IT Project Control

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Hongsu Jeon HAP-360-DL2 Spring 2017 Teach One Assignment This presentation was prepared as part of the HAP 360 course on Information Systems in Health Care Management taught by Sanja Avramovic, Ph.D. at George Mason University Department of Health Administration and Policy.


Presentation Transcript

IT Project Control:

IT Project Control Hongsu Jeon Professor. Avramovic HAP-360-DL2 SPRING 2017

What is the purpose of Project Control?:

What is the purpose of Project Control? The purpose of the project control is to monitor progress and correct actions as necessary. Project Control monitor the progress, address issues, and assess risks factors. Ultimately the goal of the project control is to improve on the future control models and to make sure what is expected.

The introduction on the Project Control:

The introduction on the Project Control - Project Controls Project Control is the process of data collecting. A nalytical process is implemented to make prediction. Ultimately to understand the influences on time and costs by project control. The project control program is to assist efficient management and helping with the effective decision making.

Why do the Project Control fail?:

Why do the Project Control fail? Since health care organizations and departments can be very complicated, it is very complex. Therefore project controls can be disappointed process for numerous following reasons. - Lack of communication/poor communication - Not meeting the customer/ patients needs and their satisfaction. - Drifting and De-tour of the organizations priorities and goals.

Now we are going to start with inserting the Data. :

Now we are going to start with inserting the Data.

Step: 1 :

Step: 1 - We will begin by inserting the data information on the Excel spread sheet. - Copy and Paste the data information to the excel spread sheet. ( Here is the sample picture format.) Activity Description of Activity Immediate Precedence Planned Duration Complete Duration Planned Expenditure A Obtain lists of Patients 2 Weeks 4 Weeks $1,000 B Sample patients A 1 Weeks 2 Weeks $500 C Print Survey tool 3 Weeks 3 Weeks $13,000 D Mail Survey tool B,C 4 Weeks $2,000 E Collect early responses D 1 Weeks $3,000 F Collect late responses E 3 Weeks $9,000 G Analyze data E 2 Weeks $2,000 H Report findings F,G 1 Weeks $1,000

Step: 2:

Step: 2 For this step, we are going to find the critical path. The Critical path is when the completed duration is much longer than the planned anticipated duration. Highlighted blue are planned duration and Complete duration.

Step: 3 :

Step: 3 For this step, we are going to calculate the rate of performance level. The rate of performance is calculated by this way ( calculate the actual work and then divide by planned work). We have to choose from the critical path in order to make calculations. The sample patients A&B (spread sheet/Activity) is highlighted in colour purple.

Step: 4:

Step: 4 For this step, we are going to calculate the planned duration. Planned Duration is the definition of the total number of weeks subtract (minus) the total number of weeks that are not on the critical path. The different weeks of planned duration is differentiated by the colour of red and yellow.

Step: 4 :

Step: 4 Continuing with this step, we have to add up all the weeks for planned duration from A to H. Here is the quick math formula. It is very simple and self explanatory. We would add up all the weeks 2+1+3+4+1+3+2+1= equals 17. ( Very simple!)

Step: 4:

Step: 4 For this step, highlighted in colour Green column is not on the critical paths. For this math formula, it is very simple and clear. The calculation is 3+2= equals 5 weeks. Then the next step would be subtracting 17 weeks minus 5 weeks from the earlier result. The result would come out to be 12 weeks and this result would be the planned duration time.

Step: 5:

Step: 5 For this step, we are going to review the obtaining the estimated project end. Obtaining the estimated project end is a formula that is equivalent to planned duration multiply(times) the rate of performance. For this instants, we would have to implement this planned duration formula. The calculation of the formula is calculated by 12 weeks multiplied(time) by 2 then equals to 24, which is 24 weeks as a final outcome.

Step: 6:

Step: 6 For this step, we are going to obtain the anticipated delay in end of the project. In order to calculate this step, we will do the following steps. For the formula, we would subtract(minus) estimated project end from the planned duration. For the calculation, we would subtract(minus) 12 weeks from 24 weeks then it comes out to be 12 weeks.

Step: 7:

Step: 7 For this step, we are going to look in to the original estimated budget. In order to get the original estimate amount which is $31,500 we have to do the following. We have to add up all the planned expenditure to get the total of $31,500. The current estimate cannot be obtained because we do not have sufficient amount of information. We do not have adequate amount of information on the total sum of funds that has already been exhausted on the project.

Original Estimated Budget :

Original Estimated Budget Highlighted in sky blue is the planned expenditure. By adding up all the numbers will give the results for the original estimates of $31,500.

The Introspection:

The Introspection This is the final summary of this project! Thank you for sticking around with me to this step. Hope this assessment has been helpful for the class. Utilizing the Project Control helps with measurement of the performance level. It gives crucial basis of importance of obtaining and gathering the data collection. Managing expectations gives a clear guidelines and anticipation to health care organization’s team member's and managers on the project control.

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