appointment letters

Slide 1: 

Name of the Post Scale of Pay 5000-100-7000-200-10000 DA Date on which the person is expected to take charge Provident fund or Gratuity benefits applicable to the post. Period of probation if he appointment is on probation. The letter must mention if the appointment is temporary or permanent or in a leave vacancy. Period of notice required for termination by either side. APPOINTMENT LETTERS MUST CONTAIN THE FOLLOWING:

Letter No. 11 – Letter of Appointment : 

Letter No. 11 – Letter of Appointment RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/25/2009 1 November 2009 Mr. Ashok Patil 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Letter of Appointment With reference to your interview on 24th October 2009 for the post of Training Manager, I am happy to inform you that you have been selected for the post of Training Manager. Your basic salary will be Rs. 5000.00 per month in the scale of Rs. 5000-100-10000/- and a DA of 100% of your basis salary. The appointment is on probation for one year and will be confirmed on satisfactory completion of probation. Contributory Provident Fund benefits become applicable on confirmation. The appointment will be terminable by a month’s notice from either side during probation. You are requested to take charge immediately. Please intimate your acceptance of the appointment. Yours sincerely S.K. Gupta Vice President, HRD

Letter No. 12 – Letter of Confirmation : 

Letter No. 12 – Letter of Confirmation RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 November 2009 Mr. Ashok Patil 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Letter of Confirmation Appointment In appreciation of your good services during the last four months, your appointment as Training Manager is being confirmed from 1 December 2009, two months before the completion of the usual probation period. You will be eligible for P.F. and other benefits of the post from the date of confirmation. Please sign and return the attached copy in acceptance of the confirmation. Yours sincerely S.K. Gupta Vice President, HRD

PROMOTION LETTER : 

PROMOTION LETTER A Promotion Letter is given when a person is selected for a higher post. The letter should contain the following: Date of Promotion Name of the new post and scale of pay Basic salary to given to the person Reference to extra benefits, if any Request for acceptance Congratulatory expression, as in the confirmation letter, may be included.

Letter No. 13 – Letter of Promotion : 

Letter No. 13 – Letter of Promotion RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mr. Ashok Patil 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Promotion Letter I am happy to inform you that your are promoted to the post of Senior Manager – Training with effect from 20 December 2009. Your basic salary will be Rs. ______ in the scale of Rs. _____ which is applicable for the post. The post carries the benefit of Leave Travel Allowance in addition to Dearness Allowance. You will be entitled to all the benefits of the post according to the service conditions. Please intimate your acceptance immediately. Yours sincerely S.K. Gupta Vice President, HRD

WARNING MEMO : 

WARNING MEMO Warning Memo is generally given when is unsatisfactory or who violates rules and regulations. Sometimes an oral warning is given or the memo is a confirmation of the oral warning. In case there is no improvement further memos may be given. A warning memo is not necessarily a threat of dismissal but it may state better work is expected and unless there is improvement, your confirmation or increments could be withheld.

Letter No. 14 – Warning Memo : 

Letter No. 14 – Warning Memo RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mr. Ashok Patil 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Warning Letter It has been brought to my notice that your attendance at the office has been very irregular. You have reported late by more than half an hour, six times during this month, in spit of warning by your supervisor. There have been several mistakes in your work, indicating inattention and lack of application. These mistakes were pointed out to your by your supervisor on each occasion , yet you have not shown any concern to perform better. You are expected to be regular and punctual in attendance and to be careful and attentive in your work. If you do not improve your conduct and your work, disciplinary action in the form of withholding increments, may be taken. Yours sincerely S.K. Gupta Vice President, HRD

LETTERS OF GOOD WILL AND APPRECIATION : 

LETTERS OF GOOD WILL AND APPRECIATION Everyone likes to be appreciated. Appreciating others is a major function of a supervisor or a team leader. Expressions of good wishes and congratulations should be brief, direct and concise. Enthusiasm and genuine pleasure in the success and achievement of someone must be reflected in the letter. It must reflect the writer’s pleasure in writing the letter.

Letter No. 15 – Letter of Appreciation : 

Letter No. 15 – Letter of Appreciation RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mr. Ashok Patil 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Letter of Appreciation The displays you created for the Training Seminar are just beautiful. Several of the staff have told me that they have received numerous compliments from the participants. Congratulations on a job well done. Yours sincerely S.K. Gupta Vice President, HRD

Letter No. 16 – Letter of appreciation : 

Letter No. 16 – Letter of appreciation RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mr. Vinita Pathak 24, Vishweshwar Nagar Hubli – 580 029 Karnataka Dear Sir Subject : Letter of Appreciation Your enthusiasm and your ability to motivate your team has resulted in a significant increase in productivity and profits of the firm. If we had an award to give, you would be the prime candidate. Please accept my sincerest appreciation for the fine job you are doing in the sales department. Yours sincerely S.K. Gupta Vice President, HRD

Letters of Sympathy : 

Letters of Sympathy When an employee meets with a misfortune of any kind, a message of sympathy should be sent. Such letters are difficult to write, delay will make it more difficult. Hence they should be written immediately after hearing the news. Two most important qualities required in a letter of sympathy are sincerity and tact. A letter of condolence should be short and simple

Letter No. 17 – Letter of Sympathy : 

Letter No. 17 – Letter of Sympathy RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mr. A.K. Tiwari 24, Shaniwarpet Belgaum – 560 029 Karnataka Dear Mr. Tiwari We have just learned, with deep sorrow, of the passing away of your wife. We know there little that one can say or do to lessen your grief, but we want you to know that the heartfelt sympathy of all your colleagues at Reliance Industries Limited is with you. We hope that time will replace the present sorrow with a cherished memory. Yours sincerely S.K. Gupta Vice President, HRD

Letter No. 17 – Letter of Sympathy : 

Letter No. 17 – Letter of Sympathy RELIANCE INDUSTRIES LIMITED 24, Sardar Vallabh Marg, Mumbai – 400 080 Phone : 022-22432243, 44, 45, e-mail : hrd@ril.com Ref. No. ril/hrd/27/2009 1 December 2009 Mrs. Seema Setalvad 24, MG Road Pune – 560 029 Maharashtra Dear Mrs. Setalvad It is with deep sorry that I learnt this morning of the passing away of your son, Sanjiv. I know that no expression of sympathy, however strongly felt, can lighten the grief that has befallen you. I can only pray that Almighty may give you strength at this point of time. Yours sincerely S.K. Gupta Vice President, HRD