Project Planning, Management and Monitoring by muqeem ul Islam

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Project Planning, Management and Monitoring through MS Project:

Project Planning, Management and Monitoring through MS Project Muqeem ul Islam Additional Directing Staff National Institute of Management National School of Public Policy

The Biggest Problem of Public Sector in Pakistan ?:

The Biggest Problem of Public Sector in Pakistan ?

If we failed to plan indeed we planned to fail:

If we failed to plan indeed we planned to fail

PowerPoint Presentation:

GANT Chart… Schedule Planner ?

Planning Tools:

Planning Tools Gantt chart PERT network analysis Linear programming. Forecasting Environmental Scanning Budgeting

Gant Chart for Software Deployment:

Gant Chart for Software Deployment

PERT/CPM Network of Activities Project Evaluation and Review Technique (PERT) Critical Path Method (CPM):

8 PERT/CPM Network of Activities Project Evaluation and Review Technique (PERT) Critical Path Method (CPM) converts action plan into operating Basis for monitoring and controlling project/operation Scheduling of Work is important in projects as well as in Process Based on Work Breakdown Structure (WBS)

NETWORK of Activities:

9 Graphical portrayal of activities and event Shows dependency relationships between tasks/activities in a project Clearly shows tasks that must precede (precedence) or follow (succeeding) other tasks in a logical manner Increases accuracy of cost and time estimation Clear representation of plan – a powerful tool for planning and controlling project, monitoring and communication amongst the manager/worker/contractors/finance people NETWORK of Activities

NETWORK TECHNIQUES:

10 NETWORK TECHNIQUES PERT CPM Program Evaluation and Review Technique developed by the US Navy with Booz Hamilton Lockheed on the Polaris Missile/Submarine program 1958 Critical Path Method Developed by El Dupont for Chemical Plant Shutdown Project- about same time as PERT Both use same calculations, almost similar Main difference is probabilistic and deterministic in time estimation Gantt Chart also used in scheduling

Time-Cost Relationship:

Time-Cost Relationship Crashing costs increase as project duration decreases Indirect costs increase as project duration increases Reduce project length as long as crashing costs are less than indirect costs Time-Cost Tradeoff cost time Direct cost Indirect cost Total project cost Min total cost = optimal project time

A Simple Network/PERT-CPM Chart:

A Simple Network/PERT-CPM Chart A B D F H End G E C Start Key

Steps for PERT/CPM Network :

Work Breakdown- Splitting the work logically into small jobs (each job called Activity ) Estimation of Time using general formula Average Estimated Time Deciding about Predecessors …considering logical /practical sequence of the activity Draw a network using predecessors’ specification Calculate Earliest Start Time (EST) through forward pass Latest Finish Time (LFT) through back ward pass Calculate Float /Slack time The activity has float/slack time equal to Zero .. this call critical activity Path of critical activities is called Critical path. Steps for PERT/CPM Network

Earliest start & earliest finish time :

14 Earliest start & earliest finish time We are interested in the longest path through the network, i.e., the critical path. Starting at the network ’ s origin (node 1) and using a starting time of 0, we compute an earliest start (ES) and earliest finish (EF) time for each activity in the network. The expression EF = ES + t can be used to find the earliest finish time for a given activity. For example, for activity A, ES = 0 and t = 5; thus the earliest finish time for activity A is EF = 0 + 5 = 5

House Construction :

House Construction

Assignments:

Assignments Marriage Party Family Tour Traveling Plan from Pwr to Lhr Shoe Making Tea preparation Boat Construction Seminar Arrangement House Luggage transportation Cooking Haleem 9. Annual Flower Gardening in you lawn for next Spring Bloom 10. Writing an Research Paper 11. Making a milk feeder for your baby 12. Constructing Hydel power dame 13. Getting Domicile Certificate 14. Getting Passport

Computer Software for Project Management:

Computer Software for Project Management Microsoft Project (Microsoft Corp.) MacProject (Claris Corp.) PowerProject (ASTA Development Inc.) Primavera Project Planner (Primavera) Project Scheduler (Scitor Corp.) Project Workbench (ABT Corp.)

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