sCHOOL based management

Monitoring & Evaluation of SBM Level of Practice by: Mrs. Remylinda T. Soriano: 

Monitoring & Evaluation of SBM Level of Practice by: Mrs. Remylinda T. Soriano

Slide 2: 

Purposes of SBM Practices Assessment SBM assessment aims to: * Determine the level of the SBM practices of the school; * Provide the school a sound basis o which to establish its plan of actions; * Improve the SBM support systems through interventions that the school and other administrative levels of the Department may introduce; and * Determine the effectiveness of SBM practices in the delivery of basic education services.

Matrix of SBM Dimension by Scale of Practice: 

Matrix of SBM Dimension by Scale of Practice To ensure that SBM works toward improved learning outcomes, which is the ultimate goal of school-based management, a three-Scale of Practice has been devised.

Level I (Standard): 

Level I (Standard) refers to complete compliance of a school with the minimum requirements for securing and managing inputs, establishing appropriate structures and mechanisms, and improving processes that affect instruction and student achievement in order to produce the desired levels of outputs that lead to improved learning outcomes Matrix of SBM Dimensions by Scale of Practice

Level II (Progressive): 

Level II (Progressive) intensifies mobilization of resources and maximizes efforts of the school to achieve desired learning outcomes Matrix of SBM Dimensions by Scale of Practice

Level III (Mature): 

Level III (Mature) goes further by maximizing efforts of the school and the community/stakeholders to achieve higher learning outcomes Matrix of SBM Dimensions by Scale of Practice

Administration of the SBM Practices Assessment: 

Administration of the SBM Practices Assessment STAGE 1 : SCHOOL HEAD’S ORIENTATION This stage is initiated and managed at the division level to equip the school head with the skill on how to administer the assessment

..........Administration of the SBM Practices Assessment: 

..........Administration of the SBM Practices Assessment STAGE 2 : RESPONDING TO THE INSTRUMENT BY THE STAKEHOLDERS Phase 1 : Orientatio n of School Stakeholders as Respondents The orientation focuses on the SBM assessment, its context, objectives and procedure.

.........Administration of the SBM Practices Assessment: 

.........Administration of the SBM Practices Assessment Phase 2 : Actual Inventory This phase is the time for the various respondent groups to collect pieces of evidences and respond to the instrument for each indicator.

.........Administration of the SBM Practices Assessment: 

.........Administration of the SBM Practices Assessment Phase 3 : Summarizing the Stakeholders’ Responses The results of the inventory with the stakeholders for each dimensions.

The Focused Group Discussion (FGD): 

The Focused Group Discussion (FGD) Once the instrument is fully accomplished and scores have been computed, the school head calls on all respondents to a focused group discussion.

Points for discussion in the FGD: 

Points for discussion in the FGD The school head presents the total score to the stakeholders. He/She points out to stakeholders at what level the school is in, in terms of SBM Practices as a result of the assessment. He/She highlights area/s where the school has much evidence to show and congratulates the school stakeholders. He/She then focuses on the weak points of the school as a result of the assessment and leads a discussion with stakeholders in finding out why the school is weak in such a particular area. The Focused Group Discussion (FGD)

………Points for Discussion in the FGD: 

………Points for Discussion in the FGD He/She leads the discussion in finding out what facilitating factors led to achieving successes in certain areas of SBM practices and what hindering factors caused such weaknesses. He/She proceeds in the FGD and leads the discussion asking the stakeholders in what areas the school must focus on strengthen SBM practices in the school. He/She writes down the responses on the board. Should the respondents have difficulties in answering questions on SBM practices, the instrument will be used as jump off point and guide in the FGD. Looking at indicators and evidence statements, the school head asks probing questions to stakeholders. The Focused Group Discussion (FGD)

…………Points for discussion in the FGD: 

………… Points for discussion in the FGD The following focus questions may be used to generate ideas: What needs to be done to obtain a check mark on the indicator? What concrete steps and actions do we have to take? What support or help is needed to get a check mark? Where do you think will you be able to obtain the support or help required? What support can you give the school and me, as your school head, in order to effectively practice SBM? What actions can be taken by us to promote SBM practices in our school? The Focused Group Discussion (FGD)

Template 1 The Scoring Template: 

Template 1 The Scoring Template DIMENSION LEVEL 1 LEVEL 2 LEVEL 3 Dimension 1 School Leadership ITEMS 29 SCORE ITEMS 35 SCORE ITEMS 49 SCORE Dimension 2 Internal Stakeholders 23 28 38 Dimension 3 External Stakeholders 27 15 18 Dimension 4 School Improvement Process 31 27 25 Dimension 5 School Resources 17 18 21 Dimension 6 School Performance Accountability 23 14 19 150 137 170 Divided by total no. of items Multiplied by 100 Total Total Total Scoring Formula: Total Score Total No. of Items The Focused Group Discussion (FGD) x 100 . 24 20 25 28 15 20 132 88% 30 25 13 25 15 12 120 88% 46 34 15 23 19 17 154 91%

Level of School in SBM Practices: 

Level of School in SBM Practices -To determine at what level the school is in, the instrument will be collected by the school head and arranged in correct order from dimensions 1 to 6. In the presence of stakeholders, the school head will count all check marks by level.

……Level of School in SBM Practices: 

……Level of School in SBM Practices - The scoring template will then be used. Put the score of each indicator beside the total number of items in each dimension. Add all the scores of each dimension in each level. Get the total of the scores from dimensions 1 to 6. Divide it by the total number of items of that level then multiply it by 100. That is the rating of the school for that level. Level of School in SBM Practices

……Level of School in SBM Practices: 

-When the school gets 100% in Level 1, the school has achieved the “ Standard ” level. This means that all necessary steps, inputs and activities have been achieved by the school. -Should the number of check marks be between 61-99%, then the school is in the “ Moving Towards ” stage. -If the rating of the school is between 1-60%, the school is in “ Starting ” stage. Level of School in SBM Practices ……Level of School in SBM Practices

……Level of School in SBM Practices: 

- The school is encouraged to complete Level 1 first before trying to respond to and comply with pieces of evidence for Levels 2 and 3. -The school, however, is not prevented from assessing its level of SBM practice in all three (3) levels at one time if it perceives itself to be in possession of pieces of evidence in the three levels of SBM practice. -However, no school can qualify for Level 3 of SBM practice if, in the first place, it has not obtained a rating of 100% in Levels 1 and 2. Level of School in SBM Practices ……Level of School in SBM Practices

……Level of School in SBM Practices: 

- If it obtains a rating of 100% in Level 2, it is considered to be in the “ Progressive ” stage. - A rating of 61 to 99% places the school in the “ Advancing ” stage. - While a rating of 1 to 60% puts the school in the “ Gearing Up ” stage. Level of School in SBM Practices ……Level of School in SBM Practices

……Level of School in SBM Practices: 

-For Level 3, the school is in the “ Mature Stage ” when it has a rating of 100%. -It is in the “ Accelerating Stage ” when the school has a rating of 61 to 99%. -And in the “ Practicing Stage ” when it has the rating of 1 to 60%. Level of School in SBM Practices ……Level of School in SBM Practices

Stages of Different Levels: 

Stages of Different Levels Level of School in SBM Practices 100% - Standard Stage 61-99% - Moving Toward Stage 1-60% - Starting Stage 100% - Progressive Stage 61-99% - Advancing Stage 1-60% - Gearing Up Stage 100% - Mature Stage 61-99% - Accelerating Stage 1-60% - Practicing Stage Level 1 Level 2 Level 3

Utilization of the Results: 

Utilization of the Results - The assessment results will be utilized by the different offices of the Department in providing the appropriate technical assistance needed by schools to move to the next level . Level of School in SBM Practices

For the School Level: 

For the School Level - Assessment results will primarily be the basis for the school’s plan of action. Looking into the specific dimensions/indicators where the school was marked “ X ”, the stakeholders can plan for appropriate strategies or measures to improve the identified area(s). Level of School in SBM Practices

……..For the School Level: 

-The Template on SBM Practices Assessment Result (Template 2) shows the activities, the assistance needed and the courses of action to be undertaken by the schools after the SBM Assessment. The school then provides a consolidated listing of these courses of action/activities to the division for the technical assistance needed. ……..For the School Level

For the School Level: 

-School Heads must make sure that the activities identified and the SBM Practices Assessment Result Template are reflected in the SIP then translated into concrete actions in the Annual Improvement Plan (AIP). For SBM areas that can not be addressed within a year, this will be plotted in the three-year Work and Financial Plan of the SIP. Level of School in SBM Practices For the School Level

For the School Level: 

For the School Level -Having a clear grasp of the technical requirements necessary to implement the SIP/AIP provisions, the School Head should exhaust all means to avail of the technical assistance from the Division Office.

Template 2 SBM Practices Assessment Result: 

Template 2 SBM Practices Assessment Result SBM Dimension Indicator Actions to be Taken By Whom Resources Needed (Human and/or material) Level of School in SBM Practices School: _______________________________________ Address: ______________________________________ Division: __________________________________ Date Submitted to the Division SBM Coordinator: ________________________________ Name of Division SBM Coordinator: _____________________________________________ Level of SBM Practices: ______ ____________________________