How to give an Effective Presentation : How to give an Effective Presentation
Outline : Outline Sample Presentation
Meaning
Planning
Designing
Delivering
Use of Visuals
Conclusion
What it Means?? : What it Means?? Few Guidelines that improve the quality of a presentation
Success of Presentation
Depends on – How well the audience understood the content
If Not?? : If Not?? Effectiveness is lost
May not listen & loose interest
May find hard to see/ read
People don’t like to read long sentences
Find hard to follow up
Too much technical or boring
The 4 P’s : The 4 P’s Plan
Prepare
Practice
Present
Where to start? : Where to start? Plan Why?
Who?
Prepare What?
Practice How?
Presentation When?
Where?
Planning : Planning Why?
Reason for presentation
Impact on audience
What action
Who?
Age
Knowledge of subject
Cultural Make up
Size Language
Time available
Prepare : Prepare Research
Books, Webs, articles 1. Must Know
Expertise
Statistics 2. Should Know
Examples
Demonstrations 3. Better to know
Exhibits
Prepare Structure : Prepare Structure Introduction/ Beginning
Body/ Middle
Summary/ End
Structure - Introduction : Structure - Introduction Greet the audience
Start in a Friendly way
Tell them
About the title
Who you are
Why are you here
How experienced you are with the subject
Approximate time
Outline
Structure- Body : Structure- Body Properly Organized
Logical
General Specific
Known Unknown
Accepted Controversial
Cause Effect
Problem Solution
Emphasize more using real life examples
Use Pictures, graphs, tables & animations
Indicate where are you
Structure- Summary : Structure- Summary Tell them what you told them but in brief
Draw Conclusions
Beyond the Presentation?
Any Questions?
References
Thank
Audience
Any other Person
Practice : Practice How?
Reduces Nerves (be natural & relax)
Do not over Practice
Get Familiar with Presentation aids
Judge Timings
Strong Opinions
Clear Points
Logical Flow
Strong ending
Presentation : Presentation Vary Voice
Body Language
Eye Contact
Timing
Speed
Get audience to Talk
Read your audience
Use of visuals : Use of visuals
Use of Visuals : Use of Visuals What are Visuals
Graphs
Chart
Maps
Photos
Drawings
Images models
Video/ film
Objects What Media are used?
Transparencies/ slides
Power point slides
Video projection/ Projector
Handouts
Why use visuals : Why use visuals Focus audience’s attention
Illustrate points that are difficult
Verbalize to reinforce ideas
Visual to involve and motivate audience
To Involve all senses
As logical proof
Save time & avoid putting information on a board
Avoid turning your back to the audience when writing on a board
A Slide to be effective : A Slide to be effective Keep it simple
Be consistent
Minimum surprise
Suitable background & template
1 Idea per slide
Proper blend of
Colors, type of font, size, boldface, italics & animations
Suitable pictures of proper size
Presentation Challenges : Presentation Challenges Questions
Get the question Correctly
Answer with what you had already told
Give necessary reference
If you don’t know the answer tell that
Interruptions
Remember where you stop
Deal with detractors
Nervousness & shy
Few more Tips : Few more Tips If you say I’ll explain later, make sure to explain them
Try to minimize looking backwards
Proper grammar doesn’t matter, if it makes sense
But proper spellings are essential
Show only the key words, not everything
Emphasize specific sections using arrows & proper animations
Conclusion : Conclusion Make it BIG
KISS- Keep it Simple & Short
Make it clear
Be consistent