Powerful PowerPoint Presentations

PowerPoint :PowerPoint Powerful Presentation Design


Today’s Lecture :Today’s Lecture Benefits of PowerPoint Ways to Use Basic PowerPoint presentations Examples Design Basics PPT 2003 versus PPT 2007 The Ribbon Using the Ribbon to create in PowerPoint File Compression Zipped Folders Creating your own WebQuest Part 1: Background Info Part 2: Let’s Get Started


Benefits of Using PowerPoint :Benefits of Using PowerPoint Keeps lecture on track More stimulating lectures Multi-media – non-linear presentation Reaches visual and auditory learners Easy accommodations Print notes Adds depth to learning Record lectures Scores Increase Teacher Evaluations Student Grades Clearer expectations Study guide incorporated into lecture More time to add depth or examples to lecture Adapts to traditional, blended, & online courses


Ways to Use PowerPoint :Ways to Use PowerPoint Instructor Use Lecture Notes Outline Full Notes Record Lectures Add Multimedia Study Guide Web Quests Literature Ladders Simulations Student Responses Chapter Summaries Scrapbooks ABC Books Multi-Genre Projects Web Quests Class Presentations Group Project


Design Basics :Organization Audience Design Rehearse & Double-check Design Basics


Organization :Organization Attention-getting opener Brief overview of topic Main Content Organization Chronological Hierarchy of importance Step-by-step procedures Brief summary & conclusion Print “handouts” to read presentation as a storyboard. Does the sequence make sense? Are there no more than 5 slides in a row without visuals? Add examples & anecdotes Use color coding & logos if applicable to help visually organize information. Things to Consider Tips


Audience :Audience Target the design for the audience Is your vocabulary appropriate for the audience? Make sure to define jargon Are you meeting multiple learning styles? Visual Auditory Kinesthetic/Hands-on


First Rule of Design :First Rule of Design FORM FOLLOWS FUNCTION


Design :Design When mixing two different fonts, make the x-height the same. Arial Garamond Arial Garamond Font should contrast with background Use no font smaller than 18 for on-screen viewing Serif fonts are best for print, but non-serif fonts are best for projected materials. Choose colors to evoke desired feeling Use red sparingly Blue = Business Green stimulates interaction Hot versus Cool colors Don’t choose bright colors for on-screen presentation backgrounds Save one or two colors for contrast emphasis Avoid color combinations some can’t distinguish Font Color


Slide 10 :Is this hurting your eyes?


Alignment :Alignment Keep all alignment on the page the same. A “centered” alignment should rarely be used. A “justified” alignment should only be used when creating columns. To keep items from “floating” on the page, they should be aligned with other items. Both horizontal and vertical alignment should be considered.


Alignment :Alignment When you break the rules, do it for a reason!


Graphics :Graphics To lighten the classroom atmosphere Scaffolding Explain technical information Give examples Reinforce written text Visual organization cues Aesthetics 50% of slides should have some type of graphic element Keep animation low key & appropriate SmartArt can create visual emphasis of information Purpose of Graphics Basic Guidelines


Verbal vs. Visual :Verbal vs. Visual A malleable finite cylindraceous coil wrought of parallel axes with azimuthal terminates.


Layout :Termite hill in Ghana Layout Leave plenty of white space Navigation button area is separate & visually divided from content area Page background can have meaning Graphics area is equivalent in size to text area. Graphics are similar in palette & dimension Text, buttons, & graphics should align Link illustrations & related text with color blocks Basics Illustration Sample


Proximity :Proximity Proximity is the closeness of objects on the page.  The law of proximity states that objects near each other tend to be seen as a unit. Proximity helps one find information on the page.


Balance :Balance


Repetition :Repetition Repetition, or consistency, means that you should repeat some aspect of the design throughout the entire document. Repetition acts as a visual key that ties your piece together--in other words, it unifies it. Repetition controls the reader's eye and helps you keep their attention on the piece as long as possible. Repeat elements such as a graphic, font style or size.


Rehearse & Double Check :Rehearse & Double Check Know your slides & material cold Do not read from your slides. That’s what your audience should do. If possible, practice ahead of time in the presentation venue. Make sure your version will run on the equipment at that location If you are NOT using the same version of powerpoint as the presentation venue: Click on the office button Click “Save As” Click “PowerPoint 97-2003 Presentation” If the presentation is live: Tip:


Recommended Reading :Recommended Reading Want the basics? Learn the basic design C.R.A.P. Contrast Repetition Alignment Proximity


PowerPoint 2003 versus 2007 :Learning to Navigate the Ribbon PowerPoint 2003 versus 2007


The Ribbon :The Ribbon PowerPoint 2007 has a new user interface – The Ribbon Many visual commands arranged into groups Make “most used” commands easier to find Microsoft Office Online has tools to help you learn how to use Office 2007, including PowerPoint. Ribbon Demo Video


Other Features :Other Features Customize 2 ways Click on arrow next to quick access bar Click on Office button; Options; Customize Options also lists resources with links to online sites Customize Quick Access Tool Bar Other Features Help Small blue question mark in top right-hand corner Short-cut keys Ctrl + k = insert hyperlink Ctrl + [ = reduce font size Ctrl + ] = increase font size Ctrl + a = select all Find more in “help”


Let’s Get Started :Hands on PowerPoint Let’s Get Started


Goal :Goal You will familiarize yourself with the ribbon and be able to locate task buttons.


Home :Home Clipboard Cut Copy Paste Slides New Layout Basic Buttons Font Paragraph Drawing Editing


Insert Slide :Insert Slide First you must insert at least one slide. Go to the “home” tab In the “Slides” section of the ribbon, click on the arrow next to “New Slide.” Choose “Title Slide” Repeat the process, but choose a “content” slide instead of a “Title Slide.” To change the layout later, click on “layout” and reselect the format. Info Procedure


Design :Design Page Setup Page Setup Slide Orientation Themes Theme Colors Fonts Effects Background Background Styles Format Background Hide Background Graphics


Design :Design Next, you will need to choose the design and color scheme for your slides. At first don’t pay attention to the colors – just find the design that you like Colors schemes can be changed. Go to the “Design” tab Hold your cursor over the design slides to see what they will look like Use the arrow button to scroll to the next row of options Click on your final choice. Next click on the “Colors” arrow. Again, hold cursor over color schemes to see what they would look like. Click on your final choice. Use the same procedure to select your font. Info Procedure


Insert :Insert Table Illustrations Picture Clip Art Photo Album Shapes Smart Art Chart Links Hyperlink Action Text Text Box Header & Footer Word Art Date & Time Slide Number Symbol Object Media Clips Movie Sound


Insert Table :Insert Table Tables may be used frequently if you utilize rubrics, although they have other classification uses also. Go to the “insert” tab Click on the “table” Drag curser over squares to highlight the number of cells you need. Info Procedure


Insert Illustrations :Insert Illustrations Procedures to add different illustrations are all similar. Pictures, Clip Art, & Shapes are the most similar The differences include: Click to add or locate in a file Formatting after insertion Go to the “insert” tab Choose which media you prefer to use. Select graphic by clicking or locating file. Practice sizing, cropping, framing, etc. by clicking on the graphic and using the tools in the specialty tab. Info Procedure for Pictures, Clip Art, & Shapes


Insert Smart Art & Charts :Insert Smart Art & Charts Smart Art and Charts require additional input after being selected. Go to the “Insert” tab Choose a chart style Enter numbers you want to display. “X” out of spreadsheet when done. Go to the “Insert” tab Choose a SmartArt style Add the proper labels Info Procedure


Insert Hyperlinks :Insert Hyperlinks Hyperlinks are used to link to other documents, slides, or the internet. If linked to a file on your computer, and the presentation is moved, you must take the links with you by placing them in a file folder with the PowerPoint. Click on the text (or graphic) you want to use as your link and highlight it. Hit CTRL + k (or “insert” then “hyperlink” in ribbon) Copy and paste URL from browser and hit enter (or “ok”). Info Process


Insert Text :Insert Text Text can be added to preformatted boxes, or additional text boxes may be inserted. To type in a preformatted box, just click and type. To insert a new text box, go to the “insert” tab. Click on text box. Left click mouse and drag cursor across slide to create box. Begin typing Info Procedure


Insert Word Art :Insert Word Art Word Art can be used to give emphasis to certain segments of text. Overuse diminishes its emphasis Go to “insert tab” Click on “word art” Then hover over the various “WordArt Styles” with your cursor to view options. Click on the one you want to use. Enter text in new text box Or, highlight text you want to convert to word art. Click on the “Format” tab. Select style. Info Procedure


Insert Media Clips :Insert Media Clips Media Clips must remain linked to presentation. If the presentation is moved from the original computer without all links being in a file & moved together, they will not work. You can also record your own video to narrate your slides. Great for online “lectures” Go to “insert” tab Click on “movie” or “sound” Select clip much like you did with pictures. Select “auto” or “on click” Move icon to appropriate location on the slide. Info Procedure


Animations :Animations Preview Animations Auto Custom Transition to This Slide Effects Sounds Timing


Animation :Animation Progressive disclosure is one important reason for using animation. Too much animation or animation that is too busy can be distracting. Click on the “Animations” tab. Click on “Custom Animation” Highlight selected text Click on “Add Effect” Choose “entrance” and “appear” Choose “on click” or after previous to meet needs. Info Procedure


Format :Format Insert Shapes Edit Shape Shape Styles Shape Fill Shape Outline Shape Word Art Styles Text Fill Text Outline Text Effects Effects Arrange Send forward or backwards Align Rotate Group Size Note: Specialty formatting ribbons become available based on need. Some functions within them vary. Example: If a picture is active, there will be a “crop” button available.


Compression :Compression PowerPoint can create large files rather quickly. To help, compress pictures and zip files. Click on picture Go to “Format” tab Click on “Compress Pictures” in the “Adjust” section of the ribbon Select “options” Check desired options Hit “ok”


WebQuest :How to Create a Non-linear PowerPoint WebQuest


Goal :Goal In this section we will be learning how to put together a non-linear PowerPoint. The PowerPoint YOU create will be for a course you teach. It will be an outline for a web quest.


What is a WebQuest? :What is a WebQuest? A webquest is an inquiry-oriented activity in which most or all of the information used by students is online. By providing links necessary to complete the quest, the student is able to focus on the material rather than spend time looking for it. The five-part WebQuest (Introduction, Task, Process, Evaluation and Conclusion) promotes critical thinking at the levels of analysis, synthesis and evaluation.


My WebQuest Title :My WebQuest Title A PowerPoint Template


Introduction :Introduction The student is the intended audience. Write a short paragraph here to introduce the activity or lesson to the students. If there is a role or scenario involved (e.g., "You are a detective trying to identify the mysterious poet.") then here is where you'll set the stage. If there's no motivational intro like that, use this section to provide a short advance organizer or overview. Remember that the purpose of this section is to both prepare and hook the reader. It is also in this section that you'll communicate the Big Question (Essential Question, Guiding Question) that the whole WebQuest is centered around.


Task :Task Describe crisply and clearly what the end result of the learners' activities will be. The task could be a: Problem or mystery to be solved; Position to be formulated and defended; Product to be designed; Complexity to be analyzed; Personal insight to be articulated; Summary to be created Persuasive message or journalistic account to be crafted; A creative work, or Anything that requires the learners to process and transform the information they've gathered. If the final product involves using some tool (e.g., HyperStudio, the Web, video), mention it here. Don't list the steps that students will go through to get to the end point. That belongs in the Process section.


Process :Process To accomplish the task, what steps should the learners go through? Use the numbered list format in your web editor to automatically number the steps in the procedure. Use second person language. Learners will access the on-line resources that you've identified as they go through the Process. You might also provide some guidance on how to organize the information gathered. Flowcharts Summary tables Concept maps Checklist of questions to analyze the information with Things to notice or think about If you have identified or prepared guide documents that cover specific skills needed for this lesson (e.g. how to brainstorm, how to prepare to interview an expert), link them to this section.


Evaluation :Evaluation Describe to the learners how their performance will be evaluated. Specify whether there will be a common grade for group work vs. individual grades. This is a great place to use a rubric – so, add a table!


Conclusion :Conclusion Summarize what students will have accomplished or learned by completing this activity or lesson. Keep them thinking Include rhetorical questions Include additional links to extend their learning


Teacher Page :Teacher Page List what course objectives this meets List resources needed to complete quest An annotated list of links If one is no longer live, you can refresh your memory on the purpose of that link. List any “excellent” or “disaster” comments so you can adjust the lesson.


Credits :Credits List here the sources of any images, music or text that you're using. Provide links back to the original source. Say thanks to anyone who provided resources or help. List any books and other analog media that you used as information sources as well.


Websites :Websites Principles of Design Microsoft Templates PowerPoint to Flash Webquest 101 Webquest.org Webquest Template PowerPoint Web Quests