file transfer and management

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File Transfer and Management:

File Transfer and Management Learn to: transfer, manage, back-up and upload your digital media files.

Getting Your Photos or Video Out of Your Camera:

Getting Your Photos or Video Out of Your Camera All files (pictures/video you take with your digital camera is stored on your memory card inserted into the camera.

Print, upload, or manage files on your hard drive through transfer:

Print, upload, or manage files on your hard drive through transfer Transfer files from your memory card by connecting your camera to your computer via a USB cable designed for connecting your camera to a USB port on a desktop, laptop or other device. USB cable Transfer files from your memory card by popping your memory card out of your camera, inserting it into your card reader and connecting your card reader to your computer via the USB port.

Sync Up Your Camera to Your Computer:

Sync Up Your Camera to Your Computer Digital cameras come with software ready to be installed to your PC. Generally, the software offers different installation options based on your operating system version and platform. Once installed, this software should ‘auto-load’ as it syncs up when you connect the camera to the computer via the USB cable. Sample software install image

Transferring Files From Card Reader to Computer:

Transferring Files From Card Reader to Computer Insert your memory card into the correct slot on the card reader and connect the card reader to the computer via USB. It will be recognized as an external drive on your computer.

Opening Files from Card Reader:

Opening Files from Card Reader The computer should instantly find the drive to which the card reader is attached and give you an option to view photos. 1. If the drive is not displayed automatically, navigate to “My Computer” 2. Locate the name of the card reader’s external drive 3. Double-click to view folders stored in memory card 4. Folders can either be transferred from your memory card and cleared off your card or copied to your PC

Slide 7:

Mini-Tutorial – After connecting your external device (camera or card reader) opening, selecting and copying or transferring files onto your computer.

To Copy Files from Camera’s Memory Card or Transfer Files from Card?:

To Copy Files from Camera’s Memory Card or Transfer Files from Card? What is the difference? Copying Files. Copying files from one location to another (a folder that resides on the camera’s memory card to a folder that resides on the computer’s hard drive, for example) does not delete/clear the files off the memory stick, which can fill quickly depending on the size of the memory card and free space available. Transferring Files. A direct transfer of files without a backup copy on your memory card moves files from one storage location (memory card) to another. It is always a good idea to clear your memory card, but save to both your hard drive and ideally a back-up such as online storage or flash stick in case anything happens to your hard drive.

Transfering Files:

Transfering Files Transfering Files Is Either a 2-Part or Multipart Process. You can: Transfer files to your PC and then to an external storage device. Transferring Files. Files can move from one location to another, as they would in hard copy from one file cabinet to another. Think of it as taking files and folders out of one file cabinet and putting it into another. This can include: memory card to USB or memory card to computer or computer to USB. Please review video demo for file transfer from camera to hard drive folder on WinXP Home O.S.

Video Demo:

Video Demo This video demo is designed to show users how to transfer files from a camera to a folder ( MyPictures ) on the hard drive. You can transfer your photos to any folder you wish and name the folder any name that will help you best find the images contained within. This demo was done on a Windows XP Home operating system, but basic principles apply across platforms.

Organizing Files: Creating Folders:

Organizing Files: Creating Folders File Organization. File and folder labeling, just like we do with our file cabinets in our work or home offices helps us to locate images. We can create and name new file folders the same way whether we can creating them on our hard drive, our flash stick, our external hard drive or on a CD/DVD ROM. To create a new folder: Right click anywhere in your desktop You will see a menu appear Select New After you select the option for “New” A submenu will appear (Select Folder)

Organizing Files: Renaming Folders:

Organizing Files: Renaming Folders File Organization: Renaming Folders. Once you create your folder, you will need to remember where the folder resides. If it is on your computer, does it reside on the Desktop or, inside of another folder, such as the MyDocuments folder that Microsoft has created for you as a default folder to help you begin to organize your files. To rename a file folder: Right click anywhere in your folder You will see a menu appear Select Rename After you select the option for “Rename” The folder name with turn blue (as indicated) Type a new name for the folder

I’ve Created and Named My Folder…Now What?:

I’ve Created and Named My Folder…Now What? Saving Files? How Do You Put Them Where They Should Go? Anatomy of a File Path: The F:\ indicates the drive location (generally a flash stick or other external storage drive) The \ foto’s \ path indicates the name of the folder the file resides in 100MSDCF is the file name that resides in the file folder ( foto’s ) that is located on the F:\ drive (flash stick, for example)

Why do I need to name all my files and folders anyway?:

Why do I need to name all my files and folders anyway? To find your files. Imagine… You have a file cabinet bursting with folders and papers. You know you have all your files dating back to your kindergarten years in there (if you’re like me—a saver). But you don’t know where to find them. The files are not all in folders and worse yet, the folders are not organized or labeled. Tax returns from 1997 are filed with plans for your daughter’s wedding. Both are needed and neither can be found.

File Structure:

File Structure Hierarchy Think back to high school (or even elementary school to the Classification of Organisms). King Philip Came Over for Good Seafood Kingdom Phylum Class Order Family Genus Species

File Structure Part II:

File Structure Part II Hierarchy Files, like organisms, are classified (managed, rather) in a hierarchical format Drive (c:\ internal hard drive); (d:\ cd-rom external drive); (e:\ or f:\ USB flash stick external drive) Directory folder (c:\MyDocuments) Subdirectory folder (folder within a folder) (c:\MyDocuments\photos) Individual files such as photos, letters, etc (c:\MyDocuments\photos\FrontPorchHotel.jpg)

Why Do I Care About the Hierarchical Format?:

Why Do I Care About the Hierarchical Format? Because… Not only does understanding the computer file management structure help you to find files from your external storage devices like flash sticks and CD-ROMs as well as on your computer, it also helps you to upload files, download files, and transfer files. Let’s practice…

Transferring Files from Your Camera:

Transferring Files from Your Camera Review: Connect your camera to the computer via USB or your card to the card reader, which is connected to the computer via USB. Double-click on MyComputer and browse the correct DRIVE in which the IMAGE FOLDERS reside on your camera. COPY or TRANSFER your images from your memory card to a FOLDER on a DRIVE (c:\ hard drive, e:\ flash stick) Within the DRIVE, you should have created a new folder (labeled as we had learn earlier in this training.

Find Those Files:

Find Those Files You may be wondering “how does Jill organize her files?” Not as well as I should admittedly. But here’s a peek into my Website photo collection You’ve successfully copied or transferred folders that contain files from your memory stick (also a drive) to another drive (your hard drive, a flash stick, etc). Where are those files? We know where they are because we labeled the folder we copied or transferred them into and took note of the drive location. As difficult as it is to maybe see, the file path is: C:\documents and settings\ MyDocuments \Jill’s Work\ WebsitePhotos Think back to the hierarchy – we have the drive (c:\) the main folder (Documents and Settings) and then a bunch of subfolders before we get to file. Your structure can contain a drive/folder/file

Now We Can Upload Our Files to Email:

Now We Can Upload Our Files to Email Uploading Is Easy When You Know Where Your Files Are Located A common question asked at this Reference Desk is: How do I send an attachment? Whether you are uploading or sending a file from your internal or external storage drive to a Web site or an e-mail account, you still need to browse your drives and find your files you wish to send. Using email: 1. Compose a new e-mail message in your web-based mail account 2. Look for the paperclip icon indicating attachment or “Attach” button

Sample in Yahoo! Mail:

Sample in Yahoo! Mail Once the “Attach” icon is clicked you will need to browse your drives to find the file(s) you wish to attach. Since we organized our files, we should know exactly where to find them.

Browse Your Drives for the Right File:

Browse Your Drives for the Right File You will be asked to locate the drive ( harddrive , flash drive, etc) and then the folders contained within to find the file you wish to upload. When you find the file, click once and select Open.

How Do I Know It Attached?:

How Do I Know It Attached? Look for your file embedded in your mail message. You can insert more than one photo into a mail message by duplicating the process for attaching files.

Things to Know…:

Things to Know… How do I know my file sizes? Right click on any of your image files 2. Left click on Properties (This image is 66.8 KB) How do I know the file types? If you are asked to send only certain file types or need to know what types of files you have on your drive, look at the properties box Type of File: The above indicated a JPG file.

How Do I View Thumbnails of My Images?:

How Do I View Thumbnails of My Images? What are image thumbnails? Definition. Small versions of the large images so you can see what photos are in your folders (in your flash stick, hard drive, CD-ROM, etc) How do I view these thumbnails? Think back to the hierarchy. You need to know where your files are located (which drive, which folder, to access your files) Once in the correct folder, navigate to VIEW on the file menu and select THUMBNAILS

This slideshow was organized by::

This slideshow was organized by: The Tappan Free Library located at 93 Main Street in the historic hamlet of Tappan, NY. You can reach us on the Web at www.taplib.org Other ways to reach us: Phone: 845-359-3877 E-mail: tapl@rcls.org IM: asktappan Text: Text 265010 to asktappan (standard messaging rates may apply) Librarians @ Your Service: Jill Gross, Marygrace Luderitz , Denise Starr

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