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AP Exam Invoice Generator Instructions for NC Public Schools - 2017:

AP Exam Invoice Generator Instructions for NC Public Schools - 2017 Please note: There is a voiceover with important instructions for this webinar. Please turn speakers on or volume up as necessary.

Step 1: After completing your AP Exam administration, log into the AP Exam Ordering website: http://www.collegeboard.org/school/:

Step 1: After completing your AP Exam administration, l og into the AP Exam Ordering website: http:// www.collegeboard.org/school / 3

Step 2: On the Landing Page, click on the ‘Generate Invoice’ link:

Step 2: On the Landing Page, click on the ‘Generate Invoice’ link 4

Step 3: After Reading the instructions, click ‘Next’ to begin generating your invoice:

Step 3: After Reading the instructions, click ‘Next’ to begin generating your invoice 5 NC Deadline is June 2nd!!

Step 4: Enter Used and Unused Exam Quantities. Once data is entered, click ‘Next’ to move to the next page.:

Step 4: Enter Used and Unused Exam Quantities. Once data is entered , click ‘Next’ to move to the next page. 6

Step 5: Enter Unused & Alternate Exam credit quantities where applicable. Note: If the Coordinator enters zero for unused exams on the prior page, this page will be skipped Once entered, click ‘Next’ to move to the next page.:

Step 5: Enter Unused & Alternate Exam credit quantities where applicable. Note: I f the Coordinator enters zero for unused exams on the prior page, this page will be skipped Once entered, click ‘Next’ to move to the next page. 7 Reader copies are used for students with specific accommodations Unused exam fees are not charged if a student unexpectedly missed the operational exam administration and instead tested during the alternate window The $45 alternate exam surcharge is not incurred if the student doesn’t actually take the alternate exam.

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice.:

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice. Enter the number of used ‘low-income’ exams that are eligible for a College Board fee reduction. The number of exams entered here will automatically receive the $31 College Board fee reduction per exam. Remember that in this example, 20 low-income exams were indicated by the AP coordinator prior to ordering, so the same number is entered here. Enter the number of used ‘low-income’ exams that are eligible for the low-income NC state fee reduction. This number should match the total you entered for the College Board fee reductions, unless a low-income student did not take the corresponding AP course, or is a private school or homeschool student who tested at your school. The number of exams entered here will automatically receive the $53 state fee reduction per exam on your invoice. Enter the number of used ‘non-low-income’ exams that are eligible for the non-low-income NC state fee reduction. This number should equal the total number of used exams minus the number of low-income exams, unless a non-low-income student did not take the corresponding AP course, or is a private school or homeschool student who tested at your school. The number of exams entered here will automatically receive the $84 state fee reduction per exam on your invoice . This quantity may not include: home school students private school students students who were not enrolled in the corresponding course. Note: The quantity entered here will also be used to determine the number of exams eligible for the $9/exam NC school rebate

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice.:

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice. 9 Enter the number of used ‘low-income’ exams that are eligible for a College Board fee reduction. The quantity entered here will receive a $31 fee reduction per exam. This quantity may include : homeschool students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘low-income’ exams that are eligible for a Option 1 North Carolina fee reduction. The quantity entered here will receive an additional $53 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘ non low-income’ exams that are eligible for an Option 2 North Carolina fee reduction. The quantity entered here will receive an additional $84 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course . Note: The quantity entered here will also be used to determine the number of exams eligible for the $9/exam NC school rebate

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice.:

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice. 10 Enter the number of used ‘low-income’ exams that are eligible for a College Board fee reduction. The quantity entered here will receive a $31 fee reduction per exam. This quantity may include : homeschool students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘low-income’ exams that are eligible for a Option 1 North Carolina fee reduction. The quantity entered here will receive an additional $53 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘ non low-income’ exams that are eligible for an Option 2 North Carolina fee reduction. The quantity entered here will receive an additional $84 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course . Note: The quantity entered here will also be used to determine the number of exams eligible for the $9/exam NC school rebate

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice.:

Step 6: Enter Fee Reductions. Once entered, click ‘Next’ to move to review and submit your invoice. 11 Enter the number of used ‘low-income’ exams that are eligible for a College Board fee reduction. The quantity entered here will receive a $31 fee reduction per exam. This quantity may include : homeschool students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘low-income’ exams that are eligible for a Option 1 North Carolina fee reduction. The quantity entered here will receive an additional $53 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course. Enter the number of used ‘ non low-income’ exams that are eligible for an Option 2 North Carolina fee reduction. The quantity entered here will receive an additional $84 fee reduction per exam. This quantity may not include: home school students private school students students who were not enrolled in the corresponding course . Note: The quantity entered here will also be used to determine the number of exams eligible for the $9/exam NC school rebate

Step 7: Review and Submit your Invoice.:

Step 7 : Review and Submit your Invoice. If you need to make any adjustments to your invoice, click ‘Edit Invoice’. You will return to Step 4. If the invoice looks correct, please click ‘Submit Invoice’. It is required that you submit your final invoice by June 2, 2017. Even though the published deadline for AP coordinators in other states to submit their invoices is June 15, 2017, North Carolina has an earlier deadline of  June 2, 2017 ,   which must be met . If you fail to generate and submit your invoice by  June 2, 2017 , your North Carolina state funding could be revoked and you could be billed later for the costs of the exams. Each low-income exam receives a $31 fee reduction from the College Board, and a $53 credit from North Carolina, making the exams free for these students. Each non-low-income exam receives an $84 credit from North Carolina, making the exams free for these students as well.

Step 8: Print your invoice.:

Step 8: Print your invoice. You must print and mail the "Program Copy" of your invoice with any payment due to the AP Program by June 2, 2017 . To print your invoice, click the "Print Invoice" button on this page. Payment should be made payable to "AP Exams" and mailed with your invoice to: AP Program P.O. Box 6671 Princeton, N.J. 08541-6671 This address will be listed on the printed copy of the invoice. Please note that an additional “School Copy” for you to retain for your records will also print out. It is not necessary to mail a copy of the invoice to the North Carolina Department of Public Instruction, so no “State Copy” of the invoice will print out.

Step 9: Send the “Program Copy” of the Invoice to the AP Program with any payment due:

Step 9: Send the “Program Copy” of the Invoice to the AP Program with any payment due Please note that even though the published deadline for schools in other states is June 15, North Carolina has an earlier deadline of June 2 that must be met

Step 10: Retain the School Copy for your records:

Step 10: Retain the School Copy for your records

Questions?:

College Board customer service will be instructed on this process specific for NC - call 877-274-6474 for assistance. Thank you for all the work you do to support your school's AP program. Questions? 16

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