DELEGATION OF AUTHORITY AND DE-CENTRALIZATION

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PRESENTATION BY : PANKAJ KUMAR, AJEET SINGH & VIDHI SHARMA

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DELEGATION OF AUTHORITY AND Decentralization:

DELEGATION OF AUTHORITY AND Decentralization Presented By: PANKAJ KUMAR AJEET SINGH VIDHI SHARMA

DELEGATION OF AUTHORITY:

DELEGATION OF AUTHORITY Delegation is the process by which a manager assigns tasks and authority to coworkers who accept responsibility for their jobs. Delegation of authority means assigning work to others and giving them authority to do it.- By F.G.Moore

Features of delegation:

Features of delegation Delegation is a process. It’s an ongoing process. It is an art, not science. Delegation of authority and not accountability. Necessary organizational activity.

What should be Delegated-:

What should be Delegated- According to Louis A Allen “a manager cannot effectively delegate responsibility and authority for initiating and making final decisions for planning , organizing , coordinating , motivating and controlling the activities and positions that report to him/her.” Preparing various types of plans; single use or multiple use, strategic plans, policies, procedures rules etc. cannot be delegated to subordinates or coworkers.

PowerPoint Presentation:

MOTIVATION to subordinates Holding ACCOUNTABILITY TRAINING to subordinates Establishing CONTROL Define RESPONSIBILITY and AUTHORITY Determining the GOAL PROCESS OF DELEGATION

ELEMENTS OF DELEGATION OF AUTHORITY:

ELEMENTS OF DELEGATION OF AUTHORITY RESPONSIBILITY AUTHORITY ACCOUNTABILITY

IMPORTANCE OF DELEGATION:

IMPORTANCE OF DELEGATION Relief to top managers. Development of managers. Development of subordinates. Better decision-making. Faster decisions. Specialization. Job satisfaction. Promotes inter – personal relationship.

BARRIERS TO DELEGATION:

BARRIERS TO DELEGATION BARRIERS RELATED TO SUPERIORS- Wanting to do things personally. Insecurity. Retention of power. Lack of confidence in subordinates. Unwillingness to set standards of control. BARRIERS RELATED TO SUBORDINATES- Lack of confidence. Fear of making mistakes. Lack of initiative. Absence of access to various resources. Convenience. BARRIERS RELATED TO ORGANIZATION- Size of organization. No precedent of delegation. Degree of centralization or decentralization.

WAYS TO OVERCOME BARRIERS TO DELEGATION:

WAYS TO OVERCOME BARRIERS TO DELEGATION Accept the need for delegation. Develop confidence in subordinates. Communication. Motivation. Develop an effective system of control. Choose the right person for the right job. Freedom to subordinates. Clarity of task. Matching the jobs with abilities of subordinates. Develop trust and confidence in subordinates.

CAN ACCOUNTABILITY BE DELEGATED???:

CAN ACCOUNTABILITY BE DELEGATED???

NO……………………… accountability is always of the person who delegates authority. Example-:

NO ……………………… accountability is always of the person who delegates authority. Example- CHIEF MANAGER DEPARTMENTAL MANAGER WORKERS

Centralization and Decentralization:

Concentration of decision-making power at the top hierarchy of management is CENTRALIZATION. Dispersal of decision-making power to the low levels of organization is DECENTRALIZATION. According to Fayol “Everything which goes to reduce the importance of the subordinate’s role is centralization” “Everything that goes to increase the importance of the subordinate’s role is decentralization ” Centralization and Decentralization DECENTRALIZATION CENTRALIZATION Complete centralization Complete decentralization

DECENTRALISATION:

DECENTRALISATION It is an expansion of delegation of authority. It is wide distribution of authority and responsibility to the smallest unit.

Features :

Features It is expanded version of delegation of authority. It increase the significance of subordinates. It reduce the workload of seniors. Along with authority, accountability is delegated.

How decentralization is important?:

How decentralization is important? It develops initiative among subordinates. It develop managerial talents for future. For quick decision making. It provides relief to top management. For better control.

Factors affecting Decentralisation:

Factors affecting Decentralisation Size of a company. Ability of subordinates. Communication. Control system.

?:

? How Delegation of Authority is different from Decentralisation?

Comparative view:

Comparative view Delegation of authority It is necessary. Less freedom to subordinates. Limited scope. The purpose is reduction of the workload. Decentralization It is not necessary. More freedom to subordinates. Wide scope. The purpose is expansion of authority.

PowerPoint Presentation:

Basis Delegation Decentralization Meaning Authorizing Subordinate to make Decisions Delegate the authority to fullest Possible level Responsibility Responsibility remains of the delegator Responsibility also delegated to subordinates Power to Control Power to Control vest with Delegator Power to Control is also Delegated Process It is a process which explain superior subordinate relationship It is an outcome which explain relationship between top management and other departments Delegation and Decentralization