Category: Education

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how to use ms powerpoint


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PowerPoint Presentation:



Contents Formatting Methods of Formatting The Toolbars The Format Menu Good and Bad Design of presentations Conclusion


Formatting Formatting is the method of applying styles and designs by adding various fontface,fontstyle,pictures.graphs,etc., To make our presentations more clear and attractive

Methods of Formatting:

Methods of Formatting In PowerPoint we can format our own presentations by using two ways By using Formatting Toolbar By using Format Menu

Formatting Using TOOLBAR:

Formatting Using TOOLBAR The Formatting Toolbar contains FORMATTED ICONS for the frequently done formatting actions It also contains icons for the Sub menus available under the FORMAT menu

The Format Menu:

The Format Menu

Sub menus::

Sub menus: Allows us to change the fontface fontstyle fontsize. . Allows us to add bullets and numbers to our slide

Contd. . .,:

Contd. . ., Allows us to align the text in left right center and justified. . .

Contd. . .,:

Contd. . ., Gives designs to the slides such as background colors,pictures etc., Allows us to choose the template of our slide . . .

Outline :

Outline Make your 1 st or 2 nd slide an outline of your presentation Ex: previous slide Follow the order of your outline for the rest of the presentation Only place main points on the outline slide Ex: Use the titles of each slide as main points

Slide Structure – Good:

Slide Structure – Good Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

Slide Structure - Bad:

Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure – Good:

Slide Structure – Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused

Slide Structure - Bad:

Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

Fonts - Good:

Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial

Fonts - Bad:

Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

Color - Good:

Color - Good Use a color of font that contrasts sharply with the background Ex: blue font on white background Use color to reinforce the logic of your structure Ex: light blue title and dark blue text Use color to emphasize a point But only use this occasionally

Color - Bad:

Color - Bad Using a font color that does not contrast with the background color is hard to read Using color for decoration is distracting and annoying . Using a different color for each point is unnecessary Using a different color for secondary points is also unnecessary T r y i n g t o b e c r e a t i v e c a n a l s o b e b a d

Background - Good:

Background - Good Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

Background – Bad:

Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Graphs - Good:

Graphs - Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs

Graphs - Bad:

Graphs - Bad

Graphs - Good:

Graphs - Good

Graphs - Bad:

Graphs - Bad

Graphs - Bad:

Graphs - Bad Minor gridlines are unnecessary Font is too small Colours are illogical Title is missing Shading is distracting

Spelling and Grammar:

Spelling and Grammar Proof your slides for: speling mistakes the use of of repeated words grammatical errors you might have make If English is not your first language, please have someone else check your presentation!


Conclusion Use an effective and strong closing Your audience is likely to remember your last words Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research

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