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STAFFING 12/16/2012 1

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12/16/2012 2


Introduction The managerial function of staffing involves manning the organization structure through proper and effective selection, appraisal and development of the personnel to fill the roles assigned to the employers/workforce. 12/16/2012 3

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"Staffing means filling and keeping filled, positions in the organisation structure." Harold Koontz 12/16/2012 4

Nature of Staffing:

Nature of Staffing Staffing is an important managerial function. Staffing is a pervasive activity. Staffing is a continuous activity. The basis of staffing function is efficient management of personnel. Staffing helps in placing right men at the right job . Staffing is performed by all managers . 12/16/2012 5

Factors Affecting Staffing :

Factors Affecting Staffing Internal Factors External Factors 12/16/2012 6

Systems Approach:

Systems Approach Internal environment External environment Managerial requirement Plan 12/16/2012 7

Staffing Process:

Staffing Process Manpower Recruitment Selection Orientation and Placement Training and Development Remuneration Performance Evaluation Promotion and transfer 12/16/2012 8

Manpower Planning:

Manpower Planning Manpower Planning which is also called as Human Resource Planning consists of putting right number of people, right kind of people at the right place, right time, doing the right things for which they are suited for the achievement of goals of the organization 12/16/2012 9

Steps in Manpower Planning:

Steps in Manpower Planning Analysing the current manpower Type of organization Number of departments Number and quantity of such departments Employees in these work units Making future manpower forecasts- Expert Forecasts Trend Analysis Work Load Analysis Work Force Analysis Developing employment programmes Design training programmes 12/16/2012 10

Importance of Manpower Planning:

Importance of Manpower Planning Key to managerial functions Efficient Motivation Better human relations Higher productivity 12/16/2012 11

Obstacles in Manpower Planning:

Obstacles in Manpower Planning Under Utilization of Manpower Degree of Absenteeism Lack of Education and Skilled Labour Manpower Control and Review Productivity = Output / Input . Employee Productivity = Total Production / Total no. of employees 12/16/2012 12

Types of Recruitment:

Types of Recruitment Internal Recruitment- is a recruitment which takes place within the concern or organization. Internal sources of recruitment are readily available to an organization. a)Transfers b)Promotions c)Re-employment of ex-employees 12/16/2012 13


C ontinued.. 2. External Recruitment- External sources of recruitment have to be solicited from outside the organization. But it involves lot of time and money. a)Employment at factory level b)Advertisement c)Employment exchanges d) Employment agencies e)Educational Institutions f)Recommendations g)Labor contractors 12/16/2012 14

Employee Selection Process:

Employee Selection Process Employee Selection is the process of putting right men on right job. It is a procedure of matching organizational requirements with the skills and qualifications of people. 12/16/2012 15

Different Process:

Different Process Tests Assessment Centers Interviews 12/16/2012 16


Interviews Every manager hired or promoted by a company is interviewed by one or more people. Techniques used to improve the interviewing process- -Interviewer-What to look for? -Should be prepared to ask the right questions -Conducting multiple interviews -Just one aspect of selection 12/16/2012 17


Tests Primary aim of testing is to obtain data about applicants that help predict their probable success as managers. Some of the commonly used tests- Intelligence tests Proficiency and aptitude tests Vocational tests Personality tests 12/16/2012 18

Assessment Centers:

Assessment Centers A technique for selecting and promoting managers. The usual center approach is to have candidates take part in a series of exercises. During this period, they are observed and assessed by psychologists or experienced managers. A typical assessment center- a)Various psychological tests b)Management games c) “In-basket” exercises 12/16/2012 19

Difference between Recruitment and Selection:

Difference between Recruitment and Selection Recruitment Selection 12/16/2012 20


Placement Once the candidates are selected for the required job, they have to be fitted as per the qualifications. Placement is said to be the process of fitting the selected person at the right job or place, i.e. fitting square pegs in square holes and round pegs in round holes . Once he is fitted into the job, he is given the activities he has to perform and also told about his duties. 12/16/2012 21


Orientation During Orientation employees are made aware about the mission and vision of the organization Generally the information given during the orientation programme includes- Employee’s layout Type of organizational structure Departmental goals Organizational layout General rules and regulations Standing Orders Grievance system or procedure 12/16/2012 22

Training of Employees:

Training of Employees Training of employees takes place after orientation takes place. Training is the process of enhancing the skills, capabilities and knowledge of employees for doing a particular job. Training process moulds the thinking of employees and leads to quality performance of employees. It is continuous and never ending in nature. 12/16/2012 23

Importance of Training:

Importance of Training Training is crucial for organizational development and success. It is fruitful to both employers and employees of an organization. An employee will become more efficient and productive if he is trained well. It also- Improves morale of employees Less supervision Chances of promotion Increased productivity 12/16/2012 24

Employee Remuneration:

Employee Remuneration Employee Remuneration refers to the reward or compensation given to the employees for their work performances. Remuneration provides basic attraction to a employee to perform job efficiently and effectively . There are mainly two types of Employee Remuneration Time Rate Method Piece Rate Method 12/16/2012 25

Any Questions?:

Any Questions? 12/16/2012 26

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12/16/2012 27

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