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Premium member Presentation Transcript Business writing: Business writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comoutline: outline Objectives Writing Skills Developing Written Documents The Writing Process in Action Improving your Writing Skills Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comObjectives: Objectives Appreciate the importance of writing skills and develop a writing style that is appropriate to your readers, your reasons for writing, and your message. Describe the process of pre-writing and explain how to assess and respond to the expectations, interests, and needs of your readers. Identify the key steps in developing a written document. Describe how business writing has changed as a direct result of technology. Identify your strengths and weaknesses as a writer. Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Skills: Writing Skills The importance of Learning to Write Businesses need people who can draft everything from briefs, interoffice memos, to prospectus documents The kind of business a firm is in will determine its need for high quality writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Skills: Writing Skills Fundamental Competencies Demonstrates integrity Understands the process of communication Critically evaluates communication Adapts to various communication situations Adapts to various receivers Uses support material effectively Motivates an audience Uses reason and logic effectively Communicates with minimal distractions Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents The most obvious advantages of speaking are: Immediate feedback: scan faces Speaker control: adjust pacing and phrasing Less work for the audience Some disadvantages to speaking are: The spoken word is ephemeral: fleeting Spoken communication is linear Spoken messages can be expensive Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents The most obvious advantages of Writing are: A permanent record: retained and checked Documents transcend time and distance Precise control of use of language Easy and inexpensive to make multiple copies Dissemination is rapid, easy, reliable: overnight delivery faxes e-mail Reader flexibility: the reader can browse, check, stop, or continue A range of verbal expression: writing forces clarification of the subject 4 Fixes responsibility for authorship Ensures uniformity in instructions, procedures, and other messages Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Getting Organized Two questions: What to say? How to say it? Your targeted audience will determine: word selection style tone sentence length pattern of organization expression Writing is a process that involve separate, clearly identifiable steps: how to make an outline when to start writing when to stop writing when to keep going how to choose your words how to review your first draft Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Creating the Draft Start Writing : different documents require different approaches When to Stop : Correct grammar and spelling later When to Keep Going : write as much as you can Choosing Your Words : make it a little bit more spoken Reviewing Your First Draft : don’t rush a business document into print A Word About Paragraphs : Start a new subject - begin a new paragraph A Word About Tone : the writer’s attitude Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Editing, Revising, and Creating the Second Draft Read First for Meaning and Flow : Does it make sense? Is anything missing? What to exclude? Read for Detail : Grammar? Spelling? Punctuation? Revise Your Sentences : Main point? Strong verbs? Improper Language? Revise Your Paragraphs : One main point per paragraph? Brief? Coherent? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Technology & Writing Research : CD-ROMs, electronic data bases, networks Composition : Word processors Style : E-mail tends to be more like spoken communication Editing : Files are easily changed or updated Collaboration : Assistance and review from others Document Design : Graphics and design packages now include more options Speed : Edit - don’t rush publication Security : Know who has access to your files Portability : Upload, download anywhere Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Producing the Final Draft For most document, one revision may not be enough. Consider a third or fourth draft if the document will be seen by a large number of important people Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Reviewing your Final Draft A few questions before printing . . . Is the main point up front or near the front? Are the language and reading level appropriate for my readers? Is my information correct? How can I be sure? Is the format appropriate? Does the document look inviting to a reader? Have I included everything my reader needs in order to understand this subject? Is there more here than my readers expect? Have I overlooked, baffled, angered, or disappointed them? Have I fulfilled my promises and obligations to my readers? Has someone else proofread this document carefully? Does this document meet the highest business and professional standards? Is this the best I can do? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe Writing Process in Action: The Writing Process in Action First draft : listed all relevant issues related to the problem Second draft : reorganized by moving the main point The first revision : eliminated basic errors in spelling, punctuation, sentence construction, and paragraph design The final version : introduced bulleted points to help organize and display supporting evidence Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comImproving Your Writing Skills: Improving Your Writing Skills Improving your Strengths & Weaknesses Read the criticisms of your writing. Keep a list of errors you most commonly make Make an effort to improve Begin to Know Yourself Take the time to know yourself and writing will not be as daunting as you had once thought Better writing requires determination, hard work, and assistance. Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe end : The end Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.com You do not have the permission to view this presentation. In order to view it, please contact the author of the presentation.
Business Writing Skills imprintcenter Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: Embed: Flash iPad Dynamic Copy Does not support media & animations Automatically changes to Flash or non-Flash embed WordPress Embed Customize Embed URL: Copy Thumbnail: Copy The presentation is successfully added In Your Favorites. Views: 1507 Category: Education License: All Rights Reserved Like it (0) Dislike it (0) Added: April 02, 2011 This Presentation is Public Favorites: 3 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript Business writing: Business writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comoutline: outline Objectives Writing Skills Developing Written Documents The Writing Process in Action Improving your Writing Skills Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comObjectives: Objectives Appreciate the importance of writing skills and develop a writing style that is appropriate to your readers, your reasons for writing, and your message. Describe the process of pre-writing and explain how to assess and respond to the expectations, interests, and needs of your readers. Identify the key steps in developing a written document. Describe how business writing has changed as a direct result of technology. Identify your strengths and weaknesses as a writer. Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Skills: Writing Skills The importance of Learning to Write Businesses need people who can draft everything from briefs, interoffice memos, to prospectus documents The kind of business a firm is in will determine its need for high quality writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Skills: Writing Skills Fundamental Competencies Demonstrates integrity Understands the process of communication Critically evaluates communication Adapts to various communication situations Adapts to various receivers Uses support material effectively Motivates an audience Uses reason and logic effectively Communicates with minimal distractions Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents The most obvious advantages of speaking are: Immediate feedback: scan faces Speaker control: adjust pacing and phrasing Less work for the audience Some disadvantages to speaking are: The spoken word is ephemeral: fleeting Spoken communication is linear Spoken messages can be expensive Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents The most obvious advantages of Writing are: A permanent record: retained and checked Documents transcend time and distance Precise control of use of language Easy and inexpensive to make multiple copies Dissemination is rapid, easy, reliable: overnight delivery faxes e-mail Reader flexibility: the reader can browse, check, stop, or continue A range of verbal expression: writing forces clarification of the subject 4 Fixes responsibility for authorship Ensures uniformity in instructions, procedures, and other messages Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Getting Organized Two questions: What to say? How to say it? Your targeted audience will determine: word selection style tone sentence length pattern of organization expression Writing is a process that involve separate, clearly identifiable steps: how to make an outline when to start writing when to stop writing when to keep going how to choose your words how to review your first draft Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Creating the Draft Start Writing : different documents require different approaches When to Stop : Correct grammar and spelling later When to Keep Going : write as much as you can Choosing Your Words : make it a little bit more spoken Reviewing Your First Draft : don’t rush a business document into print A Word About Paragraphs : Start a new subject - begin a new paragraph A Word About Tone : the writer’s attitude Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Editing, Revising, and Creating the Second Draft Read First for Meaning and Flow : Does it make sense? Is anything missing? What to exclude? Read for Detail : Grammar? Spelling? Punctuation? Revise Your Sentences : Main point? Strong verbs? Improper Language? Revise Your Paragraphs : One main point per paragraph? Brief? Coherent? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Technology & Writing Research : CD-ROMs, electronic data bases, networks Composition : Word processors Style : E-mail tends to be more like spoken communication Editing : Files are easily changed or updated Collaboration : Assistance and review from others Document Design : Graphics and design packages now include more options Speed : Edit - don’t rush publication Security : Know who has access to your files Portability : Upload, download anywhere Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Producing the Final Draft For most document, one revision may not be enough. Consider a third or fourth draft if the document will be seen by a large number of important people Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comDeveloping Written Documents: Developing Written Documents Reviewing your Final Draft A few questions before printing . . . Is the main point up front or near the front? Are the language and reading level appropriate for my readers? Is my information correct? How can I be sure? Is the format appropriate? Does the document look inviting to a reader? Have I included everything my reader needs in order to understand this subject? Is there more here than my readers expect? Have I overlooked, baffled, angered, or disappointed them? Have I fulfilled my promises and obligations to my readers? Has someone else proofread this document carefully? Does this document meet the highest business and professional standards? Is this the best I can do? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe Writing Process in Action: The Writing Process in Action First draft : listed all relevant issues related to the problem Second draft : reorganized by moving the main point The first revision : eliminated basic errors in spelling, punctuation, sentence construction, and paragraph design The final version : introduced bulleted points to help organize and display supporting evidence Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comImproving Your Writing Skills: Improving Your Writing Skills Improving your Strengths & Weaknesses Read the criticisms of your writing. Keep a list of errors you most commonly make Make an effort to improve Begin to Know Yourself Take the time to know yourself and writing will not be as daunting as you had once thought Better writing requires determination, hard work, and assistance. Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe end : The end Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.com