management information system

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Discuss the concept of Management Information System

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WINTER Template WE ALL LIVE IN THE INFORMATION ++ AGE, NOW!!

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WINTER Template Information is Critical…. The information we have is not what we want, The information we want is not the information we need, The information we need is not available .

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3 PATHWAY OF SUCCESS Data Information Knowledge Wisdom

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4 Information Systems/Architecture Organized/Classifies Quality Control Integrated Disaggregated Extranet Internet Industry Customers Personal Phone Fax E-mail Internet Data Source Application Systems Suppliers/Partners Personal Extranet Internal Intranet Applications Technology All Queries Internal Information System DATA A “given,” or fact; a number, a statement, or a picture Represents something in the real world The raw materials in the production of information

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5 INFORMATION Data that have meaning within a context Data in relationships Data after manipulation Information Systems/Architecture Organized/Classifies Quality Control Integrated Disaggregated Extranet Internal Knowledge Systems Data Repository External Applications Information Source Application Systems Internal Application Internal Information System

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6 KNOWLEDGE Typically intended for a human being The sum of range of what has been perceived, learned or discovered, therefore changeable/variable Knowledge Systems temporal verification and validation organized / classified Decision Makers Management Internal Information Systems Industry Information Knowledge Sources Application System (AI) Organizations Plans/ Strategies Market Analysis Wisdom Systems Knowledge workers

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WINTER Template WISDOM Typically generated by human beings and applied to the organization Understanding of what is true, right and lasting providing good judgment Wisdom Systems Temporal verification and validation Organized/classified in Procedures/Processes Wise use of Technology Knowledge Systems Organization Culture Experience Wisdom Sources Wisdom Benefits Education Information Systems Responsible subject matter expert Values Real Killer apps Good Business Decision Good judgment/ decision Good Organizational/ Structure

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8 Why need Information? To ensure effective and efficient decision - making leading to prosperity of the Organization.

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9 Data, Information, and Systems Generating Information Computer-based ISs take data as raw material, process it, and produce information as output. Figure 1.1 Input-process-output Figure 1.1 Input-process-output

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10 Data, Information, and Systems Figure 1.2 Characteristics of useful information Figure 1.2 Characteristics of useful information

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Data, Information, and Systems What Is a System? System: A set of components that work together to achieve a common goal Subsystem: One part of a system where the products of more than one system are combined to reach an ultimate goal Closed system: Stand-alone system that has no contact with other systems Open system: System that interfaces with other systems

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What is MIS? Short for Management Information System MIS refers broadly to a computer-based system that provides managers with the tools for organizing, evaluating and efficiently running their departments .

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13 Right Information To the right person At the right place At the right time In the right form At the right cost What is MIS?

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14 Management Information System The three sub-components Management, Information and System - together bring out the focus clearly & effectively System emphasizing a fair degree of integration and a holistic view; Human body - a complete natural system. National systems - political system, economic system, educational system Information stressing on processed data in the context in which it is used by end users; Management focusing on the ultimate use of such information systems for managerial decision making.

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15 The Concept of MIS Figure 1.3 Qualities of humans and computers that contribute to MIS

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16 Figure 1.4 Components of an information system The Concept of MIS

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17 At the heart of the Information Systems of an Organization is the central repository of Organization Data .

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18 Databases Data - raw facts/details DATABASE - A shared collection of logically related data. Entities – trainees, courses, instructor Database Management System (DBMS): large software package designed to store and manage databases

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WINTER Template Databases are everywhere: Your wallet is full of DB records Driver’s license Credit cards/ATM Card ID Card Individual checks Residence Certificate Maybe even photos (w/data at the back

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20 Hardware The actual computer system used for keeping and accessing the database. Large organization usually has a network with a central server and many client programs running on desktops. Smaller organizations may have the DBMS and its clients reside in a single computer.

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21 Software The actual DBMS Allows the users to communicate with the database. Controls access Includes utilities Report writers Application development tools Examples of DBMS software Microsoft SQL Server Oracle Corporation Personal Oracle™ IBM DB2™

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22 People Each type of user needs different software capabilities: The database administrator (DBA) is the person or group in charge of implementing the database system within the organization. The end users are the people who sit at workstations and interact directly with the system. The application programmers interact with the database by accessing the data from programs written in high-level languages such as Visual Basic etc

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23 Procedures An integral part of any system is the set of procedures that control the behavior of the system. The actual practices the users follow to obtain, enter, maintain, and retrieve the data. For example , in a payroll system, how are the hours worked received by the clerk and entered into the system? Exactly when are monthly reports generated and to ?

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24 The Concept of MIS The Four Stages of Data Processing Input: Data is collected and entered into computer. Data processing: Data is manipulated into information using mathematical, statistical, and other tools. Output: Information is displayed or presented. Storage: Data and information are maintained for later use.

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25 Functional Uses of MIS Enhance : Quality of our operations Quality of our services We achieve : Efficiency Transparency Speedy Decision making

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26 Let’s proceed with the Q/A

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27 BREAK TIME!!!