BCA Unit C narrated

Microsoft Word 2003 Unit C : 

Microsoft Word 2003 Unit C Text and Paragraphs Formatting

Objectives : 

2 Format with fonts Change font styles and effects Change line and paragraph spacing Align paragraphs Work with tabs Objectives

Objectives : 

3 Work with indents Add bullets and numbering Add borders and shading Objectives

Unit Introduction : 

4 Unit Introduction Formatting the text and paragraphs in a document Enhances the appearance of the document Creates visual impact Helps to illustrate the structure of the document Adds personality and professionalism to the document

Formatting with Fonts : 

5 Formatting with Fonts Formatting text with fonts is a powerful way to alter the appearance of a document A font is a complete set of characters with the same typeface or design Arial, Times New Roman, Tahoma, and Courier are examples of fonts Each font has a specific design and feel

Formatting with Fonts : 

6 Formatting with Fonts Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text: Times New Roman Garamond Book Antiqua Californian FB Sans serif fonts do not have a serif, and are often used for headings: Arial Rounded MT Bold Comic Sans MS Franklin Gothic Demi Papyrus

Formatting with Fonts : 

7 Formatting with Fonts Changing the size of text, or the font size, is another way to determine the impact of text Font size is measured in points A point is 1/72 of an inch 12-point Times New Roman is the default font size and font for a new document You can also change the font color

Formatting with Fonts (cont.) : 

8 Formatting with Fonts (cont.) Change fonts using the Font list arrow Change font size using the Font Size list arrow Change font color using the Font Color list arrow Font list arrow Font Size list arrow Font names are formatted in the font

Formatting with Fonts (cont.) : 

9 Formatting with Fonts (cont.) Tips for formatting with fonts Choose fonts that augment the document purpose Conservative fonts for business documents Playful fonts for flyers, invitations, etc. Too many fonts can clutter a document Use no more than two or three different fonts in a document Format body text and headings in a different font

Special Font Features : 

10 Special Font Features Adding a drop cap A drop cap is a large initial capital letter, often used to set off the first paragraph of an article To insert a drop cap, use the Drop Cap command on the Format menu

Changing Font Styles and Effects : 

11 Changing Font Styles and Effects Font styles Make text darker and thicker by applying bold Click the Bold button to apply bold Slant text by applying italic Click the Italic button to apply italic

Changing Font Styles and Effects (cont.) : 

12 Changing Font Styles and Effects (cont.) Font effects Apply using the Font dialog box Superscript Subscript Shadow Outline Emboss Engrave Small caps Choose font effects

Changing Font Styles and Effects (cont.) : 

13 Changing Font Styles and Effects (cont.) Character-spacing effects Apply character-spacing effects using the Character Spacing tab in the Font dialog box Change the width, or scale, of characters Change the spacing between characters Raise or lower characters relative to the line of text

Changing Font Styles and Effects (cont.) : 

14 Changing Font Styles and Effects (cont.) Bold, scale of 150% Italic Bold

Changing Font Styles and Effects (cont.) : 

15 Changing Font Styles and Effects (cont.) Changing the case of letters Change letters from uppercase to lowercase and vice versa Sentence case capitalizes the first letter of a sentence Title case capitalizes the first letter of each word Toggle case switches all letters to the opposite case Use the Change Case command on the Format menu

Changing Line and Paragraph Spacing : 

16 Changing Line and Paragraph Spacing Adding white space to a document can make it easier to read Increase space between lines using the Line Spacing list arrow Increase space between paragraphs using the Paragraph command on the Format menu

Changing Line and Paragraph Spacing—Illustration : 

17 Changing Line and Paragraph Spacing—Illustration 6 points of space added below heading paragraph Line spacing is 1.5 Line Spacing list arrow

Copying Formats : 

18 The Format Painter allows you to copy the format setting applied to selected text to other text Use to copy multiple format settings or individual ones Click the Format Painter button once to apply the format settings to one item Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items Copying Formats

Using Styles : 

19 Using Styles Formatting with styles Apply multiple format settings in one step with a style A style is a set of format settings that are named and stored together Styles can include character and paragraph format settings Apply styles using the Styles and Formatting task pane

Aligning Paragraphs : 

20 Aligning Paragraphs Paragraphs are aligned relative to the left and right margins Left-aligned text is flush with the left margin and has a ragged right edge Right-aligned text is flush with the right margin Centered text is positioned evenly between the margins Justified text is flush with both the left and right margins

Aligning Paragraphs (cont.) : 

21 Aligning Paragraphs (cont.) Change paragraph alignment using the alignment buttons on the Formatting toolbar Centered Justified Right-aligned Left-aligned Alignment buttons

Aligning Paragraphs (cont.) : 

22 Aligning Paragraphs (cont.) The Reveal Formatting task pane Shows the format settings for the active text and paragraph Use to check, change, and compare format settings

Working with Tabs : 

23 Working with Tabs Tabs help you to align text vertically at a specific location on a page A tab stop is a point on the horizontal ruler that identifies a text alignment location By default, tab stops are located every ½ inch from the left margin You can create custom tab stops Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point

Working with Tabs (cont.) : 

24 Working with Tabs (cont.) Set tabs using the ruler Click the tab indicator at the left end of the horizontal ruler to select the type of tab Set the tab by clicking the ruler at the location you want the tab stop to be Tab stop applies to: The active paragraph, or The selected paragraphs Drag a tab stop on the ruler to change its location

Working with Tabs (cont.) : 

25 Working with Tabs (cont.) Tabbed text left-aligned Left tab stop Right tab stop Tabbed text right-aligned Tab leader Tab indicator

Working with Tabs (cont.) : 

26 Working with Tabs (cont.) Set tabs using the Tabs dialog box Create new tab stops Change the position or alignment of existing tab stops Clear tab stops Apply a tab leader, a line that appears in front of tabbed text

Working with Indents : 

27 Working with Indents Indenting a paragraph moves the edge of the paragraph in from the left or right margin Indent the entire left or right edge of a paragraph Indent just the first line Indent all lines except the first line Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located

Working with Indents (cont.) : 

28 Working with Indents (cont.) To indent a paragraph: Drag an indent marker to a new location on the ruler Click the Increase Indent button or the Decrease Indent button on the Formatting toolbar Change the indent settings on the Indents and Spacing tab in the Paragraph dialog box

Working with Indents (cont.) : 

29 Working with Indents (cont.) Types of indents

Working with Indents (cont.) : 

30 Working with Indents (cont.) First Line Indent marker Hanging Indent marker Left Indent marker Indented paragraph Right Indent marker Indent buttons

Clearing Formatting : 

31 Clearing Formatting Clearing text formatting Use the Clear Formats command to return text to its default settings: 12-point Times New Roman text Left-aligned, single-spaced paragraphs with no indents To clear formatting, select the text, point to Clear on the Edit menu, then click Formats

Adding Bullets and Numbering : 

32 Adding Bullets and Numbering Formatting paragraphs with bullets and numbering can help to organize ideas in a document A bullet is a character, often a small circle, that appears before the items in a list to add emphasis Numbering the items in a list helps to illustrate sequence and priority

Adding Bullets and Numbering (cont.) : 

33 Adding Bullets and Numbering (cont.) Numbered list Bulleted list Use the Bullets and Numbering buttons on the Formatting toolbar to quickly format a list Bullets and Numbering buttons

Adding Bullets and Numbering (cont.) : 

34 Adding Bullets and Numbering (cont.) Numbered tab Customize bullet styles Use the Bullets and Numbering command on the Format menu to apply, change, or customize bullet and numbering styles Outline Numbered tab Bullet styles

Adding Bullets and Numbering (cont.) : 

35 Adding Bullets and Numbering (cont.) Creating outlines To create a hierarchical structure in a list, apply an outline numbering style Format an existing list with bullets or numbering Demote items to a lower lever in the hierarchy using the Increase Indent button Promote items to a higher level in the hierarchy using the Decrease Indent button

Adding Borders and Shading : 

36 Adding Borders and Shading Adding borders and shading to text can help to enhance the information in a document A border is a line added above, below, to the side of, or around words or paragraphs Shading is a color or pattern that is added behind words or paragraphs Use the Borders and Shading command on the Format menu to apply and format borders and shading

Adding Borders and Shading (cont.) : 

37 Adding Borders and Shading (cont.) Border options Box Shadow 3-D Custom Line style Line color Line width

Adding Borders and Shading (cont.) : 

38 Adding Borders and Shading (cont.) Shading options Fill color Standard color Custom color Pattern style Tint (e.g. 75%) Pattern (e.g. diagonal lines)

Adding Borders and Shading (cont.) : 

39 Adding Borders and Shading (cont.) Border Shading

Using the Highlight Feature : 

40 Using the Highlight Feature Highlighting text in a document Highlighting is transparent color that is applied to text using the Highlight pointer Highlighting is most effective when a document is viewed on screen Highlighting does print To highlight text, click the Highlight list arrow, select a color, then select the text

Summary : 

41 Summary Enhance documents with formatting Format characters: Font, font size, font styles, font effects, and character-spacing Format paragraphs Alignment, line spacing, paragraph spacing, tabs, indents, bullets, numbering, borders, and shading Choose appropriate formatting for the document’s purpose and audience Take care not to over format a document