logging in or signing up Effective Business Writing imprintcenter Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 454 Category: Education License: All Rights Reserved Like it (1) Dislike it (0) Added: February 15, 2011 This Presentation is Public Favorites: 1 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript Effective Business Writing: Effective Business Writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comOutline: Outline Characteristics of Good Writing The Writing Process Creating Good Documents Effective Sentences Writing Good Paragraphs Business Documents Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEssential Business Writing Skills: Essential Business Writing Skills Writing is an integral part of all business operations One of the most valuable skills in the workplace Strongly determines how others will evaluate you Bad writing undermines effectiveness of the individual and the organization Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comCharacteristics of Good Writing: Characteristics of Good Writing Completeness: all information needed is provided Correctness: relevant and precise information Credibility: support your argument Clarity: reader decides what is vague, confusing, ambiguous Conciseness: get to the point Consideration: anticipate the reader’s reaction Vitality: use the active voice rather than the passive voice Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe Writing Process: The Writing Process Planning: Keep objectives in mind and research the topic Think about the audience Outlining helps organize thoughts Writing: Follow your outline, use your handbook Inspiration is acceptable but must be carefully reviewed Use the interview approach to supplement the outline(who, what, where, when, how) Quality control: Reread your work Be critical of your own work Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comCreating Good Documents: Creating Good Documents Guidelines Choose the right words Ensure balance, variety, and consistency Use short, familial, and simple words Avoid using extra words Always use correct spelling Use appropriate “person” perspective Avoid problem words and phrases Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences: Effective Sentences Correct grammar reduces ambiguity Avoid run-on sentences: use conjunctions properly Ensure correct pronouns are used: be consistent Watch out for mismatched singulars and plurals Avoid unnecessary prepositions Keep tenses consistent Be extra careful with conditional sentences Become a critical reader Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences(cont.): Effective Sentences(cont.) Ensure punctuation is properly used Avoid exclamation marks Do not use quotations marks for emphasis Be consistent with the use of commas in lists Don’t separate two independent clauses with a comma: use a linking word Separate parenthetical comments with commas, parentheses, or dashes Use colons carefully: only after words that stand on their own Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences(cont.): Effective Sentences(cont.) Carefully plan sentence structure Pay attention to the sequence of words Avoid ambiguity when using pronouns Maintain parallelism by following a pattern the reader expects To avoid hidden phrases, lead and conclude your paragraphs with important points Get to the point by removing unnecessary words Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Good Paragraphs: Writing Good Paragraphs Organize the paragraph around a unifying idea Use words, grammar, and punctuation to create coherence Paragraph should follow a progression of thoughts Opening sentence must introduce the unifying idea Conclude the paragraph with a summary sentence Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comBusiness Documents: Business Documents A good business document should always answer the following questions: What is this document about? Why has it come to be? Who wrote it? How is it organized? What is it trying to accomplish What supports the conclusion? What problem or opportunity does it address? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comLetters and Memos: Letters and Memos Orient the reader Stick to the topic Make points quickly with good news Gradually build up to bad news Provide necessary background for your explanation but avoid excessive details Put yourself in the readers position when reviewing Make the document professional looking Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comReport Writing: Report Writing Executive summary: highlight the main ideas and recommendations Introduction: State purpose and scope of report Give relevant background Outline the organization and methods of the report Body (Facts, analysis, conclusions, recommendations): Logical presentation and support of thesis Additional material (appendices, supporting material): Ensure that the additional material is referenced in the body of the report and properly labeled Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe End: The End Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.com You do not have the permission to view this presentation. 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Effective Business Writing imprintcenter Download Post to : URL : Related Presentations : Share Add to Flag Embed Email Send to Blogs and Networks Add to Channel Uploaded from authorPOINT lite Insert YouTube videos in PowerPont slides with aS Desktop Copy embed code: (To copy code, click on the text box) Embed: URL: Thumbnail: WordPress Embed Customize Embed The presentation is successfully added In Your Favorites. Views: 454 Category: Education License: All Rights Reserved Like it (1) Dislike it (0) Added: February 15, 2011 This Presentation is Public Favorites: 1 Presentation Description No description available. Comments Posting comment... Premium member Presentation Transcript Effective Business Writing: Effective Business Writing Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comOutline: Outline Characteristics of Good Writing The Writing Process Creating Good Documents Effective Sentences Writing Good Paragraphs Business Documents Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEssential Business Writing Skills: Essential Business Writing Skills Writing is an integral part of all business operations One of the most valuable skills in the workplace Strongly determines how others will evaluate you Bad writing undermines effectiveness of the individual and the organization Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comCharacteristics of Good Writing: Characteristics of Good Writing Completeness: all information needed is provided Correctness: relevant and precise information Credibility: support your argument Clarity: reader decides what is vague, confusing, ambiguous Conciseness: get to the point Consideration: anticipate the reader’s reaction Vitality: use the active voice rather than the passive voice Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe Writing Process: The Writing Process Planning: Keep objectives in mind and research the topic Think about the audience Outlining helps organize thoughts Writing: Follow your outline, use your handbook Inspiration is acceptable but must be carefully reviewed Use the interview approach to supplement the outline(who, what, where, when, how) Quality control: Reread your work Be critical of your own work Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comCreating Good Documents: Creating Good Documents Guidelines Choose the right words Ensure balance, variety, and consistency Use short, familial, and simple words Avoid using extra words Always use correct spelling Use appropriate “person” perspective Avoid problem words and phrases Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences: Effective Sentences Correct grammar reduces ambiguity Avoid run-on sentences: use conjunctions properly Ensure correct pronouns are used: be consistent Watch out for mismatched singulars and plurals Avoid unnecessary prepositions Keep tenses consistent Be extra careful with conditional sentences Become a critical reader Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences(cont.): Effective Sentences(cont.) Ensure punctuation is properly used Avoid exclamation marks Do not use quotations marks for emphasis Be consistent with the use of commas in lists Don’t separate two independent clauses with a comma: use a linking word Separate parenthetical comments with commas, parentheses, or dashes Use colons carefully: only after words that stand on their own Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comEffective Sentences(cont.): Effective Sentences(cont.) Carefully plan sentence structure Pay attention to the sequence of words Avoid ambiguity when using pronouns Maintain parallelism by following a pattern the reader expects To avoid hidden phrases, lead and conclude your paragraphs with important points Get to the point by removing unnecessary words Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comWriting Good Paragraphs: Writing Good Paragraphs Organize the paragraph around a unifying idea Use words, grammar, and punctuation to create coherence Paragraph should follow a progression of thoughts Opening sentence must introduce the unifying idea Conclude the paragraph with a summary sentence Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comBusiness Documents: Business Documents A good business document should always answer the following questions: What is this document about? Why has it come to be? Who wrote it? How is it organized? What is it trying to accomplish What supports the conclusion? What problem or opportunity does it address? Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comLetters and Memos: Letters and Memos Orient the reader Stick to the topic Make points quickly with good news Gradually build up to bad news Provide necessary background for your explanation but avoid excessive details Put yourself in the readers position when reviewing Make the document professional looking Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comReport Writing: Report Writing Executive summary: highlight the main ideas and recommendations Introduction: State purpose and scope of report Give relevant background Outline the organization and methods of the report Body (Facts, analysis, conclusions, recommendations): Logical presentation and support of thesis Additional material (appendices, supporting material): Ensure that the additional material is referenced in the body of the report and properly labeled Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.comThe End: The End Imprint Training Center 9- Lal Niwas, Sardarpura, Udaipur- 313001 Email: imprintspdp@gmail.com