microsoft outlook to google apps

From Microsoft Outlook to Google Apps:

A Guide to Making a Smooth Transition From Microsoft Outlook to G o o g l e Apps

What is NOT Available in Gmail :

Offline access -- Your computer must be connected to the Internet to use Google Mail. Message alerts -- You'll no longer see a message "snippet" in the lower-right corner of your desktop when a new message arrives. Message flags (such as Important and Follow-up) -- However, you can use stars and labels to highlight messages in your Inbox. Column sorting -- You can't sort messages by clicking the column headings in your Inbox. However, you can use Gmail search options to list messages in order according to sender and date. What is NOT Available in Gmail

Not Available in Gmail Con’t…:

Message recall -- If you send a message that you wish you hadn't, you can't recall it to prevent recipients from opening it. <<applies only if not enabling Google Mail Labs, which has Undo Send feature>> Read/Return receipts -- There's no option to get a notification when a recipient opens your message. View options -- You can't change the placement of the reading/preview pane or move any components in the Mail window. Multiple email signatures -- Multiple signatures are not available in Gmail at this time. Not Available in Gmail Con’t …

Calendar Basics – Open Google Calendar:

You’ll See Your Weekly View. For Example: Calendar Basics – Open Google Calendar To Change Your Calendar View Click the Tabs:

To Schedule a Meeting…:

Open Google Calendar. Do one of the following: Option 1 – In the upper left of the calendar, click CREATE EVENT to open the event details page. To Schedule a Meeting… Option 1 :

To Schedule a Meeting…:

Option 2 – Click a spot on the calendar to create a 1-hour event, or click & drag to create an event of more than 1 hour. Type event title in the box. To Schedule a Meeting… Click CREATE EVENT to immediately publish the event, or click EDIT EVENT DETAILS to continue setting up the event. Option 2 :

To Schedule a Meeting…:

Enter details such as – recurrence, attendees, an agenda, and a reminder. Click SAVE. To Schedule a Meeting…

Enter Meeting Details :

If you have already scheduled and published your meeting, you can edit the details by clicking the title of the meeting on your calendar: Enter Meeting Details Note: Once you've finished entering meeting details, click Save at the bottom of the meeting details page.

Invite Meeting Attendees :

Open the meeting link. Click the FIND A TIME tab. Invite Meeting Attendees

Invite Meeting Attendees Con’t…:

On the FIND A TIME tab click on GUESTS, then enter the first few letters of the attendee’s full name to look up the email address in your corporate directory. Add the attendee’s names to the “guests” list. Invite Meeting Attendees Con’t …

Please Note!!!:

You can add a group (mailing list) address to the attendees list, if your administrator set up groups for your domain. Or, you can create your own contact group in your personal contact. Click Contacts at the top of your Calendar window. If you copy and paste an attendee list from another source (for example, a document), make sure you separate each address with a comma (semicolons are not supported). Please Note!!!

Invite Meeting Attendees Con’t…:

Check availability of attendees. The Find a time tab shows the free/busy information for any employee [even those still using Outlook]. The blue box represents the scheduled time for your meeting: Invite Meeting Attendees Con’t …

Invite Meeting Attendees Con’t…:

Invite Meeting Attendees Con’t … If necessary use the date and time options at the top of the tab to change the meeting time. Or, simply click and drag the blue box to a time available to all attendees.

Please note!!!:

Tip: To show or hide an attendee’s meetings, click the attendee’s name in the Guests list to deselect it: Please note!!!

Invite Meeting Attendees Con’t…:

Optionally, allow or prevent attendees from inviting more people to your event or viewing who else was invited, by selecting options below the Guests list: Invite Meeting Attendees Con’t …

Invite meeting Attendees Con’t…:

To delete an attendee, click the blue cross to the left of the attendee’s name: Invite meeting Attendees Con’t …

Invite Meeting Attendees Con’t…:

Click Save . NOTE: Google Calendar asks you whether you want to send invitations to the attendees. Your attendees can respond to the meeting invitation and leave comments. Invite Meeting Attendees Con’t …

To Set a Reminder for the Meeting:

Open the meeting link. Under REMINDERS, choose the type of reminder you want (pop-up or email message) and when you want to receive it. To Set a Reminder for the Meeting To add more reminders, click ADD A REMINDER.

To Set Up a Recurring Meeting:

Open the meeting link. Select the REPEAT check box. To Set Up a Recurring Meeting

To Set Up a Recurring Meeting Con’t…:

Choose the options desired in the Repeat dialogue box. Click DONE. To Set Up a Recurring Meeting Con’t …