Microsoft® Office - get up to speed - lesson 1

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Lesson 1 : 

Lesson 1 Get to know the Ribbon

Get to know the Ribbon : 

Get up to speed Get to know the Ribbon When you first open Word 2007, you may be surprised by its new look. Most of the changes are in the Ribbon, the area that spans the top of Word. The Ribbon brings the most popular commands to the forefront, so you don’t have to hunt in various parts of the program for things you do all the time. Why the change? To make your work easier and faster.

Use the Ribbon for common actions : 

Get up to speed Use the Ribbon for common actions The Ribbon offers ease of use and convenience, with all common actions shown in one place. For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab.

What’s on the Ribbon? : 

Get up to speed What’s on the Ribbon? Getting familiar with the three parts of the Ribbon will help you understand how to use it. They are tabs, groups, and commands. Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area. Groups: Each tab has several groups that show related items together. Commands: A command is a button, a menu, or a box where you can enter information.

Dialog Box Launchers in groups : 

Get up to speed Dialog Box Launchers in groups At first glance, you may not see a certain command from a previous version. Fret not. Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher . Click it to see more options related to that group. They’ll appear in a familiar-looking dialog box or task pane that you recognize from a previous version of Word.

Additional tabs appear : 

Get up to speed Additional tabs appear In the new version of Word, certain tabs appear only when you need them. Say you insert a picture and want to do more with it, like crop it or change how text wraps around it. Where are those commands found?

Additional tabs appear : 

Get up to speed Additional tabs appear In the new version of Word, certain tabs appear only when you need them. Select the picture. The Picture Tools appear. Click the Format tab. Additional groups and commands appear for working with pictures, like the Picture Styles group. You don’t need to hunt for them. Instead:

The Mini toolbar : 

Get up to speed The Mini toolbar Some formatting commands are so useful that you want them available no matter what you’re doing. Let’s say you want to quickly format some text, but you’re working on the Page Layout tab. You could click the Home tab to see the formatting options, but there’s a faster way.

The Mini toolbar : 

Get up to speed The Mini toolbar Some formatting commands are so useful that you want them available no matter what you’re doing. Select your text by dragging with your mouse, and then point at the selection. The Mini toolbar will appear in a faded fashion. If you point to the Mini toolbar, it will become solid, and you can click a formatting option on it.

The Quick Access Toolbar : 

Get up to speed The Quick Access Toolbar The Quick Access Toolbar is the small area to the upper left of the Ribbon. The picture show how you can add your favorite other commands to the Quick Access Toolbar so that they’re available no matter which tab you’re on. You can also remove buttons from the Quick Access Toolbar. It contains the things that you use over and over every day: Save, Undo, and Repeat.

Temporarily hide the Ribbon : 

Get up to speed Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find. But sometimes you don’t need to find things. You just want to work on your document, and you’d like more room to do that. In that case, it’s just as easy to hide the Ribbon temporarily as it is to use it.

Temporarily hide the Ribbon : 

Get up to speed Temporarily hide the Ribbon The Ribbon makes everything nicely centralized and easy to find. Double-click the active tab. The groups disappear so that you have more room. To see all the commands again, double-click the active tab again to bring back the groups. Here’s how:

Use the keyboard : 

Get up to speed Use the keyboard Okay, keyboard people, these slides are for you. The Ribbon design comes with new shortcuts. There are shortcuts for every single button on the Ribbon. Shortcuts often require fewer keys. This change brings two big advantages over previous versions of Office programs:

Use the keyboard : 

Get up to speed Use the keyboard The new shortcuts also have a new name: Key Tips. Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear. Press the Key Tip for the command you want. Next: To use Key Tips, start by pressing ALT.

Use the keyboard : 

Get up to speed Shortcuts that start with the CTRL key remain the same as in previous versions of Word. Examples include CTRL+C for copy and CTRL+ALT+1 for Heading 1. You can still use the old ALT+ shortcuts that accessed menus and commands in previous versions of Word. However, because the old menus are not available, you’ll have no screen reminders of what letters to press. So you’ll need to know the key sequence by heart in order to use a shortcut. Use the keyboard What about the old keyboard shortcuts?

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