Presentation Transcript
Moving from paper records to electronic records :Moving from paper records to electronic records John G. Surak, PhD
Surak and Associates
Clemson, SC, USA
Electronic records – lack of successes :Electronic records – lack of successes Electronic systems are complex
Lack of an “owner” of the system
Insufficient training
The electronic system does not look like the paper system
Advantages of electronic records :Advantages of electronic records Improvement in data accuracy
Easy to analyze data
Reduction of operational costs
Electronic HACCP Implementation :Electronic HACCP Implementation Time Line Electronic system Implementation activities Paper system Go live Stop paper Preliminary Activities Validation Transition period
Preliminary activities :Preliminary activities Determine the extent of the electronic HACCP system
CCPs
CCPs and prerequisite programs
Develop an implementation plan
Time line and measurable objectives
Metrics for success - personnel competencies and data accuracy
Evaluation of the current documentation system
Are there any issues or glitches?
How are the data handled?
Is everything recorded?
Are appropriate actions taken in response to violation of CCP?
Make the necessary improvements to the paper system
Preliminary activities :Preliminary activities Development of the electronic HACCP forms
Review the eHACCP forms with management and individuals assigned to collect and use the eHACCP data
Install the electronic system
Initial training and ensuring that employees are competent in using the system
Transition phase :Transition phase Go live
Correct any data collection issues
Collect data for validation
Validation :Validation Validate performance measures with appropriate statistical analysis
Personnel
Data accuracy
Prepare the validation report for regulatory authorities and/or third party auditors
Eliminate the use of paper data collection
Celebrate!
Successful transition :Successful transition Use project management techniques
Use the KISS principle
Keep It Sweet and Simple
Know the current process in detail
Eliminate any current issues before starting the transition
Successful transition :Successful transition Ensure employees have the proper competencies in using the electronic system before going live
Ensure there is a plan to retrain current employees and train new employees
Review successes and failures of the implementation process
Slide 11:John G. Surak, PhD
jgsurak@yahoo.com
864-506-2190 Thank you