PRESENTATION : PRESENTATION MUHAMMAD ASIF CHUADHRY
ROLL NO AD 816620
Slide 2: MANAGEMENT INFORMATION SYSTEM
Slide 3: What is Management ?
Management is the art of directing human and material resources in the attainment of specific goals
It is an art of getting things done through others
It is the process through which educational Managers, Planners and administrators identify organizational problems and attempt to resolve them
Slide 4: Elements of Management
Planning
Organizing
Directing
Coordinating
Controlling Levels of Management
- Top management (strategic views)
- Middle management (tactical views)
-Operational Management (normal activities) Communication is a vital process between these levels
Slide 5: System classification
1. Deterministic or mechanistic system
2. Probabilistic or stochastic system
3. Self organizing or adaptive or cybernetic system
Slide 6: Information Data are facts, events and transactions which have been recorded. They are the raw input materials from which information is produced When facts are filtered through one or more processes be come information
Slide 7: Processed data when presented in some useful form is called information. Management usually involves in decision making on every spot. Decision is the key element of management process. Decisions are based on information.
It is life blood of an organization
As without proper flow of ; Appropriate accurate relevant data computer information manager decision ……………………………………………………………………………………..
Slide 8: Data Information Stored facts
Inactive(only exists)
Technology based
Gathered from various Presented facts
Active (it enables doing)
Business based
Transformed from data
Slide 9: Information is critical
The information we have is not what we want
The information we want is not the information we need
The information we need is not available Why need information
To ensure effective and efficient decision making leading to prosperity of the organization Classification of information By source By frequency By time By level By nature By use By form By occurrence
Slide 10: Stages involved in information processing 1. Identification of information needs (policy, strategy, plan, problem solving, extension etc)
2. Inventory of available sources and data (the department having data, how it is presented)
3. Data collection (school census, statistical surveys, sampling surveys, administrative and
managerial documents, management data base, external information)
4. Data base construction (structure, complexity of questions, classification, administrative units)
5. Data processing (statistical tables, maps, figures, analytical texts)
6. Publication and dissemination (written, website, CDs)
Slide 11: Characteristics of good information
Relevant
Accurate
Complete
under stable System
System is a set of procedure involving (people, equipment, and information) and that processes input to produce output.
System is a functional unit MAJOR COMPONENTS OF SYSTEM INPUT PROCESS OUTPUT
Slide 12: Management Information
It comprises data and information necessary for making management decision and is generally derived market trend reports, sales analysis, cost benefit reports, business information reports, research reports, specially prepared for management purposes.
Slide 13: Management Information System
MIS is any organized approach for obtaining relevant and timely information on which managerial decisions are based.
MIS is defined as formal system for providing management with information necessary for decision making effectively.
MIS facilitate the decision making process and enable the organizational planning, control, and operational functions to be carried out
MIS is integrated techniques for gathering relevant information from whatever source it originates and transfer it into useable form for decision making by the manager.
MIS REFERS BROADLY TO A COMPUTER BASED SYSTEM THAT PROVIDES MANAGERS WITH TH ETOOLS OF ORGANIZING, EVALUATING AND EFFICIENTLY
Slide 14: What is MIS
Right information
To right person
At the right place
At the right time
In the right form
At the right cost What is MIS role.?
It increased business complexities ( technological revolution, research and development, explosion of information)
It increased Management complexities (Management Science Technologies, Decision Making, and Functional uses of MIS) It enhance quality of our operations,
It enhance quality of our services
We achieve efficiency, transparency, speedy decision making etc.
Slide 15: Historical Development
In the year , 50’s and 60’s the management saw the potential of computers to process large amounts of data speedily and accurately
In the 70’s there was a shift from data to information. The focus was not on data but on the analysis of organization data
Such concept came to be widely known as MIS Requirements for a successful MIS
Direction, involvement and commitment on the part of administrators who will use the system
The system must provide early warning signal about any significance future needs.
The system must be flexible and evolutionary
The system should produce meaningful results quickly
Slide 16: . Need and importance of MIS in Educational Planning
For solving administrative problems such as payment of salaries, Control of funds, invoicing and accounting. MIS has been found useful in organizing school transport network with maximum efficiency, in solving complex problems of organization and in planning and building. Use of MIS in Management
MIS is a three stage process data generation, data processing and information transmission
Provides specialized and technical kind of information for the concerned managers
The real time requirements, frequency of requirement accuracy requirement, data reduction requirement, storage requirement etc.
Reduces overload of information
Slide 17: Need and use of MIS in Educational planning
Management provides information on past present and project future
Information on relevant events inside and outside the organization
The MIS facilitate effective implementation of the planning controlling and operational functions.
Its important task is to deliver the right information to the right people at the right time
M.S. Scott Morton has pointed the three levels of responsibilities for providing information to the Managers
1. Operation 2) Control 3) management Phases of MIS
Study phase. Initial stage, preliminary designing,
Design phase. Functions to be identified for performance
Development phase. Prepare implementation plan
Operational phase. Operating the system
Slide 18: . Benefits of Computer aided MIS
MIS is not new but is computerization is new. MIS existed long before the advent of the computer. The MIS techniques existed to supply administrators with the information. With introduction of computers new dimensions have been added to MIS such as speed, accuracy and increased volume of data by virtue of which a number of alternatives could be considered in decisions. A properly designed controlled and run information system should result in the following benefits:-
more effective utilization of resources
Increased efficiency of the organization
Better direction and administration of the organization
Reduction in operating and administration staff of the organization
Reduction in operating and administrative cost
Income of commercial enterprises, increases profits.
Slide 19: Different modules t be included in the EMIS SMI PFMI LCMI CMI PMI CESMI EPREMI
Slide 20: Some experiences of MIS in Pakistan
MUST 1980-83 to enhance decision making problem solving capabilities of educational planners and administrators
FEMIS information to planners, researchers, policy makers, administrators, monitors and other data users for enlightened decision making, pragmatic strategies planning, efficient administration and effective monitoring and evaluation. Reasons and Problems failure /non implementation of MIS in Pakistan
Non involvement of the Managers
Communication gape between management & Data process personnel
The information is put in by the system analysist rather than manager
Lack of use of terminals installed in the Manager’s office
ANY QUESTION? : ANY QUESTION? ……………..
………………
…………………….
…………………..
…………….
……………….
THANKS