GMail Part2

Slide1: 

Contacts Attachments Labels Archiving Security

Slide2: 

Contacts

Creating a Contact: 

Creating a Contact To create a contact: Click Contacts along the left side of any page. Click the New Contact button in the top-left corner of the Contact Manager. Enter your contact's information in the appropriate fields. Click Save to add your contact.

Creating a New Contact: 

Creating a New Contact

Adding New Contact From Inbox: 

Adding New Contact From Inbox Open Message from Inbox Click on the down arrow after “Reply” in the upper right hand corner of message Choose “Add_____ to Contacts list”

Adding Contact From Inbox: 

Adding Contact From Inbox

Address Book Group: 

Address Book Group To create a group for list mailing from existing contacts in Gmail: Select Contacts from the left side navigation bar in Gmail. Check all the contacts you want to add to the new list. Click the Add to group ... drop-down menu. Select New group ... from the menu. To add the selected contacts to an existing group, select it instead. Type the name by which you want the new address book group to go. Click OK.

Adding Contacts to New Group: 

Adding Contacts to New Group

Composing Message to Group: 

Composing Message to Group

Edit or Delete Group: 

Edit or Delete Group When you delete the group, you are not deleting the members. They will still be available in your Contacts and any other group to which they were added.

Slide12: 

Attachments

What is an email attachment?: 

What is an email attachment? An email attachment is a computer file which is sent along with an email message. You can send documents, photos, movies, music, etc. The file is not a separate message, but is sent as part of the message to which it is attached. Gmail allows an attachment of 20MB.

A Word of Caution: 

A Word of Caution Worms and viruses are often distributed as attachments to email messages. With vulnerable email programs, the virus may be activated by viewing or previewing the message. More robust programs only allow infection if the user opens the attachment for execution.

Adding Attachment to Message: 

Adding Attachment to Message

Adding Attachments: 

Adding Attachments To attach a file to a message you're composing, follow these steps: Click Attach a file under the subject field. Browse through your files and click the name of the file you'd like to attach. Click Open.

Adding Attachments: 

Adding Attachments If you'd like to remove a file you've attached to a message, click remove. To attach another file, click Attach another file. Keep in mind that you can't send executable files and you cannot send messages larger than 20 MB.

View Attachment In Original Format: 

View Attachment In Original Format Open the message containing an attachment. Click Download at the bottom of the message. Choose to Open or Save the file. Opening the file displays the attachment in a new window. When you're finished reading the attached file, close the new browser window to return to Gmail.

View Attachment as HTML: 

View Attachment as HTML If you'd like the contents of your attachment to appear in a new browser window without having to download the file, view the attachment as HTML. Here's how: Open the message containing an attachment. Click View as HTML at the bottom of the message.

View Attachment: 

View Attachment In this example, we will be viewing the attachment as a slideshow. Click “View as Slideshow”

Sending Large Attachments: 

Sending Large Attachments With Gmail, you can send and receive messages up to 20 megabytes (MB) in size. When you add an attachment, the size of a file may increase because transport encodings are automatically added.

Sending Large Attachments: 

Sending Large Attachments Example: An attachment that is 17 to 20MB in size may push the total message size above 20MB. Please note that you may not be able to send larger attachments to contacts who use other email services with smaller attachment limits. If your attachment bounces, you should invite them to Gmail.

Sending Photo Attachments: 

Sending Photo Attachments In some cases, the message and photos attached are silently discarded if the file size limit is exceeded. To avoid this happening, there are two possible ways to prevent this: Send smaller batches. Reduce the resolution and size of the images (this will allow you to send more images in a single batch).

Exercise Time: 

Exercise Time Take a short break – stand up, stretch, move around, and SMILE.

Slide25: 

Labels

Folders vs. Labels: 

Folders vs. Labels Gmail does NOT use folders. To help you organize your mail more effectively, Gmail uses labels instead.

Using Labels: 

Using Labels Labels do all the work folders do and give you an extra bonus: you can add more than one to a conversation. Once you've created a label, you can view all the messages with that label by searching, or by clicking the label name along the left side of any Gmail page.

Let’s View a Demo on Labels: 

Let’s View a Demo on Labels You will learn the basics of using labels to better organize your mail. View a brief demo

Create A Label: 

Create A Label

Delete A Label: 

Delete A Label Click Edit labels at the bottom of the Labels box. Click remove label next to the label you want to delete. Confirm that you'd like to remove the label by clicking OK. * Removing a label doesn't delete the messages previously categorized with that label.

Slide32: 

Archiving

Archiving Messages: 

Archiving Messages

Slide34: 

Security

Concerns About Security: 

Concerns About Security It is recommended to always use a secure connection when checking email on a public network (such as at the library). Google claims that Gmail has always supported HTTPS, but you had to add the "s" to the URL prefix manually to access the encrypted version of the service by logging in at "https://mail.google.com," not "https://www.gmail.com."

Make Gmail Secure: 

Make Gmail Secure To use a secure connection, redirect http://gmail.google.com/ to https://mail.google.com/. OR You can change your Gmail to always use a secure encrypted connection by simply changing your settings.

Change Settings for Security: 

Change Settings for Security Click Settings in the top-right corner of the main Gmail page Scroll down to Browser connection at the bottom of the window, Select Always use https Click Save Changes. The next time you open your Gmail in-box, the transmissions will be encrypted.

Change Settings: 

Change Settings

Gmail Links: 

Gmail Links Gmail Help Center http://mail.google.com/support/?ctx=about&hl=en Excellent Online Free Tutorial – after registration http://alison.com/courses/How-to-use-Gmail All About Gmail http://communication.howstuffworks.com/gmail.htm Label Demo http://services.google.com/tutorial/gmail_labels/ Email Etiquette http://www.authorstream.com/Presentation/Richie-12331-emailett-Email-Etiquette-Workshop-News-Reports-ppt-powerpoint/ Gmail Class – Part One by Elaine Drain http://www.authorstream.com/Presentation/laneydee-109352-gmail-part-one-email-basics-free-1-product-training-manuals-ppt-powerpoint/

Slide40: 

Thanks for coming!