Tips for Effective Invoicing

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Presentation Description

Success of an organization, financially, is largely dependent on how well the invoicing process is handled. Consistency in realizing revenue can be achieved by having an efficient and accurate invoicing system. This presentation puts forward the tips for effective invoicing for businesses. Invensis Technologies provides a wide range of Sales Invoice and Purchase Order Data Entry Outsourcing Services to help you streamline your organization’s finance processes. Your finance team will be equipped with all the tools necessary to organize information such as printed, handwritten and typewritten invoices in a professional manner by partnering with Invensis Technologies. (http://www.invensis.net). Invensis Technologies is an ISO certified and an expert Back Office BPO Services Company that provides customized Invoice / Purchase Order Data Processing Services for scanned invoice/purchase order, structured and unstructured documents, faxes, images, email attachments, data capture, indexing/extraction, data input into CMS database applications and many more for different business requirements. For more details please visit: http://www.invensis.net/data-entry/outsource-invoice-purchase-order-data-entry-services.php To find out more about our services and benefits of partnering with us, please contact us at sales{at}invensis{dot}net or you can call us from US +1(302)-261-9036 ; UK +44 203 411 0183 ; AUS +61 3 8820 5183 ; IND +91 80 41155233

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Presentation Transcript

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Any business establishment, big or small, has to ensure timely payments for prompt delivery of its product or service.

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The success of an organization is largely dependent upon how they streamline invoicing.

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An efficient and accurate invoicing system can accelerate customer payments and consequently streamline revenue realization for businesses.

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The following tips will help make invoicing process seamless…

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1 . Keep Accurate Records

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Time management platforms must be used to track business activities and correlate with invoice data to maintain accuracy.

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2 . Prompt Dispatch of Invoice

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Invoice should be generated by the organization as soon as a product or service is delivered.

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3 . Clean and Consistent Format

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Invoices must be simple to understand with important details clearly highlighted.

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4 . Relevant Information

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A good invoice should include all pertinent information, such as: Description of product or service Order number Total amount Summary of the total payment Due date Payment options Details of any discounts Outstanding payment details Delivery charges if any Late payment charges Details of the GST amount Contact number for any queries

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5 . Billing Schedule

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Billing recurring invoices on the same day every month can reduce the chances of invoices being overlooked.

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6 . Communicate Policies

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Both buyer and seller must be aware of the terms and conditions of the deal to prevent unnecessary confusions and disputes.

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7 . Client Knowledge

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Knowledge about client’s billing preference and payment mode can be helpful in avoiding future disputes and increases chances of being paid on time.

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8 . Employ Digital Invoices

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Digital invoices as well as printed ones are efficient methods of ensuring accurate billing records.

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9 . Timely Reminders

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Reminders of payment deadlines are always appreciated as it ensures timely payment.

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10 . Multiple Payment Options

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Details regarding multiple payment options to clients should be mentioned in the invoice.

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11 . Human Touch

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A ‘Thank You’ note or a call to the accounts department before sending invoice can help in faster payments.

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12 . Charge Interest for Late Payments

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Send paper and digital mail reminding late payments which details amount due, interest rate and tracking number.

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13 . Invoice Tracking

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Proper updating of tax and financial payments requires a foolproof system for tracking invoices.

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14 . Good Software

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Efficient invoicing software must be used to create professional invoices containing all information.

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15 . Effective Use of Blank Space

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Blank spaces on invoices can be leveraged for advertisements, updates or to communicate any offers to customers.

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16 . Consider Outsourcing

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Outsourcing invoice data entry to a professional can ensure accuracy in task completion within the specified turnaround time.

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Organizations can collect payments in a timely manner by establishing an efficient and effective invoicing process.

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Organizations will not only improve business but also increase their professional reputation.

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Invensis provides seamless sales invoice and purchase order data entry outsourcing services for different business requirements

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Invensis P rovides I nvoice / Purchase O rder D ata E ntry S ervices for: Scanned Invoices / Purchase Orders Structured and Unstructured Documents Email Attachments Faxes Images Web Forms Credit and Debit Memos Data Capture, Indexing / Extraction, Validation and Archiving And Many More....

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Invensis is an ISO 9001 and 27001 certified company and has served 200+ clients around the world .

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To find out more about the services offered and benefits of partnering with Invensis, please contact us at sales@invensis.net

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