Time Management

Category: Education

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Why is Time Management Important ? : 

Why is Time Management Important ? Improves productivity Improves quality of output Time Management impacts us psychologically as well (Event = Success = Self Esteem) “Time Management is the cornerstone to success at the high school and college level”

Basic Element and Key to Time Management : 

Basic Element and Key to Time Management The basic element of time is AN EVENT. The key to managing time is CONTROLLING AN EVENT.

Planning Time Managment : 

Planning Time Managment Planning Time Managment is predetermining a sequence of events. Excuses for not planning: - not enough time (too busy) - rather party or play golf (other priorities) - not useful (“things change”) - “I do better under pressure anyway.” A Natural Law: “We tend avoid events which are unpleasant, complex, lengthy, or uninteresting, regardless of priority.” – R Alec MacKenzie

Beating Procrastination : 

Beating Procrastination Analyze what you procrastinate about - keep a log and write it down - common patterns? (interpersonal, physical, confrontational) - are you an “AM” or “PM” person? Recognizing what you procrastinate about will signal you to begin to apply solutions!

Beating Procrastination : 

Beating Procrastination Note your common “delay tactics” – What kind of excuses do you use? - “I will do it after this show.” - “It really can wait until tomorrow.” - “I will do it this weekend.” Recognizing these traps will help you avoid them!

Beating Procrastination : 

Beating Procrastination Experiment with solutions that work for you - subdivide the big task into smaller tasks - start with easy tasks first - get someone to work with you – less difficult and painful (studymate) - make a commitment to someone - set a deadline (more difficult to put off) - have all information ready (articles, study guides) - ensure you are well rested and alert - close the door (block out distractions)

Beating Procrastination : 

Beating Procrastination Put your plan on paper (provides a blueprint for success) Take the time to plan and then implement Plan 1 step at a time -more organized and productive effort EXAMPLE - Don’t just start driving on a vacation! Plan the route, hotel reservations, $, activities. However, take as much time to plan your life as you do a vacation or a weekend! How long might your educational journey be?

Beating Procrastination : 

Beating Procrastination Give self a carrot when you complete the task ie. go for ice cream, watch a ball game, etc. Get enough sleep. Eat right. Exercise! High School is a 4-year journey. College is a 4 (5) year journey!

How To Maximize Your Time : 

How To Maximize Your Time Learn to set priorities on things like goals, tasks, meeting agenda, items, interruptions. Start with “A” priorities – best use of time! Implement anti-procrastination (you should know the signs and control measures) Subdivide large, tough tasks into small, easily accomplishable parts. (divide & conquer) 5. Establish quiet hour – requires will power.

How To Maximize Your Time : 

How To Maximize Your Time 6. Find a hideaway -library, etc. 7. Learn to say “NO” when you have a deadline 8. Minimize routine tasks - eating, washing, etc. Shorten low-value interruptions - “I need someone to fail with me” crowd. 3 options : 1) reschedule 2) avoid 3) terminate 10. Avoid over-commitment and over-scheduling (Be realistic and allow some crisis/flex time)

3 Steps To Better Time Management : 

3 Steps To Better Time Management Analysis: - Keep a log of where your time goes. - Analyze your key problems & anticipate problems. - Find solutions. Medium & Long Term Planning: - Build actions to accomplish goals. - Set deadlines. Daily Planning: - Develop a habit of daily planning. - use a planning guide, prioritized to-do list. - Write down what/when/how you plan to do it.

The Daily Planning Procedure : 

The Daily Planning Procedure 1. Select a distraction-free environment 2. Review medium and long-term goals 3. Review prior day’s Daily Task List for incomplete activities 4. Review today’s prescheduled events 5. Review the next few days’ schedule to see what needs to be prepared 6. Update new tasks from yesterday 7. Prioritize the activities (A1, B1, B2, C1, C2)

Timetable and Master Plan : 

Timetable and Master Plan

Timetable and Master Plan : 

Timetable and Master Plan


STUDY TIPS 101 Budget 1-2 hrs of study time per 1 hr of class - WHEN IS THE BEST TIME? (college for sure, some of your high school classes will be less) Best to study before & after class - within 24 hrs for better retention Take break (exercise) – stimulate the brain Are you an “AM” or “PM” person? Eliminate distractions -radios, hallways Don’t wait until the last moment (more anxiety) Test file on presentations, etc. Does it work? Study alone before the test


STUDY TIPS 101 Use time after school (1 hr = a lot) instead of watching TV Actively take notes -active vs. passive listening -compare notes Learn to abbreviate (symbols) Write questions in margins Mark text books selectively, when possible, use sticky notes (not all yellow) Organize facts – concentrate on important terms and key concepts Eliminate unimportant information


STUDY TIPS 101 Pre-read (better understanding) Study partners/groups Ask the Instructor if unsure Taking tests - get there early - read all directions - spend most time on questions that count most - change answers only when certain - if all questions are the same value, skip the difficult questions and go back

Time Management : 

Time Management 7% Communicated Verbally 93% Communicated Non-Verbally (gestures, tone, variation, body language) 10% of information is retained by just listening & no note-taking or reviewing 55% retained if written down & not reviewed 75% info is retained if written down & reviewed within 48 hrs

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