How to Get Your Project Started

How to get Your Project Started:

How to get Your Project Started December 2, 2010

How to get Your Project Started: Presentation Outline:

How to get Your Project Started: Presentation Outline Introduction TDOT Staff Eligibility Funds Project Selection Getting Started Contract Process Project Development Process Questions

How to get Your Project Started: Introduction:

How to get Your Project Started: Introduction Teresa Estes Transportation Coordinator TDOT Local Program Development Office (LP) 615-741-5314 teresa.estes@tn.gov

Local Programs Organization Chart:

Local Programs Organization Chart Teresa Estes Transportation Coordinator Lara Woody Secretary Neil Hansen Planner 4 Lisa Dunn Planner 3 Kip Mayton Manager 1 Jason McCoy TS 1 Anna Shell Planner 1 Region 1 Maria Hunter Planner 3 Statewide Sue Laaser ASA 2 Vickie McGee ASA 2 Vacant Planner 4 Region 4 Enhancement Programs (Non-Roadway Projects) Local Programs (Traditional Roadway Projects) Vacant Manager 2 Vacant TS 1 Larry McGoogin Planner 4 Region 3 Sandy Bottoms Planner 1 Region 2 Stephanie Ward Planner 1

How to get Your Project Started: Eligibility:

How to get Your Project Started : Eligibility Who Is Eligible For Funding? Local governments (cities and counties) Who Is Not Eligible? Civic groups, non-profits, neighborhood groups and other interested parties are ineligible

How to get Your Project Started: Funding:

How to get Your Project Started: Funding Surface Transportation Program (STP) Transportation Enhancement Program (STP) Congestion Mitigation and Air Quality Improvement Program (CMAQ) Bridge Replacement Program (BRZ) Spot Safety Improvement Program Interchange Lighting Program State Industrial Access Road Program (SIA) Local Interstate Connector Program (LIC)

How to get Your Project Started: Project Selection:

How to get Your Project Started: Project Selection All Federally Funded Projects being considered must be included in the Transportation Improvement Program (TIP) in the case of urban areas over 50,000 population Functionally Classified Road greater than a rural minor collector or local road Must be eligible under funding source Must be in the TIP

How to get Your Project Started: Getting Started:

How to get Your Project Started: Getting Started Request to Locally Manage Certification Acceptance Interview Contract Process

How to get Your Project Started: Getting Started:

How to get Your Project Started: Getting Started Request to LP’s to Manage the Project Description of the project Project Location Map Purpose and Need TIP Page Third Party Affidavit

How to get Your Project Started: Getting Started:

How to get Your Project Started: Getting Started One on One Interview Organization Chart Personnel/Names Duties Responsibilities Responsible Person in Charge of LMP Consultants Right of Way Procedures for Ad, Award, Exe. Contract General Questions Manual /ROW Training Other Federal Aid Projects Recommendation 2. Staffed and Equipped Interview

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intersection improvements without significant right-of-way, resurfacing, striping, signing, guardrail installation, Signalization, some bridge replacement projects, Transportation Enhancement Projects, Roadscapes, Safe Routes to School Small Projects – Level One

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Requirements for Level One Projects: Full-time employee of agency with experience in managing similar projects Must hire design and construction engineering and inspection (CEI) consultants from TDOT’s pre-approved list NOTE: No need for consultant CEI if local forces are qualified, experienced and pre-approved by TDOT

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Mid-Range Projects – Level Two: Minor widening, Realignment of existing roadway, Signalization projects with the addition of turn lanes, Bridge replacement projects requiring significant land acquisition, or Projects with environmental requirements greater than a categorical exclusion but lesser than an EIS

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Requirements for Level Two Projects: Professional engineer on staff Must hire design and construction engineering and inspection (CEI) consultants from TDOT’s pre- approved list

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Large Projects – Level Three: Construction of new facilities, Widening of existing roadways, Realignment of existing roadways that require significant land acquisition, Environmental clearances that require an EIS

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Requirements for Level Three Projects: Professional engineer on staff with extensive experience working with federal and state agencies Experience in managing federally-funded transportation projects Must hire design and construction engineering and inspection (CEI) consultants from TDOT’s approved list

How to get Your Project Started: Getting Started:

How to get Your Project Started: Getting Started Contract Funding Source Who will be developing the project Who will be paying for each phase of development Local Program Development Office will issue a contract Local Agency reviews and signs Contract Local Agency returns Contract to LPO Commissioner signs Contract Copy of Fully Executed Contract returned to Local Agency Notice to Proceed to PE – NEPA is issued

How to get Your Project Started: Process:

How to get Your Project Started: Process Preliminary Engineering for Environmental Clearance and Hiring of the Design Consultant Preliminary Engineering for Final Design Right-of-Way (sent to TDOT Regional Right-of-Way Office only) Construction Notices to Proceed

How to get Your Project Started: Process:

How to get Your Project Started: Process TDOT Concurrence Points: Environmental document Design plans Right-of-Way, utility certification and permits Detailed cost estimate, advertisement and bid book approval DBE approval and Title VI compliance Bid tabulations and intent to award to lowest responsive bidder Field inspections

How to get Your Project Started: Contacts:

How to get Your Project Started: Contacts Teresa Estes Transportation Coordinator TDOT Local Program Development Office (LP) 615-741-5314 teresa.estes@tn.gov Sandy Bottoms Transportation Planner – Region 2 615-532-6083 Sandra.Bottoms@tn.gov