BCA Unit K narrated

Microsoft Word 2003 Unit K : 

Microsoft Word 2003 Unit K Word with Other Programs Integrating

Objectives : 

2 Explore integration methods Embed an Excel worksheet Link an Excel chart Embed a PowerPoint slide Insert a Word file Import a table from Access Manage document links Merge with an Access data source Objectives

Exploring Integration Methods : 

3 Exploring Integration Methods Information created with other Office programs can be integrated into a Word document in different ways Copy and paste Use the Copy and Paste commands Drag and drop Drag an item from one open window to another open window

Exploring Integration Methods : 

4 Exploring Integration Methods Object linking and embedding (OLE) The source program is the program in which the information (source file) is originally created The destination program is the program in which the information is copied (destination file) An embedded object is copied from the source file to the destination file A linked object is created in a source file, then inserted into a destination file and linked to the source file

Embedding a Presentation : 

5 Embedding a Presentation

Embedding a Worksheet : 

6 Embedding a Worksheet

Linking a Chart : 

7 Linking a Chart

Integrating a MS Word File : 

8 Integrating a MS Word File

Copying a MS Access Table : 

9 Copying a MS Access Table

Exploring Integration Methods : 

10 Exploring Integration Methods Microsoft Office Programs

Embedding an Excel Worksheet : 

11 Embedding an Excel Worksheet An embedded object uses the features of another program, but it is stored as part of a document Edit an embedded object directly in Word using the source program toolbars

Embedding an Excel Worksheet (cont.) : 

12 Embedding an Excel Worksheet (cont.)

Linking an Excel Chart : 

13 Linking an Excel Chart Use the Paste Special command on the Edit menu to integrate data into a destination file Click the Paste Link option button to create a linked object

Linking an Excel Chart (cont.) : 

14 Linking an Excel Chart (cont.)

Embedding a PowerPoint Slide : 

15 Embedding a PowerPoint Slide Use the Paste Special command to link or embed information into a Word document

Embedding a PowerPoint Slide (cont.) : 

16 Embedding a PowerPoint Slide (cont.)

Embedding a PowerPoint Slide (cont.) : 

17 Embedding a PowerPoint Slide (cont.) Creating a PowerPoint presentation from a Word outline The Word document is the source file and the PowerPoint presentation is the destination file Create by clicking File on the menu bar, pointing to Send To, then clicking Microsoft PowerPoint

Inserting a Word File : 

18 Inserting a Word File Share information between Word documents When you need the contents of an entire Word document, you can insert the entire Word file into your current document The formatting of the current document is applied to the text in the inserted file

Inserting a Word File (cont.) : 

19 Inserting a Word File (cont.)

Research Function : 

20 Research Function Research Function Click the Research button to open the Research task pane Enter a search term Select a reference site to search For example, Encarta Dictionary

Research Function (cont.) : 

21 Research Function (cont.)

Conducting a Search : 

22 Conducting a Search Conducting a search Clicking the Search button on the formatting toolbar opens the Basic Search task pane Search for specific text in files located on your hard drive or your local network

Importing a Table from Access : 

23 Importing a Table from Access The most common way to share information between Access and Word, is to use the Publish It command Access copies an Access table to a Word document

Importing a Table from Access (cont.) : 

24 Importing a Table from Access (cont.)

Managing Document Links : 

25 Managing Document Links A document that contains linked objects, must always include all source files when the document is copied or moved If you do not want to include all source files, then you need to break the links

Managing Document Links (cont.) : 

26 Managing Document Links (cont.)

Merging with an Access Data Source : 

27 Merging with an Access Data Source Merge information in an Access database with a letter, a sheet of labels, or any merge document The data you merge with the destination file is the data source

Merging with an Access Data Source (cont.) : 

28 Merging with an Access Data Source (cont.)