Mentoring Faculty on Proposal Writing

Mentoring Faculty on Proposal Writing : 

Mentoring Faculty on Proposal Writing A Workshop for Department Chairs ADVANCE at Brown

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Pam O’Neil Associate Provost PI and Director of the ADVANCE Program Introduction

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NSF ADVANCE Institutional Transformation Award Program: Funds academic institutions to develop innovative programs to increase the representation and advancement of women in academic science and engineering careers Introduction Pam O’Neil

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ADVANCE Program at Brown: Supports new initiatives for formal faculty development programs to ensure that all faculty—women and men—have access to the types of resources that cultivate opportunities for success at the highest levels in academia Introduction Pam O’Neil

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Results from the Tenure-Track Job Satisfaction Survey Introduction Pam O’Neil How Helpful Would Female Male You Find: UH SH VH UH SH VH Formal Mentoring 6% 39% 56% 8% 53% 39% Assistance in Obtaining Federally Funded Grants 0% 31% 69% 10% 31% 59% Travel Funds to Present Papers or Conduct Research 0% 11% 89% 10% 23% 68% UH = unhelpful, SH=somewhat helpful, VH=very helpful

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ADVANCE Initiatives: Mentoring Program Normalizing mentoring Development intra-departmental mentoring Research Opportunities Coordinator Full-time altering position working with administrators and faculty Introduction Pam O’Neil

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Career Development Awards: Fund faculty plans to increase their network of collaborators Travel to meet with collaborators Working groups to develop collaborative proposals Bringing in seminar speakers to reduce isolation International collaborations Introduction Pam O’Neil

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Career Development Awards: 2007 Winners Carthene Bazemore-Walker, Assistant Professor of Chemistry, $15,000 Jennifer Dworak and Iris Bahar, Assistant and Associate Professors of Engineering, $8,685 Rebecca Page, Assistant Professor of Molecular Biology, Cell Biology & Biochemistry, $12,739 Vesna Mitrovic, Assistant Professor of Physics, $8,800 Sharon Swartz, Associate Professor of Ecology and Evolutionary Biology, $14,968 Zhijin (Jean) Wu, Assistant Professor of Community Health, $8,200 Introduction Pam O’Neil

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Career Development Awards: 2008 Winners Marcy Brink-Danan, Assistant Professor of Anthropology & Judaic Studies, $14,650 Erika Edwards, Assistant Professor of Ecology & Evolution Biology, $11,010 Diane Hoffman-Kim, Associate Professor of Molecular Pharmacology, Physiology, & Biotechnology, $14,995 Kate Lapane, Association Professor of Community Health, $15,000 Carmen Marsit, Assistant Professor of Pathology & Laboratory Medicine, $13,000 Meenakshi Narain, Associate Professor of Physics, $15,000 Ben Raphael, Assistant Professor of Computer Science, $11,453 Kristi Wharton, Associate Professor of Molecular Biology, Cell Biology, & Biochemistry, $14,315 Jessica Whiteside, Assistant Professor of Geological Sciences, $14,500 Introduction Pam O’Neil

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Pam O’Neil Associate Provost and Director of ADVANCE Program Clyde Briant Vice President for Research Anne Windham OVPR Proposal Coordinator Tim Leshan Director of Government Relations & Community Affairs Edward Hawrot Professor of Molecular Pharmacology, Physiology & Biotechnology Amy Robb ADVANCE Program Coordinator of Research Opportunities Mary Hanifin Executive Director of Corporate and Foundation Relations Diane Hoffman-Kim Associate Professor of Molecular Pharmacology, Physiology & Biotechnology   Regina White Associate Vice President for Research Administration Event Speakers Pam O’Neil

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Clyde Briant, Vice President for Research Importance of this workshop Department chairs are the first helping hand to reach out to faculty Welcome

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Anne Windham Proposal Coordinator, Research Initiatives Office for the Vice President of Research Anne_Windham@Brown.edu, 863-2129 Grant Process Resources

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The role of OVPR’s Research Initiatives: “To identify and help secure the resources needed to support the research work of the Brown community.” Proposal writing support Management of restricted submission funding opportunities Management of internal funding (Seeds & Salomons) Grant Process Resources Anne Windham

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Proposal Writing Support: General editing Developing management & evaluation plans Developing plans to address broader impact issues Garnering institutional data and letters of support Grant Process Resources Anne Windham

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Management of Restricted Funding Opportunities: Grant Process Resources Government Agencies (NSF, NIH, NEH) General announcement made to all relevant faculty Private Foundations (Burroughs Wellcome Fund, John Merck, Gerda Henkel Prize) Invitations for nominations from department chairs http://research.brown.edu/rschadmin/funding_awards.php Anne Windham

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Management of Internal Funds: Salomon Grants Up to $15,000 Usually 1 investigator Preference given to junior faculty and those who have not recently received a Salomon Grant Process Resources Anne Windham

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Management of Internal Funds: Seed Grants Up to $100,000 Multi-investigator; interdisciplinary projects Potential for external funding support Grant Process Resources Anne Windham

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Proposal Writing Workshops: What would you like to see? What does your faculty need? Grant Process Resources Anne Windham

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Issues of Concern: Overall budget tightening Research funding tightening Number of grant applications going up Current Research Funding Climate Tim Leshan

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Budget Tightening: President’s Budget—focus on the war Deficit / debt / economy Congressional Pay-Go Rule Current Research Funding Climate Tim Leshan

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Where Brown Gets Its Research Funding: Current Research Funding Climate FY 2006 Awards 45.5% NIH/DHHS 16.6% NSF 3.1% DOE FY 2006 Proposals 56.2% NIH/DHHS 12% NSF 2.5% DOE FY 2007 Proposals 54.8% NIH/DHHS 15.1% NSF 1.5% DOE FY 2007 Awards 43.9% NIH/DHHS 15.9% NSF 3% DOE Tim Leshan

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FY 2008 Appropriations: NIH—$29.5 Billion Flat growth over FY 2007 NSF—$6.06 Billion 2.5% over FY 2007 DoE—$4 Billion 5.8% over FY 2007 Office of Science NASA—$17.3 Billion 3% over FY 2007 Current Research Funding Climate Tim Leshan

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President’s Proposed FY 2009 Budget: NIH—$29.4 Billion 0% increase NSF—$6.8 Billion 13% increase DoE—$4.7 Billion 18.9% increase Office of Science NASA (Science, Aeronautics & Exploration)—$8.3 Billion 20.6% decrease Current Research Funding Climate Tim Leshan

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NIH Funding, Percent Increase Current Dollars Current Research Funding Climate Tim Leshan

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NIH Funding, Percent Increase Constant Dollar Current Research Funding Climate Tim Leshan

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President’s FY09 Budget Represents a Loss of More Than $3.6 Billion Purchasing Power Since FY03 Current Research Funding Climate Tim Leshan

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Number of Research Project Grants 1998-2007 Current Research Funding Climate Source: NIH Office of Extramural Research Website Tim Leshan

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Success Rates for Research Project Grants 1998-2007 Current Research Funding Climate Source: NIH Office of Extramural Research Website Tim Leshan

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Applications for Research Project Grants 1998-2007 Current Research Funding Climate Source: NIH Office of Extramural Research Website Tim Leshan

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Current Research Funding Climate Tim Leshan

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Conclusion: Decreased funding—increased demand Brown has increased it visibility on these issues, but plans to do more Potential for the new Administration Current Research Funding Climate Tim Leshan

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NIH Grant Mechanisms and Strategies: General importance of seeking out information and advice from NIH program officers—whether to go with an RO1 or R21 can depend on the institute E-mail first with a one-page summary and then follow up with a phone call Program officers can help identify appropriate study sections for review and other program officers with portfolio interests in the relevant NIH Funding Environment Ed Hawrot

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NIH Grant Mechanisms and Strategies: Put forward the most compelling arguments that you can without worrying about possible overlap issues—those can be dealt with later Significance and impact remains a major criterion for study section scoring Resubmissions: The response to previous critiques remains a criterion and so it’s important to emphasize how you are incorporating the suggestions from the critiques in your revision NIH Funding Environment Ed Hawrot

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Amy Robb Research Opportunities Coordinator for ADVANCE Program Amy_Robb@brown.edu or Research_Opps@brown.edu; 864-3453 Funding Opportunity Resources

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Databases for finding research opportunities: Sponsored Programs Info Network (SPIN)http://research.brown.edu/rschadmin/spin.php SPIN Plus Genius SMARTS Grants.gov Funding Opportunity Resources Amy Robb

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Grant Proposal Mentorship should focus on: Writing proposals that target appropriate audiences Scientific language Keywords Promoting junior faculty networking with federal agencies Utilizing senior faculty and institutional relationships Making junior faculty available to collaborators Directory of Research and Researchers at Brown http://research.brown.edu/research/search.php Proposal Mentorship Components Clyde Briant

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Corporate & Foundation Relations offers: A comprehensive set of services: Proposals that reflect the priorities of the Plan for Academic Enrichment; or Other $500,000+ projects designated as priorities by the President or the Provost Limited services for all other projects CFR Services Mary Hanifin

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Contact CFR prior to submission to ensure that: No conflicts exist Your proposal meets the funder’s guidelines Existing relationships are leveraged Why Contact CFR? Mary Hanifin

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Education Outreach Tehani Collazo, Director of Education Outreach Tehani_Collazo@brown.edu, 863-3074 Swearer Center for Public Service Kerri Heffernan, Senior Associate DirectorKerri_Heffernan@brown.edu, 863-1529 Dean of the College Karen Haberstroh, Director of STEM OutreachKaren_Marie_Haberstroh@brown.edu, 863-2858 Broader Impact: Existing Resources Mary Hanifin

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To discuss your ideas and goals related to private foundation and corporate support, please contact us: Mary Hanifin, Executive Director Mary_Hanifin@brown.edu, 863-3904 Elizabeth Francis, Director of Corporate and Foundation Relations, Division of Biology and MedicineElizabeth_Francis@brown.edu, 863-2914 Meghan Lane Donnelly, Assistant DirectorMeghan_Donnelly@brown.edu, 863-2636 http://advancement.brown.edu/campaign/cfr Contact CFR Mary Hanifin

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How Nerve Cells Find Their Way: Nerve Growth in Complex Environments Case Study Diane Hoffman-Kim, Ph.D. Department of Molecular Pharmacology, Physiology, and Biotechnology Center for Biomedical Engineering Brown University

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How a Faculty Member Found Her Way: Faculty Growth in a Complex Funding Environment Case Study Diane Hoffman-Kim

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Apply, Apply, Apply Case Study Diane Hoffman-Kim

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The Data: Distinct Projects: 6-7 (+ collaborations) Applications: 36 Not Eligible: Career < 2003, Coulter Agencies Applied to Multiple Times: 6 Foundation Applications: 17 Federal Applications: 14 Grants Funded: 9 (3 Brown, 1 sub-project, 2 foundation, 2 federal,) Case Study Diane Hoffman-Kim

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Interface: Junior Faculty—Funding Agency Grant workshops Conversations with program officers Study section selection Identification as junior faculty Study section service if possible Case Study Diane Hoffman-Kim

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Interface: Junior Faculty—Department Faculty Give junior faculty lists of funding opportunities Give junior faculty old grants, responses to critiques Read junior faculty’s Grant proposals Specific aims Critiques Give junior faculty administrative help Recommend junior faculty for study section Identify as junior faculty (just say no) Case Study Diane Hoffman-Kim

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Learnable, Teachable, Valuable (Not Always Obvious) Skills: Grantspersonship Importance of innovation, translation, mechanism (specifics for your field) When to submit initially Track record, collaborators, consultants, letters of support Resubmit quickly with well-developed response Submit same project to multiple agencies Balance Self-promotion Case Study Diane Hoffman-Kim

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Interface: Junior Faculty—Department Faculty Persistence, patience, perspective, good humor, & a cup of coffee goes a long way… Case Study Diane Hoffman-Kim

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How Does One Mentor for Compliance? The compliance environment Responsible Conduct of Research The elements of compliance Questions/Hypothetical Situations Conflict of Interest/Compliance Regina White

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Evaluation Form: Feedback for today’s program Suggest topics for future workshops Conclusion Clyde Briant