Effective Presentations Skills

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Effective Presentations Skills : 

Effective Presentations Skills S B Mirza GC University FSD

Agenda : 

Agenda Introduction Planning Your Presentation The Presentation Sequence Creating Effective Visual Aids Presentation Techniques Practice

Definitions : 

Definitions Presentation “Something set forth to an audience for the attention of the mind “ Effective “…producing a desired result”

Why Give A Presentation? : 

Why Give A Presentation? Main Purposes Inform Persuade Educate

“Great speakers aren’t born, they are trained.” : 

“Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.

Effective Presentations : 

Effective Presentations Control Anxiety – Don’t Fight It Audience Centered Accomplishes Objective Fun For Audience Fun For You Conducted Within Time Frame

PART 2: HOW TO PRESENT? : 

PART 2: HOW TO PRESENT?

Planning Your Presentation : 

Planning Your Presentation Determine Purpose Assess Your Audience “Success depends on your ability to reach your audience.” Size Demographics Knowledge Level Motivation

Planning A Presentation : 

Planning A Presentation Plan Space Number of Seats Seating Arrangement Audio/Visual Equipment Distracters What Day and Time? Any Day! Morning

More Planning : 

More Planning Organization Determine Main Points (2-5) Evidence Transitions Prepare Outline

Slide 11: 

Ingredients for a great presentation Motivation (20%) Your Key Idea (80%) There is no #3

Organizing Your Presentation : 

Organizing Your Presentation Organizational Patterns Topical Chronological Cause/Effect Problem/Solution

Presentation Outline : 

Presentation Outline Keyword Reminders Conversational Flow Flexibility More Responsive to Audience

Part 3:The Presentation Sequence : 

Part 3:The Presentation Sequence

#1: Build Rapport : 

#1: Build Rapport … relation marked by harmony or affinity Audience members who trust you and feel that you care Start Before You Begin Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like

#2: Opening Your Presentation : 

#2: Opening Your Presentation Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic Humor Short Story Starling Statistic Make Audience Think Invite Participation Get Audience Response

#2…Completing the Opening : 

#2…Completing the Opening Clearly Defining Topic If Informative… Clear parameters for content within time If Persuasive… What’s the problem Who cares What’s the solution Overview

#3: Presenting Main Points (Solution) : 

#3: Presenting Main Points (Solution) Main Point-Transition Supporting Evidence Examples Feedback & Questions From Audience Attention to, and Focus on, Audience (Listening)

#4: Concluding Your Presentation : 

#4: Concluding Your Presentation Goal Inform audience that you’re about to close Summarize main points Something to remember or call-to-action Answer questions

Part 4: EffectivePresentation Techniques : 

Part 4: EffectivePresentation Techniques

Presentation Style : 

Presentation Style Vocal Techniques Loudness Pitch Rate Pause Deviations From the Norm for Emphasis

Slide 22: 

Presentation Style (con’t) Body Language Eye Contact, Gestures, Posture Use of Space Can Everyone See You? Movement

Common Problems : 

Common Problems Feared More Than Death! Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees Verbal fillers “Um”, “uh”, “like” Any unrelated word or phrase

Common problems : 

4) Swaying, rocking, and pacing 5) Hands in pockets 6) Lip smacking 7) Fidgeting 8) Failure to be audience-centered Common problems

Presentation Tips : 

Presentation Tips Smile Breathe Water Notes Finish On Or Under Time

Part 5:Creating Effective Visual Aids : 

Part 5:Creating Effective Visual Aids

Visual Aids : 

Visual Aids Enhance Understanding Add Variety Support Claims Lasting Impact

Slide 28: 

Visual Aids - Examples PowerPoint Slides Overhead Transparencies Graphs/Charts Pictures Films/Video Flip Charts Sketches

Visual Aids Should… : 

Visual Aids Should… Supplement presentation Outline of main points Serve audience’s needs, not speaker’s Simple and clear

Main Point 1: The Purpose of Using Visual Aids : 

Main Point 1: The Purpose of Using Visual Aids Visual aids support your ideas and improve audience comprehension of your presentation. Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something. Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas.

Slide 31: 

Visual Aids Improve comprehension Add variety Illustrate complex ideas

Be Visible : 

Be Visible Titles should be 38-44 pt. font size Text should be 28 pt font size Use color wisely Contrasting colors

CONCLUSION: : 

CONCLUSION: Some facts to recall

Slide 34: 

Rule #1Tell me what you found out, not what you know.

Slide 35: 

Rule #2 Make it Memorable

Slide 36: 

Rule #3 Use Examples

Slide 37: 

Rule #4(The 2 Minutes Rule) Detailed Outlines are a Waste of Time

Slide 38: 

Rule #5 Omit Technical Details

Slide 39: 

Rule #6 Be enthusiastic

Slide 40: 

Rule #7Do not apologize like “I didn’t have time to prepare this talk properly” “My computer broke down, so I don’t have the results I expected” “I don’t have time to tell you about this” “I don’t feel qualified to address this audience”

Slide 41: 

Rule #8 Stage Fright Is Normal

Slide 42: 

Rule #9 Be Seen and Heard

Slide 43: 

Rule #10 Questions are good

Slide 44: 

Rule #11 Know your Presentation Program

Slide 45: 

Rule #12Never ever run over time

A BIG THANK YOU : 

A BIG THANK YOU

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