Project Records Are Searchable And Readily Accessible : 

Project Records Are Searchable And Readily Accessible

Will Project Managers Be Able To Add Records Management Skills To Their Expertise? : 

Will Project Managers Be Able To Add Records Management Skills To Their Expertise?

Compliance Demands & Recent Events Highlight The Importance of Records Management For Projects : 

Compliance Demands & Recent Events Highlight The Importance of Records Management For Projects

Follow These Steps To Add Effective Records Management For Better Projects : 

Follow These Steps To Add Effective Records Management For Better Projects

Expand Your Skills & Differentiate : 

Expand Your Skills & Differentiate

Project Information Managed Effectively : 

Project Information Managed Effectively

Slide 51: 

Q&A http://betterecm.wordpress.com

authorStream Live Help