Time Management

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Can't seem to find enough time in the day to complete projects? Do you procrastinate with your school work? Does it seem like you have all work and no play? Then maybe you need to find out how to better manage your time. UAB School of Health Professions Office of Student Success offers this free professional development for SHP students. Students will gain some insights on how to manage activities, set priorities and take charge of their time. "By effectively managing time, students can successfully complete assignments quicker and still have plenty of time for outside activities," said Bernard Harris, director of the SHP Office of Student Success.

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Presentation Transcript

TIME MANAGEMENT: 

TIME MANAGEMENT School of Health Professions 2012

Do You Ever…: 

Do You Ever… Feel there is not enough time to get every thing finished? Feel as if you address the same problems time after time? Feel that time gets away from you? Diagnosis: Poor Time Managementitis !!!

We Can Help!: 

We Can Help! UAB Time Management Elixir The Cure for : Bad study habits No time for friends All-nighter sleepiness Deadline worry and General anxiety caused by too many things due at once!

Time Management: Why?: 

Time Management: Why? Students who manager their time effectively: Have higher rates of graduation Are more likely to get into graduate/professional schools Have an active social life Don’t waste valuable time Have less stress than students without good time management skills

Time Management: Definition: 

Time Management: Definition Time management is doing everything you want to do and everything you have to do Taking charge of your time Setting your priorities Managing your activities Time Management Prioritize Contribute Organize Economize Streamline

Benefits of Time Management: 

Benefits of Time Management More time to do what you want Prioritized activities Projects completed faster and better Improved productivity Greater freedom Increased trust from others More options Recognition of abilities Reduces anxiety Increased time Effective Time Management = increased self-esteem

Results of Poor Time Management: 

Results of Poor Time Management Unprepared for class/studying/family/friends Unable to concentrate thinking about what you didn’t do yet Stress Once you’re late, you have to work at double speed to keep up Goals not achieved Didn’t finish project on time Work not progressing adequately Behind in one area is slowing you down in others Not enough time for fun Instead of a balance, its all work, no play and lots of stress!

Poor Time Management: Wasting Time: 

Poor Time Management: Wasting Time Poor planning Procrastination Waiting for something to happen Telephone interruptions Extended breaks Cluttered work space Socializing instead of working

10 Biggest College Time Wasters: 1-5: 

10 Biggest College Time Wasters: 1-5 1. Social Media (Facebook, Twitter, etc.) Good uses of time: socializing, relaxing, connecting with friends Bad uses of time: gossiping, snooping starting drama 2. People Good uses of time: relaxing, socializing, meeting people Bad use of time: looking for people to hang with 3. Internet Good uses of time: research for homework, leaning new things Bad use of time: random surfing so you don’t have to do work 4. Partying Good uses of time: having fun, relaxing, celebrating special event Bad uses of time: engaging in unhealthy behaviors 5. Drama Good uses of time: helping and supporting friends, building empathy Bad uses of time: getting involved in problems that aren’t yours to fix

10 Biggest College Time Wasters: 6-10: 

10 Biggest College Time Wasters: 6-10 6. Email Good uses of time: communicating with friends and family, contacting professors Bad uses of time: checking mail every 2 minutes, interrupting work every time 7. Cell Phone Good uses of time: talking with friends and family Bad uses of time: texting every 10 seconds, checking Facebook constantly 8. You Tube Good uses of time: relaxing, watching for class, researching topics for class Bad use of time: watching videos just because they are “there” 9. Video Games Good uses of time: relaxing, meeting new people Bad use of time: not meeting people because you’re playing games all day 10. Not Getting Enough Sleep Good uses of time: ??? Bad use of time: being non-productive, having physical, mental, emotional health suffer

Wasted Time = Wasted Money: 

Wasted Time = Wasted Money Manage time like money What is your time worth? $10/hr? $20/hr? $50/hr? Student time $200/hr 4 episodes of Jersey Shore = $800!

Procrastination: Definition: 

Procrastination: Definition To intentionally put off doing something that should be done Procrastinators: Don’t pay bills on time Don’t complete assignments on time Don’t get higher grades Don’t have more free time Don’t accept the consequences of their actions Do have poor time management skills Do miss opportunities Do lie to themselves and others Do have low self-confidence Do have higher rates of illness and infection* Are made – not born: you can be saved! *Psychology Today, H.E. Marano, July 7, 2010

Procrastination: 

Until he realizes… “Oh No! There isn’t enough time!” Procrastination The Procrastinator: Remarkably optimistic about his/her ability to complete a task on a tight deadline “No problem” “I’ve got this” “Everything is under control” “There’s plenty of time” “So there’s no reason to start!”

How Not to Procrastinate : 

How Not to Procrastinate Don’t plan to procrastinate “I can’t go out Sunday night, I’m going to be up all night writing a paper” Break down work into smaller projects Step 1: Research; Step 2: Rough Draft; Step 3: Write the paper Set earlier deadlines Project due on the 15 th ? Finish it by the 12 th Hold yourself accountable Reward/punishment Be patient It may take time, but you’ll get it Get extra help if needed Take advantage of what UAB has to offer!

How to Manage Time Effectively: 

How to Manage Time Effectively Consolidate similar tasks Confront hard jobs first Learn to use down time Get started on important projects immediately Take time to plan each project individually/collectively Learn to say, “no” when you’re already overbooked Use your time constructively by managing the work Don’t waste time on non-results producing activities

Skills of Time Management: 

Skills of Time Management Saying “no” You can’t do everything, choose wisely Spacing things out Don’t procrastinate Using social time wisely You’ll have all the time in the world to party, once you flunk out Prioritizing projects Life happens – be flexible Taking care of yourself: health, sleep, exercise If you’re not at 100% things will fall through the cracks

Not As Easy As It Looks: 

Not As Easy As It Looks You can’t do everything Good is the enemy of great You have to choose Focus on the most important Multitasking is a myth You can’t write a paper and talk on the phone Multitasking makes you less productive Life is full of distractions TV, movies, internet, games, etc. You need to evaluate what is most important

How to Start Managing Time: 

How to Start Managing Time Get and use a calendar Paper/electronic – whatever works best for you! Prioritize tasks What’s the most important task to accomplish, today? Write down everything in one place Stay organized: one notebook, one calendar, etc. Schedule time to relax Calendars run 24/7 – you don’t have to! Plan ahead Project due in six weeks? Plan your work on the calendar Schedule rewards Paper handed in on time? Go out have a nice dinner

Keeping A Time Log: 

Keeping A Time Log Record start time of each new activity Record end time when activity is completed End of day: detailed list of exact amount of time spent on every activity Sort activities into general categories Time studying, surfing the internet, watching TV, etc. Calculate what percentage of time is spent on each category in a week Evaluate time spent on each category Review daily logs to look for opportunities to do more Limit tasks that take up too much time Look for patterns in time use When are you most alert during the day? Is that time being spent wisely?

Setting Goals: 

Setting Goals Be specific Write things down Break larger goals into smaller, realistic goals Why am I doing this?/What is the goal? Why will I succeed? What happens if I chose not to do it? Doing things right vs. doing the right things? Long term impact?

Time Management Tips: 

Time Management Tips Plan a schedule of balanced activities Study at a regular time and in a regular place Study as soon after a lecture as possible Eat well balanced meals and get regular exercise Double your time estimates

Summary: 

Summary Manage time like money What is your time worth? Make a plan You can always change it Create “To Do” lists Break big tasks into smaller pieces Make time for important tasks “Finding” time won’t work Good Time Managers are “on top of things”

TIME MANAGEMENT: 

TIME MANAGEMENT School of Health Professions 2012