PROJECT MANAGEMENT INFORMATION SYSTEM

Presentation On PMIS: 

Presentation On PMIS Presented by : Nirupam Saha (2k10mkt19)

Introduction: 

Introduction A PMIS is defined as the documents ( containers of information) and producers for document preparation, maintenance, preservation and utilization, that are used for creating planning and executing projects. A PMIS is used for collecting data from across various functions analyzing and presenting those data in form suitable for all the parties involved in a project ( Turner, 1993)

Q1.How should a PMIS be chosen ?: 

Q1.How should a PMIS be chosen ? A general PMIS selection process roughly based on Levine ‘s excellent work (1987) is as follows : Establish a comprehensive set of selection criteria, considering capabilities in project planning, resource management, tracking generation, earned value/ variance analysis risk management. 2. Set priorities for criteria, separating “must have” items from “nice to have” and not needed items. 3. Conduct a preliminary evaluation of the software packages relative to the criteria using vendor-supplied data, product reviews , and software surveys.

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4. Limit the candidate package to three and obtain demos of each, evaluating the vendors at the same time in term of interest, software maintenance and support. 5. Evaluating each package with a standard project typical of your current and projected future needs. Make note of any weaknesses or strengths that are particularly relevant to your situation. 6. Negotiation on price, particularly if you are making a volume purchase or contemplating a site license. Including description of vendor support, training, and product maintenance in the contract.

Q2.Discuss the uses of a PMIS in different stages of the project life cycle.: 

Q2.Discuss the uses of a PMIS in different stages of the project life cycle. Initiation: During the initiation phase, the project manager uses the PMIS for: Preliminary budget, including cost estimates, labor requirements, and financial structure. Preliminary schedule, including the network model, schedule, and summary graphics. Approval cycle, including defining work scope, preparing the bid, and presenting the information to management.

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Planning: In the planning phase, the project manager uses the PMIS for: Detailed schedule, including detailed task analysis, project working calendar, and critical path analysis. Cost management planning, including detailed work breakdown structure analysis, integration of control procedures, and specifications of cost accounts. Resource planning, including labor/material/equipment requirements, availability of resources, and resource leveling. Obtaining sign-off for baselines. This includes establishing baselines for scope, schedule, and cost.

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Execution and control: In this phase, the project manager uses the PMIS for: Materials management, which includes expediting orders, tracking deliveries, and controlling inventories. Cost collection, which includes collecting actual costs, extracting accounting data, and summarizing cost data. Performance measurement, which includes monitoring project status, analyzing variances, assessing productivity, and forecasting trends. Records management, which includes controlling drawings, tracking contracts, and records management. Reporting, which includes revising budgets, modifying schedules, analyzing alternatives, and recommending actions.

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Closing out: During this phase, the project manager and the team use the PMIS for reviewing requirements to ensure that the project has met all of its contractual requirements. Throughout the project life cycle, the team has entered information into the project database. We need to properly organize this information because it provides a comprehensive set of project archives, which includes contract performance review, productivity analysis, final project report, and historical archives.

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Thank you..