BCA Unit E narrated

Microsoft Word 2003 Unit E : 

Microsoft Word 2003 Unit E and Formatting Tables Creating

Slide 2: 

2 Insert a table Insert and delete rows and columns Modify table rows and columns Sort table data Split and merge cells Objectives

Slide 3: 

3 Perform calculations in tables Use Table AutoFormat Create a custom format for a table Objectives

Inserting a Table : 

4 Inserting a Table A table is a grid made up of rows and columns of cells that you fill with text and graphics A cell is the box formed by the intersection of a column and a row The lines that divide the columns and rows are called borders

Inserting a Table-Illustration : 

5 Inserting a Table-Illustration Column Row Cell

Inserting a Table (cont.) : 

6 Inserting a Table (cont.) To create a table: Use the Insert Table button on the Standard toolbar to insert a blank table Type text in the table cells Press [Tab] to move from cell to cell or click in a cell to move the insertion point Press [Tab] at the end of the last cell in the table to create a new blank row at the bottom of the table

Inserting and Deleting Rows and Columns : 

7 Inserting and Deleting Rows and Columns To select rows and columns: Use the Select command on the Table menu Use the mouse Click the margin to the left of a row to select the row Click the top border of a column to select the column Drag across a row or down a column to select the row or column

Inserting and Deleting Rows and Columns : 

8 Inserting and Deleting Rows and Columns To insert or delete a row or column, first select the row or column where you want to add or remove information Use the Insert command on the Table menu to insert rows and columns Use the Delete command on the Table menu to delete rows and columns

Inserting and Deleting Rows and Columns (cont.) : 

9 Inserting and Deleting Rows and Columns (cont.) New row is inserted and selected by default New row in a table

Copying and Moving Rows and Columns : 

10 Copying and Moving Rows and Columns Copying and moving rows and columns. Copy and move rows and columns the same way you copy and move text First, select the row or column, and then click the Copy or Cut button Next, select where you want the row or column to go, and then click the Paste button Rows are inserted above the row containing the insertion point Columns are inserted to the left of the column containing the insertion point

Modifying Table Rows and Columns : 

11 Modifying Table Rows and Columns Change the size of columns and rows by: Dragging a border Using the AutoFit command on the Table menu Setting exact measurements for column width and row height using the Table Properties dialog box

Modifying Table Rows and Columns : 

12 Modifying Table Rows and Columns Table move handle: click to select the table; drag to move the table Table resize handle: drag to resize all rows and columns

Sorting Table Data : 

13 Sorting Table Data To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns Data is sorted based on criteria you set Sorting in ascending order organizes the data alphabetically (A-Z) or sequentially (0-9) Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order

Sorting Table Data (cont.) : 

14 Sorting Table Data (cont.) Header row is not included in the sort First, the data is sorted in descending order by the information in the first column Second, within each group, the data is sorted in descending order by the information in the fourth column Table sorted by the data in two columns

Sorting Table Data (cont.) : 

15 Sorting Table Data (cont.) Sorting lists and paragraphs Use the Sort command on the Table menu, and then choose: Sort order (ascending or descending) Type of data (text, numbers, dates) Sort by criteria (paragraphs or fields) Fields are text or numbers that are separated by a character, such as tabs or commas Use to sort lists of names (Last Name, First Name)

Splitting and Merging Cells : 

16 Splitting and Merging Cells Merge cells to combine adjacent cells into one larger cell Split cells to divide a cell into multiple cells Use the Merge Cells and Split Cells commands on the Table menu, or the Merge Cells and Split Cells buttons on the Tables and Borders toolbar

Splitting and Merging Cells (cont.) : 

17 Splitting and Merging Cells (cont.) Cell created by merging three cells Merge Cells button

Splitting and Merging Cells (cont.) : 

18 Splitting and Merging Cells (cont.) Cells created by splitting a single cell Split Cells button

Table and Borders Toolbar : 

19 Table and Borders Toolbar Buttons on the Tables and Borders toolbar

Performing Calculations in Tables : 

20 Performing Calculations in Tables Use the AutoSum feature to quickly total numbers in a column or a row Use formulas and cell references to perform other calculations Cell references refer to the cells in a table Each cell has a unique cell reference composed of a letter and a number The letter represents the column and the number represents the row

Cell References--Illustration : 

21 Cell References--Illustration Cell references in a table

Performing Calculations in Tables : 

22 Working with formulas Word includes formulas for averaging, counting, rounding, and adding Select a function and enter the cell references you want to include in the calculation in the Formula dialog box Enter cell references in parentheses after the function name =Average(A1,B2,C5) Separate cell ranges by a colon =SUM(A1:A9) Performing Calculations in Tables

Using Table AutoFormat : 

23 Using Table AutoFormat The AutoFormat feature allows you to quickly apply a table style to a table Table styles include borders, shading, fonts, alignment, colors, and other formatting effects Apply using the Table AutoFormat command on the Table menu

Using Table AutoFormat : 

24 Using Table AutoFormat Table style applied to a table

Using Table AutoFormat : 

25 Using Table AutoFormat Using tables to lay out a page Tables can help structure the layout of a page Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells A table inserted in a cell is called a nested table

Using Table AutoFormat : 

26 Using Table AutoFormat Using tables to lay out a page (cont.) Remove the table borders to hide the table structure After removing borders, display the table gridlines to help you work Gridlines are light gray lines that show cell boundaries onscreen but do not print Use the Show Gridlines and Hide Gridlines commands on the Table menu to turn the display of gridlines on and off

Creating a Custom Format for a Table : 

27 Creating a Custom Format for a Table Use the buttons on the Tables and Borders toolbar to create your own table design Add or remove borders and shading Vary the line style, thickness, and color of borders Change the orientation of text Change the alignment of text in cells

Creating a Custom Format for a Table (cont.) : 

28 Creating a Custom Format for a Table (cont.) Text is rotated Borders are removed Shading is applied

Creating a Custom Format for a Table : 

29 Creating a Custom Format for a Table Drawing a table The Draw Table feature allows you to draw table cells exactly where you want them To draw a table, click the Draw Table button on the Tables and Borders toolbar, and then click and drag to draw a cell To erase a border, click the Eraser button on the Tables and Borders toolbar, and then click the border you want to remove

Summary : 

30 Summary Tables help you illustrate information intended for reference and analysis Tables can also be used to structure the layout of a page The Tables and Borders toolbar includes buttons for modifying the structure and format of a table Word allows you easily sort and calculate the data in a table The Table AutoFormat feature allows you to quickly format a table