Chapter 23

Chapter 23: Analytical Reports : 

Chapter 23: Analytical Reports By: Karen Acosta, Samantha Baquera, Bertha Gonzalez and Michael Williams

Analytical Reports : 

Analytical Reports Analytical report: a formal response to a research question An analytical report typically Identifies a research methodology Presents results Discusses those results Makes recommendations

Analytical Reports : 

Analytical Reports Research is the foundation of a good analytical report Writing an analytical report involves a combination of: managing information empirical research Present information clearly and concisely

Basic Features Of Analytical Reports : 

Basic Features Of Analytical Reports Introduction Methodology or research plan Results Discussion of the results Conclusions or recommendations IMRaD (Introduction, Methods, Results, and Discussion)

Types Of Analytical Reports : 

Types Of Analytical Reports Research reports Empirical research reports Completion reports Recommendation reports Feasibility reports

Planning Analytical Reports : 

Planning Analytical Reports The five-w’sand how questions: who might read this report? why was this report requested? what kinds of information or content do readers need? where will this report be read? when will this report be used? how will this report be used?

Planning Analytical Reports : 

Planning Analytical Reports Define the rhetorical situation in which your report will be used subject purpose readers context of use

Context Of Use : 

Context Of Use Physical context Economic context Political context Ethical context

Researching Analytical Reports : 

Researching Analytical Reports Define a research question Develop a research methodology Collect information Analyze and compare YouTube - Davos 2010 - IdeasLab with MIT - Thomas Malone

Organizing And Drafting Analytical Reports : 

Organizing And Drafting Analytical Reports Writing the introduction define the subject state the purpose state the main point stress the importance of the subject offer background information forecast the remainder of the report

Organizing And Drafting Analytical Reports Continued : 

Organizing And Drafting Analytical Reports Continued Describing your methodology opening body closing Stating conclusion and recommendation make an obvious transition restate the main points state your recommendations re-stress the importance of the study look to the future say thank you and offer contact information

Drafting Front Matter And Back Matter : 

Drafting Front Matter And Back Matter Developing front matter letter or memo of transmittal title page abstract/executive summary table of contents Developing back matter appendix glossary of terms calculations Examples of organizing analytical reports

Using Google Docs To Collaborate With International Teams : 

Using Google Docs To Collaborate With International Teams What is Google Docs? collaboration tool which can be used to share files with others Advantages free web-base used for writing documents, spread sheets/ presentations storing and sharing with others everyone has access to latest corrected version Same software is available to everyone no matter where you are/ if software is different

Using Google Docs To Collaborate With International Teams : 

Using Google Docs To Collaborate With International Teams Disadvantages not advance as other programs (Microsoft/Adobe) formatting and design can be lost files are store and share outside the company server (no security)

Using Style In Analytical Reports : 

Using Style In Analytical Reports don’t make it hard to read write it in plain style with limit in persuasion (clear and straightforward) instead focus on the methodology, integrity of the results, and the reason behind the discussion Make “doers” the subjects of sentences over use of passive voice –harder to read if needed use it but if not use active voice Use breathing-length sentences too long to understand make them short/divide it if necessary

Using Style In Analytical Reports : 

Using Style In Analytical Reports Eliminate nominalization cloud meaning of sentences may sound formal but remove to become clear Define jargon and specialized terms don’t completely eliminate instead use definition/parenthesis definition to clarify meaning

Designing Analytical Reports : 

Designing Analytical Reports Use graphics to highlight main points and to portray information Choose a layout for your report Draw attention so the reader will not get bored

Revising, Editing, And Proofreading : 

Revising, Editing, And Proofreading Always revise and edit your work Content: look for places with too much or too little information Style: Consistency plain style for text persuasive style for images Design consistency

Any Questions??? : 

Any Questions???