Setting up the perfect conference room

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Tips on what items a conference room needs and considerations on how to choose them

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Setting up the perfect conference room :

Setting up the perfect conference room

Before the purchasing aspect happens, first it is best to identify the purpose of the conference room.:

Before the purchasing aspect happens, first it is best to identify the purpose of the conference room . Will the room be used for a large group or a small group? What kind of activities will take place in the room? Will it be used for secure agreements, brief staff/clients, solve a problem, exchange information, initiate policy or product launch ? Knowing the many ways you intend on using the space, helps the rest of the process move along smoother.

PowerPoint Presentation:

How many attendees are invited? Is the room large enough to accommodate the furniture and attendees? What style suits the event? Does the furniture need to be modern, traditional or modular? Now that the basics are covered, it’s time to think about how to setup the perfect conference room.

Conference room needs :

Conference room needs Every conference room regardless of style will most likely have these basic items to conduct an effective event.

Conference tables:

Conference tables Are available in modern, traditional and modular designs. Come in rectangular, round, square and unique shapes. Can be small, medium or large in size. Made out of glass, metal, solid wood and wood veneer materials Consider the seating capacity of the conference table. The shape of the conference table plays a major role in the design layout of the conference room. Should be durable enough to last for many years to come.

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Trexus Conference Table Rectangular Silver Round Legs W1500xD750xH735mm Beech Trexus Conference Table Trapezoidal Silver Round Legs W1500xD750xH735mm Beech

Chairs:

Chairs Should be comfortable enough to sit in for long periods of time. Are available in many colours to match conference room décor. Can be traditional, reclining and modern. Made out of leather, faux leather, mesh, fabric and other materials. Should match the style of the conference room.

PowerPoint Presentation:

Office Furniture Trexus Stacking Chair Black Frame Blue Quality Office Chairs Office Furniture Trexus Stackable Banqueting Chair with Silver Frame Charcoal Quality Office Chairs Office Furniture Trexus Maxi Stacking Chair Burgundy Quality Office Chairs Office Furniture Trexus Stacking Side Chair Charcoal Quality Office Chairs

Window blackouts:

Window blackouts Depending on the style of the conference room, there are several different applications to achieve total darkness—a window film, roller shades, blinds, and motorized shades. Are very customizable to fit the style of the conference room. Can be various lengths and widths. Should be able to blackout as much light as possible during presentations. Also add privacy to conference room .

Projectors and screens:

Projectors and screens Need to accommodate the room size to be visible for all attendees. Should have good enough image quality for data, presentations and video. Can be small and compact or large. The screen should be in relation to the native resolution of the projector. Some are equipped with interactive features. Screens come in wall/ ceiling, electric/motorized and portable applications .

PowerPoint Presentation:

Optoma Projector Full HD 1080p 3000 ANSI Lumens 2200-1 Contrast Ratio 2.9kg  Nobo Tripod Projection Screen for DLP LCD 4:3 Format Black-bordered W1500xH1138mm Staedtler 315 Lumocolor Pen Non-permanent Medium 0.8mm Line Black Ref 315-9 [Pack 10 ] Nobo Projection Screen Desktop Lightweight Portable 1250mm Diagonal Matt White Nobo Projection Screen Floor Standing Portable Widescreen 16:10 Format W1600xH1000 Optoma Mini Portable Projector WXGA 500 ANSI Lumens 2000-1 Contrast Ratio 1.4kg 

Presentation boards/flip charts:

Presentation boards/flip charts Used for showcasing presentations. Great for conference rooms without an interactive projector. Can be used for quick and simple projects. Come with whiteboards, cork boards, magnetic whiteboards and/or all-in-one features .

PowerPoint Presentation:

Nobo Pro-Rail Drywipe Board Magnetic 1200mm Aluminium Trim  Nobo Pro-Rail Drywipe Board 1200mm Aluminium Trim Nobo Liquid Ink Drymarker Drywipe Flipchart OHP Bullet Tip Line Width 3mm  Nobo Liquid Ink Drymarker Drywipe Flipchart OHP Bullet Tip Line Width 3mm   5 Star Mobile Executive Easel Magnetic Mobile on 5 Castors for Pads A1 and Euro  5 Star Flipchart Easel with W670xH990mm Board W700xD82xH1900mm Black Trim

Conference phone:

Conference phone Must deliver great voice quality Should have expansion microphone pickup 360 degrees Meets the acoustic requirements for different types of rooms

PowerPoint Presentation:

Polycom SoundStation2 Conference Phone Anti-Echo Full Duplex 8-10 Users 360 Deg Pickup Polycom Voicestation 300 Conference Phone Unit Dynamic Noise Reduction 3 Microphones

The perfect conference room needs to have the best efficient layout for everyone to have a productive session. There are many different layouts depending on the purpose of the conference room. Let’s discuss some of the most popular layouts. :

The perfect conference room needs to have the best efficient layout for everyone to have a productive session. There are many different layouts depending on the purpose of the conference room. Let’s discuss some of the most popular layouts.

PowerPoint Presentation:

Theatre setup- Great for short presentations with more audiovisual aspects and projection. When the attendees are more of an audience, listening and watching presentations from the speaker. This setup is not best for taking notes or referring to material in portfolios or binders. U-shape setup- Good for attendees to communicate easier, projection presentations and presentation boards. Conference setup- Great for teleconferencing, visual presentations, brainstorming and discussions. Classroom setup- Appropriate for long lectures, projection presentation and allows note taking but little interaction between attendees. Hollow rectangle setup- Functions well with larger groups that require attendees to interact.

Now that you have an idea of the style, supplies and designs for the conference room, creating the perfect conference room is going to be less daunting. These tips should help pinpoint the important elements needed to have a perfect conference room that fulfils its purpose. :

Now that you have an idea of the style, supplies and designs for the conference room, creating the perfect conference room is going to be less daunting. These tips should help pinpoint the important elements needed to have a perfect conference room that fulfils its purpose.

CONTACT US:

CONTACT US 08451 701 601 sales@theofficesuppliessupermarket.com http://www.theofficesuppliessupermarket.com

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