Brenneco Time Management

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Presentation Transcript

Time Management : 

Time Management Harold Pettigrew Director of Education & Training harold.pettigrew@brennecofp.com 2008c

Learning Objective : 

Learning Objective Discuss the importance of time management, especially in reducing stress on and off the job. Discuss techniques to plan for better use of time.

Before you BeginMake Post-it Reminders : 

Before you BeginMake Post-it Reminders This presentation makes Seven numbered main points. RIGHT NOW, get yourself 7 Post-it size slips of paper. Write one main point on each Post-it. Write the explanation on the back. Post each reminder in a prominent place so you will see it everyday [for the next three weeks]. Your alarm clock, bathroom mirror, fridge, cd player, car dashboard are good places for these reminders.

Time Management : 

Time Management 1 The Present 2 86,400 3 Don’t Stress Out!4 Join the “new” generation. 5 Am I Working My “A’s” Off? 6 Conquer Procrastination 7 Pacing8 Be Realistic in your Expectations

It’s about Managing Behaviors : 

It’s about Managing Behaviors Time management is not about managing time, it is about managing yourself and those around you.

It’s about Managing Behaviors : 

It’s about Managing Behaviors You cannot create more time you need to change your behavior

1. The Present : 

1. The Present

1. The Present : 

Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present 1. The Present

Slide 10: 

Time is a Non Renewable Resource Once it is gone, it is gone. You will never see this moment again.

Key Questions To Ask Yourself : 

Key Questions To Ask Yourself Am I/ my boss happy with the way I currently use my time? Am I really interested and committed to improving my time management skills? What will I achieve if I improve my time management skills?

2. 86,400 : 

2. 86,400

2. Eighty Six Thousand Four Hundred : 

2. Eighty Six Thousand Four Hundred Picture this: Each day your bank deposits $86,400 in your checking account. There’s just one catch. You have to spend it all in one day. You can’t carry over any money to the next day.

What would you do? : 

What would you do? DUH? You’d spend it all, Right?

Slide 15: 

24 hours per day X 60 minutes per hour X 60 seconds per minute = 86,400 Seconds

Every Second Counts : 

Every Second Counts Spend every second in an efficient and productive way If you fail to use the day’s deposits, the loss is yours.

To Realize the Value of: : 

To Realize the Value of: ONE YEAR, ask a student who failed a grade. ONE MONTH, ask a mother who gave birth to a premature baby. ONE WEEK, ask the editor of a weekly newspaper. ONE DAY, ask a daily wage laborer with kids to feed. ONE HOUR, ask the lovers who are waiting to meet. ONE MINUTE, ask a person who missed the train. ONE SECOND, ask a person who just avoided an accident. ONE MILLISECOND, ask the person who won a silver medal in the Olympics.

3. Don’t stress out! : 

3. Don’t stress out!

Time Management = Stress Management : 

Time Management = Stress Management Stress is a person’s nonspecific bodily reactions to demands and conditions that he/she encounters. Physical symptoms Effects on work

External v Internal Stressors : 

External v Internal Stressors External: defined as outside the person (e.g., job pressure, family problems, financial problems, environmental conditions). Internal: put on self (e.g., competitiveness, machismo, aggressiveness)

4. Join the “new” generation. : 

4. Join the “new” generation.

4. Join the new generation. : 

4. Join the new generation. Four generations of time management: Notes and checklists. Calendars and appointment books. Current time management. Manage ourselves, not “time management”.

Notes and checklists : 

Notes and checklists Effort is made to give some semblance of recognition and inclusiveness to the many demands placed on our time and energy.

Calendars and appointment books : 

Calendars and appointment books Reflects and attempt to look ahead Schedule events and activities in the future

Current time management : 

Current time management Adds to preceding generations the importance of clarifying values Compares the relative worth of activities based on their relationship with those values Focuses on setting goals: long term, intermediate, and short term Includes the concept of daily planning

Manage ourselves not time management : 

Manage ourselves not time management Efficient scheduling has begun to feel counterproductive, restrictive Rather than focus on things and time, the 4th generation focuses on preserving and enhancing relationships and on accomplishing results.

5. Am I Working My “A’s” Off? : 

5. Am I Working My “A’s” Off?

5. Am I Working My “A’s” Off? : 

5. Am I Working My “A’s” Off? Economist Vilfredo Pareto identified the 80/20 Rule. Suggests that many people, because they fail to set priorities, spend most of their time on minor, unimportant tasks. In any list of tasks, 80% of the importance lies in 20% of the list.

ABC Priority System : 

ABC Priority System Develop a list of all the things you have to do and prioritize them. A. Tasks that need to be done immediately. B. Tasks that need to be done relatively soon. C. Tasks with no current urgency.

Is it urgent or important? : 

Is it urgent or important? Important Urgent

Is it urgent or important? : 

Is it urgent or important? Important Urgent

6. Conquer Procrastination : 

6. Conquer Procrastination

Hit the Bull’s Eye : 

Achievable Realistic Time-based Hit the Bull’s Eye Specific Measurable

Prioritize : 

Prioritize Do Delegate Delay Delete

Prioritize : 

Prioritize Address the urgent Accomplish what you can early Attach deadlines to things you delay

Organize : 

Organize

Learn when to say “NO” : 

37 Learn when to say “NO” You can’t do everything Don’t undertake things you can’t complete Remain consistent to your goals

7. Be Realistic in your Expectations : 

7. Be Realistic in your Expectations

7. Be Realistic : 

7. Be Realistic Examine your schedule. Be realistic about what you can accomplish. Don’t try to juggle too many things. Don’t set yourself up for failure.

1 The Present 2 86,400 3 don’t stress out!4 Join the new generation.5 Am I Working My “A’s” Off? 6 Conquer Procrastination 7 Be Realistic in your expectations : 

1 The Present 2 86,400 3 don’t stress out!4 Join the new generation.5 Am I Working My “A’s” Off? 6 Conquer Procrastination 7 Be Realistic in your expectations Here are the 7 Main Points you have written to remind you how to Manage Your Time

Don’t Forget : 

Don’t Forget An important part of making these strategies work is the daily reminder. Take the time to place each of these seven Post-its in conspicuous places such as your alarm clock, refrigerator, television, and bathroom mirror to serve as a constant reminder.

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