BIRTH AND DEATH ACT - GP BASKARAN

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Slide1:

Department of Public Health and Preventive Medicine The Registration of Births and Deaths Act, 1969 (Central Act 18 of 1969)

Civil Registration System (CRS):

Civil Registration System (CRS) May be defined as “- continuous, permanent and compulsory recording of the occurrence and characteristics of Vital Event - as defined in and as provided through a decree or regulation in accordance with the legal requirements of a Country”

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The reliability of the Statistics obtained through the Registration System depends much on the - completeness and promptness with which events are registered and - the accuracy of the information in the Registration Records

Historical Background:

Historical Background There was a great diversity in the Registration of Births and Deaths in different parts of the Country Different Acts were enforced in different parts of the Country Even in a single State, there were many acts in force in different areas In some states, there were only enabling provisions in this behalf in other acts The position was made more complex by the Reorganisation of the States in 1956 Apart from all these, the provisions were themselves inadequate

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Against this background, a Centralised legislation on the subject was considered absolutely necessary to bring uniformity and improvement in the system Accordingly, the Registration of Births and Deaths bill was introduced in the Rajya Sabha in 1964 but lapsed due to the dissolution of the Parliament The bill was passed in the Rajya Sabha on 27 th February 1968 Historical Background

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The bill was passed in the Lok Sabha on 27 th May 1969 Later it received the assent of the President on 31 st May 1969 It was notified in the Gazette of India extraordinary, Part-II, Section I on 2 nd June 1969 The RBD Act thus replaced all the diverse laws that existed on the subject Historical Background

Slide7:

The Registration of Births and Deaths Act, 1969 ( Central Act 18 of 1969 )

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An Act to provide for the regulation of registration of births and deaths and for matters connected therewith. Be it enacted by Parliament in the Twentieth Year of the Republic of India as follows:-

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It consists of 5 Chapters and 32 Sections Salient Features of The Act

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1.1. This Act may be called the Registration of Births and Deaths Act,1969. 2. It extends to the whole of India. 1.3. It shall come into force in a State on such date as the Central Government may, by notification in the Official Gazette, appoint Came into force in Tamilnadu w.e.f. 01.04.1970 vide GOI Notification GSR.461 Dated 07.03.1970 in the Gazette of India, Part-II, Section 3 (1) (page 966)

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The Act came into force in the whole of the following States and Union territories w.e.f. 1-4-1970 ; vide Notification No. G.S.R. 461, dated 7-3-1970, Gazette of India, Pt. II, Sec.3(I), p.966 :-  STATES 1. Andhra Pradesh 8. Mysore 2. Bihar 9. Orissa 3. Gujarat 10. Punjab 4. Haryana 11. Rajasthan 5. Kerala 12. Tamil Nadu 6. Madhya Pradesh 13. Uttar Pradesh 7. Maharashtra  UNION TERRITORIES  1. Chandigarh Dadra and Nagar Haveli Himachal Pradesh Laccadive,Minicoy and Amindivi Islands.

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This Act came into force in the following areas w.e.f. 1-4-1970 ; vide Notification No. G.S.R. 514, dated 21-3-1970, Gazeette of India, Extraordinary, Pt. II, Sec.3(I), p.377 :- (1) The whole State of Assam except :- (i) The district of United Khasi & Jaintia Hills excluding the areas comprised within the limits of :- (a)  Municipality of Shillong; (b)  Cantonment of Shillong; (ii)  The entire district of Garo Hills; (iii) The entire district of United Mikir and North Cachar Hill; (iv)  The entire district of Mizo Hills. (2)  The whole of the State of West Bengal except:- (i)The area comprised within the limits of the Corporation of Calcutta; (ii) The area comprised within the limits of Howrah Municipality; (iii) Fort William; and (iv) The area comprised within the limits of the cantonments of Barrackpore, Lebong and Jalapahar.

Slide13:

The Act came into force in the whole of the Union territory of Delhi w.e.f. 1-7-70 ; vide Notification No. G.S.R. 973, dated 26-6-1970, Gazette of India. Extraordinary, Pt.II,Sec.3(I),p.585.   The Act came into force in the following areas in the States of Jammu and Kashmir w.e.f. 1-10-1970 ; vide Notification No. G.S.R. 1718, dated 22-9-1970, Gazette of India, Extraordinary, Pt.II,Sec.3(I),p.727 ;- 1.   The area comprised within the jurisdiction of the police station of Ramnagar in Udhampur district. 2.   The area comprised within the jurisdiction of the police station of Kupwara in Baramulla district. 3. The area comprised within the limits of Municipalities of Jammu and Srinagar. 4.   The area comprised within the limits of Town Area Committees of Anantnag, Kathua and Leh.   The Act was extended to the State of Sikkim w.e.f . 13-9-76 vide Notification No.S.O.3465, dated 21-9-76

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Sectionwise Outline of Matters

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The Act has been divided into a number of sections or sub-sections covering aspects such as registration establishment, procedures, records and statistics. The salient features of these sections are briefly indicated here.

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Chapter Sections Outline of Matters I 1 Short Title and Extent, Commencement II 2 Definitions 3 Registrar-General, India 4 Chief Registrar 5 Registration divisions 6 District Registrar 7 Registrars III 8 Persons responsible to Register Births and Deaths (Informants) 9 Special provision regarding births and deaths in a plantation

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Chapter Sections Outline of Matters III 10 Duty of certain persons to notify births and deaths and to certify cause of death 11 Informant to sign the register. 12 Extracts of registration entries to be given to informant 13 Delayed registration of births and deaths. 14 Registration of name of a child 15 Correction or cancellation of entry in the register of births and deaths

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Chapter Sections Outline of Matters IV 16 Registrars to keep registers in the prescribed form. 17 Search of births and deaths register and issue of extracts of registration 18 Inspection of registration offices 19 Registrars to send periodical returns to the Chief Registrar for compilation

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Chapter Sections Outline of Matters V 20 Special provision as to registration of births and deaths of citizens outside India. 21 Power of Registrar to obtain information regarding birth or death 22 Power to give direction 23 Penalties 24 Power to compound offences 25 Sanction for prosecution 26 Registrar and Sub-Registrar to be deemed public servants.

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Chapter Sections Outline of Matters 27 Delegation of powers 28 Protection of action taken in good faith. 29 Act not to be in derogation of Act. 6 of 1886. 30 Power to make rules 31 Repeal and saving 32 Power to remove diffculty

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Important Definitions

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2. (1) In this Act, unless the context otherwise requires,- “birth” means live-birth or still-birth; (b) “death” means the permanent disappearance of all evidence of life at any time after live-birth has taken place; (c) “foetal death” means absence of all evidence of life prior to the complete expulsion or extraction from its mother of a product of conception irrespective of the duration of pregnancy;

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(d) “live-birth” means the complete expulsion or extraction from its mother of a product of conception, irrespective of the duration of pregnancy, which after such expulsion or extraction, breathes or shows any other evidence of life, and each product of such birth is considered live-born; (g) “Still-birth” means foetal death where a product of conception has attained at least the prescribed period of gestation. (Rule 3 of TN B&D Registration Rules, 2000: 28 Weeks)

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Registration Hierarchy

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Registrar General of India Chief Registrar of Births and Deaths - (DPH) Dy. Chief Registrar of Births and Deaths - JD(SBHI) District Registrar - (DRO) Addl. District Registrar (DDHS) Registrar (For registering B&D occurring in areas under his jurisdiction (Performs such of the functions of Dist. Registrar as authorised to him) (Discharge the Registn Work/others as may be authorised by CR) (Discharge the Functions of the CR as may be authorised) (C.E.O. in the State for implementation of the Act) (Central Authority for co-coordinating the activities of CRS) Registration Hierarchy

Slide26:

Chief Registrar - Sec.4 (1) Deputy Chief Registrar - Sec.4 (2) District Registrar - Sec.6 (1) Addl. District Registrar - Sec.6 (1) Tamil Nadu Director of Public Health and Preventive Medicine Joint Director, State Bureau of Health Intelligence, O/O the DPH N& NPM, Chennai District Revenue officer/Collector/ Additional Collector Deputy Director Health Services G.O.(Ms) No.659/ H&FW Dept/Dated15.03.1979 G.O.(Ms) No.886/ H&FW Dept/Dated21.05.1979 G.O.(Ms) No.805/ H&FW Dept/Dated15.03.1983

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Registrars - (Sec.7 (1) - For Local Areas (G.O.(Ms) No.659/ H&FW Dept/Dated15.03.1977) Local Area Chennai Corporation, Regn. Division Municipality, Township Town Panchayats Village Panchayats / PHC (Except those in Kanyakumari District and Sengotta Taluk of Tirunelveli Dist) Village Panchayats / Town Panchayats in Kanyakumari District and Sengotta Taluk of Tirunelveli Dist Cantonment Estates / Plantations Officials appointed as Registrars Sanitary Inspector, Health Assistant Sanitary Inspector Executive Officer/ Sanitary Inspector Village Administrative Officer of the Larger Revenue Village / Health Inspector Health Inspector Sanitary Inspector Estate Manager / Plantation Manager

Slide28:

Registrars - (Sec.7 (1) - For Other Areas (G.O.(Ms) No.866/ H&FW Dept/Dated18.05.1979) Other Area Officials appointed as Registrars Neyveli Township, Cuddalore District Sanitary Officer Vedimarunthu Factory, Aravangadu, Nilgiris Dist. Health Inspector BHEL, Kailasapuram, Trichy Chief Medical officer Railway Colony, Golden Rock, Trichy Chief Health Inspector Hydel Project, Papanasam, Tirunelveli Health Inspector Solaiyar Nagar, Valparai Sub-district, Coimbatore District Health Inspector Periyar Dam project, Madurai Dist. Health Inspector

Slide29:

Persons responsible to Register Births and Deaths Stipulated by Section 8 (1), Sec.9 and Rule 6

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Sec.8.1 Persons responsible to Register Births and Deaths Place of Occurrence Informants a. Household Events - Head of Household, - In his absence, Nearest Relative - In his absence, Oldest Adult Male Person

Slide31:

Sec.8.1 Persons responsible to Register Births and Deaths Place of Occurrence Informants a. Household Events - Head of Household, - In his absence, Nearest Relative - In his absence, Oldest Adult Male Person b. Hospital, Health Centre, NH or Other like Institutions. - Medical Officer in-charge or - Any Person Authorised by him

Slide32:

Sec.8.1 Persons responsible to Register Births and Deaths Place of Occurrence Informants a. Household Events - Head of Household, - In his absence, Nearest Relative - In his absence, Oldest Adult Male Person b. Hospital, Health Centre, NH or Other like Institutions. - Medical Officer in-charge or - Any Person Authorised by him c. Evens in Jail - Jailor in-charge

Slide33:

Sec.8.1 Persons responsible to Register Births and Deaths Place of Occurrence Informants d. Choultry, Chatram, Hostel, Dharmasalas, Boarding House, Lodging House, Taverns, Barracks, Toddy Shop, Places of Public Resort - Person in-charge

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Sec.8.1 Persons responsible to Register Births and Deaths Place of Occurrence Informants d. Choultry, Chatram, Hostel, Dharmasalas, Boarding House, Lodging House, Taverns, Barracks, Toddy Shop, Places of Public Resort - Person in-charge e. New Born Child, or Dead Body found deserted in a Public Place - Headman or other corresponding officer in case of villages - The Officer in-charge of the Local Police Station elsewhere

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8. (1) (f) in any other place, such person as may be prescribed Persons responsible to Register Births and Deaths under Rule - 6

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Rule 6 Persons responsible to Register Births and Deaths Place of Occurrence Informants R.6 (1): In a moving Vehicle Person in-charge of the Vehicle to give information at ‘First Place of Halt’

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Rule 6 Persons responsible to Register Births and Deaths Place of Occurrence Informants R.6 (1): In a moving Vehicle Person in-charge of the Vehicle to give information at ‘First Place of Halt’ Vehicle means conveyance of any kind used on land, air or water and includes an aircraft, boat, ship, railway carriage, motor car, motorcycle, cart, tonga and rickshaw

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Rule 6 Persons responsible to Register Births and Deaths Place of Occurrence Informants R.6 (1): In a moving Vehicle Person in-charge of the Vehicle to give information at ‘First Place of Halt’ Vehicle means conveyance of any kind used on land, air or water and includes an aircraft, boat, ship, railway carriage, motor car, motorcycle, cart, tonga and rickshaw R.6(2): Deaths not falling under clause (a) to (e ) of Sec.8 (1) in which an inquest was held The Officer who conducts the inquest

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Sec.9 Persons responsible to Register Births and Deaths Place of Occurrence Informants Plantation - Superintendents

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Sec.9 Persons responsible to Register Births and Deaths Place of Occurrence Informants Plantation - Superintendents “ superintendent of the plantation” means the person having the charge or supervision of the labourers and work in the plantation, whether called a manager, superintendent or by any other name. Provided that the persons referred to in clauses (a) to (f) of sub-section (1) of section 8 shall furnish the necessary particulars to the superintendent of the plantation. “plantation” means any land not less than four hectares in extent which is being prepared for the production of, or actually produces, tea, coffee, pepper, rubber, cardamom, cinchona or such other products as the State Government may, by notification in the Official Gazette

Slide41:

Persons responsible to Notify Births and Deaths Sec.10 (1), Rule 7 (2) and Govt. Notification

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(i) the midwife or any other medical or health attendant at a birth or death, (ii) the keeper or the owner of a place set apart or the disposal of dead bodies or any person required by a local authority to be present at such place, or (iii) any other person whom the State Government may specify in this behalf by his designation, to notify every birth or death or both at which he or she attended or was present, or which occurred in such areas as may be prescribed, S.10 (1)

Slide43:

R.7(2) Any person who performs funeral ceremony of a person dying in a municipality, Panchayat etc., shall whenever required furnish to Registrar such information as he possesses required for registration Health Visitors working in Primary Health Centres, Backward Area Schemes, Municipal Maternity and Child Health Centres are also declared as Notifiers Govt. Notification (G.O.Ms.No.2494 / H & FW Dept./ Dt. 05.12.1977) (Declared u / S 10 (iii)

Slide44:

Section 10 of the Act provides for notification of events by certain persons called Notifiers. A Notifier is required to notify every birth or death or both at which he or she attended or was present, or which occurred in such areas as may be prescribed by the Registrar The Notifiers are not informants, and events cannot be registered on the basis of a Notifiers information alone.

Slide45:

The Notifiers only feed the Registrar with the information relating to births and deaths which have taken place within his jurisdiction. The Registrar can check with the register if such events have already been registered. If not he must call for the relevant particulars from the informants and register the particulars of these events

Slide46:

Persons responsible to Certify cause of Deaths Sec.10 and Rule 7 (1)

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Medical Certification of cause of Deaths To be certified by the Medical Practitioner who attended the deceased during the last illness S.10.(2) If the death is in any Medical Institution , Certificate of Cause of Death to be issued by the Institution in Form – 4 along with Birth report

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Medical Certification of cause of Deaths To be certified by the Medical Practitioner who attended the deceased during the last illness S.10.(2) If the death is in any Medical Institution , Certificate of Cause of Death to be issued by the Institution in Form – 4 along with Birth report If the death is in the house , Certificate of Cause of Death to be issued by the Medical Practitioner in Form – 4A to the relative of the deceased person for handing over to the Registrar (G.Ms.No.325 H& FW Dept Dated 15.10.2003 and Notification No.11 (2)/HF/17/2004 R.7 and

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Registration Procedure

Slide50:

Registration Procedure Informants to furnish information for registration of Births, Deaths or Still Births in Form numbers 1, 2, or 3 as the case may respectively (Sec.7, 8,9, 16 and Rule 5 (1) Every Registrar shall, without fee or reward, enter in the register maintained for the purpose all information given to him under section 8 or section 9 (Sec.7 (2) If the information is given orally, the informant is to sign or affix his LTI in the Register (Sec.11 and Rule 5 (1) In case of death, Registrar to insist – if applicable - or verify the completeness of Form 4 / 4A as the case me be

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Every informant to furnish information about Births, Deaths or Still Births within 21 days of occurrence of the event - Sec. 8 (1) and ( Rule 5 (3) Time Limit for Registering the Events

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Delayed registration of Births and Deaths (Sec.13 and Rule 9) Delay is categorized into 3 as follows The Information is furnished After 21 days but within 30 days of occurrence After 30 days but within 1 year of occurrence After 1 year of occurrence

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After 21 days but within 30 days of occurrence To be registered by the Registrar on payment of a delayed registration fee of Rs.2/- (Rule 9 (1)

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ii. After 30 days but within 1 year of occurrence To be registered by the Registrar on the written permission of the Officials mentioned in column 2 of the schedule below and on payment of a delayed registration fee of Rs.5/- (Rule 9 (2)

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Schedule for Giving Written Permission under Rule 9 (2) Local Areas Officials authorized to give permission 1 2 Village Panchayat Panchayat President Town Panchayat Executive Officer Cantonment Executive Officer Municipality Commissioner Neyveli Lig.Corp. Chief Health Officer Corporation Commissioner

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iii. After 1 year of occurrence To be registered by the Registrar on the orders of Judicial First Class Magistrate and on payment of a delayed registration fee of Rs.10/- (Rule 9 (3)

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Registering the Name of the Child

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Registering the Name of the Child Sec.14 Rule10 Time Limit: If the birth has been registered without a name, Registrar to be informed of the Name of the child for registration within 12 months of birth registration (Rule10 (1)

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Delayed Registration of the Name of the Child If the birth has been registered without a name, Name of the child can be registered only up to 15 years from the date of registration the birth (Rule10 (1) (i) (ii) Time Limit Note If the birth has been registered prior to 01.01.2000, 15 years there from i.e., on or before 31-12.2014 If the birth has been registered on or after 01.01.2000, 15 years there from Name can not be registered after 15 years

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Delayed Registration of the Name of the Child If the Register of Births is available with the Registrar, he can register the name only after an enquiry to ascertain the particulars and on payment of a delayed registration of fee of Rs.5/- (Rule10 (1) (a) Procedure

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Delayed Registration of the Name of the Child If the Register of Births is Not available with the Registrar, the Registrar to make a report to Officials mentioned column 2 of the schedule below and request to register the name (Rule10 (1) (b) Procedure Local Areas Officials authorized 1 2 Village Panchayat Panchayat President Town Panchayat Executive Officer Cantonment Executive Officer Municipality Commissioner Neyveli Lig.Corp. Chief Health Officer Corporation Commissioner

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Conditions for Name Registration The parent or guardian shall also produce to the Registrar, the copy of the (birth) extract given to him u /s 12 or a certified extract given to him u / s 17 (Rule 10 (2) on such presentation, the Registrar shall make the necessary endorsement relating to the name of the child or proceed as per (Rule10 (1) (b)

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Ruling regarding Name Registration Name once registered can not be changed Without changing the primary name, either family name or community name can be added or deleted – that too only once Any applicant requesting change of name to be informed about the impossibility and be guided about the Gazette Notification procedure and the such a notification is legally valid for all purposes If any extract is to be issued after one year of registration, it shall be verified as to whether the name has been registered Note: If the name has not been registered no extract shall be issued

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Registering the Deaths in which an Inquest was held Sec.8 ( f ) and Rule 6 ( 2 )

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Registering the Deaths in which an Inquest was held (sec.8 (f) and Rule 6 (2) Deaths warranting an Inquest may be due to Homicide, Suicide, Accidents, Riot and Violence, Dowry deaths, deserted dead bodies etc., They may happen in places mentioned u / s 8 (a) to (e) or 9 In such a case, the informants shall be those mentioned in the same provisions Or, they may happen in other places mentioned u / s 8 (f) and Rule 6 (2) In such a case, the informants shall be the officer who conducts the inquest

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Registering the Deaths in which an Inquest was held (sec.8 (f) and Rule 6 (2) Deaths warranting an Inquest may be categorized a follows Cases which are hospitalized for treatment but dies in the hospital 2. Deaths occurring on the spot

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Registering the Deaths in which an Inquest was held (sec.8 (f) and Rule 6 (2) In cases falling under category 1, the Medical officer of the Hospital shall be the informant and the cause of death shall be in accordance with the police report and the post mortem findings as obtained from Police Officials In cases falling under category 2, the Officer conducting the inquest shall be the informant and the cause of death shall be informed as above

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Adapted Child

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Adopted Child Registering the Birth / Changing the name of Parents / Issue of Birth Extract As per Guidelines issued by the Registrar General of India vide Letter No.1/12/88 V.S.C. Cord Dated 14.07.1999

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Deserted Individual

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Registering the Death of a Deserted Individual In respect of any Individual who has been missing for more than 7 years, Court of law of appropriate authority will declare such individual has died The Date and place of death as per the above declaration will have to be recorded in the death report by the Registrar General of India vide Letter No.1/12/87 V.S. (Cord.48) Dated 07.09.2000 As per provisions u/s 107 & 108 of Indian Evidence Act 1872

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Registering Births and Deaths of NRI Citizens Sec. 20 (1) and (2)

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Births and Deaths of citizens of India outside India received are to be registered under the Rules relating to the registration of such citizens at Indian Consulates made under the Citizenship Act, 1955 Every such registration shall also be deemed to have been duly made under this Act. Sec. 20 (1)

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In the case of any child born outside India in respect of whom information has not been received as provided in sub-section (1), If the parents of the child return to India with a view to settling therein, they may , at any time within sixty days from the date of arrival of the child in India, get the birth of the child registered under this Act in the same manner as if the child was born in India The provisions of section 13 shall apply to the birth of such child after the expiry of the period of sixty days aforesaid. Sec. 20 (2)

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Sec. 15 and Rule 11 Correction or cancellation of entry in the register of Births and Deaths

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Issue of Extracts of Registration entries Sec. 12

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Issue of Extracts of Registration entries The extract to be issued in form No 5 or 6 respectively Rule 8 (1) This extract to be signed by the Registrar himself If the Registrar fails to issue the extract, he is liable for punishment u/s 23 (4) The Registrar shall, as soon as the registration of a birth or death has been completed, give, free of charge, to the person who gives information under section 8 or section 9 an extract of the prescribed particulars Sec.12 and Rule 8

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Issue of Extracts of Registration entries In respect of Institutional event referred to in clause (b) and (e) of section 8 (1), the nearest relative may collect the extract from the Institution within 30 days - Rule 8 (4) If the extract is not collected within 30 days, the Registrar or the Officer i/c of the Institution shall transmit the same to the concerned Family by post within 15 days of the expiry of the aforesaid period - Rule 8 (5) Sec.12 and Rule 8

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Issue of Free birth certificate All births occurred in the Govt. institutions (GH/ PHC/Med. College hospitals) to be registered on the same day or on the next day Free birth certificate to be issued to the mother before discharge of mother from the institutions. Register to be maintained for issue of free certificates and mothers sign should be obtained. Monthly report to be sent to the DDHS Sec.12 and Rule 8 and GO 138

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Issue of Extracts of Registration entries Sec. 1 7 Certified Copies

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Issue of Extracts of Registration entries The applicant shall pay the fee as follows (Rule 13 (1) Any person may get an extract of Births or Deaths subject to the following conditions Sec.17 and Rule 13 Search for a single entry in the first year for which search is made Rs.2/- for every additional year Rs.2/- for granting extract to each birth or death Rs.5/- for granting non-availability certificate Rs.2/-

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Issue of Extracts of Registration entries Sec.17 and Rule 13 (1) - Proviso However no fee need to be paid in respect request for extracts from the following (Search Fee, Extract Fee and also the Fee for the issue of Non-registration Certificate) Any Officer of Govt. of Tamilnadu Any member of Estate Circle duly authorised by their Officers Any person duly authorised by the Dist. Soldiers, Sailors and Airmen Board From families of Indian Military personnel for pension purposes

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Issue of Extracts of Registration entries Sec.17 and Rule 13 (2) The extract to be issued in form No 5 or 6 respectively If the register is with the Registrar, he himself will issue the extract If the register is not with the registrar, he will advice the applicant to apply to the Officials mentioned in Column 2 of the schedule below These Officials will issue the extract

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Issue of Extracts of Registration entries by Other Officials Sec.17 and Rule 13 (2) Local Areas Officials authorized 1 2 Village Panchayat Town Panchayat Panchayat President Executive Officer Sub-Registrar of Assurance Cantonment Executive Officer Municipality Commissioner Neyveli Lig.Corp. Chief Health Officer Corporation Commissioner Till expiry of 2 years after close of the calendar year to which the Register relates After the expiry of 2 years

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Issue of Extracts of Registration entries by Other Officials Sec.17 and Rule 13 If the event has not been registered a certificate of non-availability will be issued by them as the case may be Rule 13 (3) Any such extract or non-availability certificate may be furnished to the person by post on payment of the postal charges therefor Rule 13 (4) Extract without the name of the child shall not be issued under Sec.17. (Instruction under Rule 13)

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Legal Validity of Extracts of Registration issued u / s 17 All certified extracts given under this section by the Registrar or any other authorised officer shall be admissible in evidence for the purpose of proving the birth or death to which the entry relates Sec.17 (2)

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Issue of Extracts of deaths Proviso under Sec.17 (1) (b) Extract relating to any death, shall not disclose the particulars regarding the cause of death

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Issue of Extracts of Registration entries from Registers Lost, Damaged, etc

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Issue of Extracts of Registration entries from Registers Lost, Damaged, etc Sometimes, the Register of Births / Deaths may be lost due to Natural Calamities (Floods, Earthquakes , Fire accidents) or badly damaged due to ant eating. In these cases too, public may approach fro extracts from the Registers It will be impossible to issue extracts or to reconstruct the Registers In these circumstances following guidelines is to be followed for issuing extracts and to avoid hardships to the public

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Issue of Extracts of Registration entries from Registers Lost, Damaged, etc A certificate to be obtained from the Official responsible for the the custody, production and transfer of the registers and other records kept by Registrars (Sec.30 (2) (k) 2. Based on the above certificate, orders to be obtained from the Official empowered to grant permission for delayed Registration u/s 13 (2) and (3)

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Issue of Extracts of Registration entries from Registers Lost, Damaged, etc 3. On receipt of such orders, the event is to be registered afresh 4. After such registration. The extract to be issued Note Such registration are exempted from fee for delayed registration

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General Guidelines for Enforcement of the Act

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Registrar to invite for Registering the event In default, to issue a notice of legal action Examine and if necessary report to Prosecuting Officer Prosecuting Officer will Examine and if necessary prepare and send the Charge Sheet to the Prosecution Sanctioning Officer Prosecution Sanctioning Officer will Examine and if satisfied, will approve the Charge Sheet Prosecuting Officer will file the Charge sheet in the court and conduct the case Pubic Prosecutor will have to be consulted before preparation of Charge sheet Note: Case to be filed within 6 months from the date of offence.

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Officers empowered for legal action against offenders including for Compounding of Offences Sl.No Local Area B & D Registrar (Sec.7 (1) Prosecuting Officer Prosecution Sanctioning Officer (sec.25) Compounding Officers (sec.24) 1 Corporation Sanitary Inspector Asst.Health Officer Addl.Health Officer / Health Offiver Addl.Health Officer / Health Offiver 2 Municipalities having Health Officers Sanitary Inspector Sanitary Inspector Health Officer Health Officer 3 Municipalities not having Health Officers Sanitary Inspector Sanitary Inspector Deputy Director of Health Services Deputy Director of Health Services 4 Municipal Townships/ Military Camps Sanitary Inspector Sanitary Inspector Deputy Director of Health Services Deputy Director of Health Services Proceedings R.No.91143/P.A/VS/A/92 Dated 25.06.1992 of the CR

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Sl.No Local Area B & D Registrar Prosecuting Officer Prosecution Sanctioning Officer Compounding Officers 5 Town Panchayats /PHC except those in Kanyakumari District and those in Shengotta Taluk of Tirunelveli District Sanitary Inspector / Executive Officer for TP / Health Inspectors for PHC Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services 6 Townships except those in Kanyakumari District and those in Shengotta Taluk of Tirunelveli District Sanitary Inspector / Executive Officer / Health Inspector for PHC Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services Officers empowered for legal action against offenders including for Compounding of Offences Proceedings R.No.91143/P.A/VS/A/92 Dated 25.06.1992 of the CR

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Sl.No Local Area B & D Registrar Prosecuting Officer Prosecution Sanctioning Officer Compounding Officers 7 Village Panchayats / HI except those in Kanyakumari District and those in Shengotta Taluk of Tirunelveli District Village Administrative Officer / Health Inspector Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services 8 Village Panchayats / Town Panchayats and Townships in Kanyakumari District and in Shengotta Taluk of Tirunelveli District Health Inspectors Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services Officers empowered for legal action against offenders including for Compounding of Offences Proceedings R.No.91143/P.A/VS/A/92 Dated 25.06.1992 of the CR

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Sl.No Local Area B & D Registrar Prosecuting Officer Prosecution Sanctioning Officer Compounding Officers 9 Estates / Plantation Manager / Asst.Manager / Medical Officer Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services 10 Golden Rock Railway Colony, Neyveli Township, BHEL and Salem Steel Plant Health Inspector, Asst.Health Inspector, Sanitary Officer or Chief Medical Officer, Medical Superintendent / Health Officer Deputy Director of Health Services Deputy Director of Health Services Officers empowered for legal action against offenders including for Compounding of Offences Proceedings R.No.91143/P.A/VS/A/92 Dated 25.06.1992 of the CR

Slide98:

Sl.No Local Area B & D Registrar Prosecuting Officer Prosecution Sanctioning Officer Compounding Officers 11 Solaiyar Dam Nagar, Health Supervisor, Health Inspector Block Health Supervisor Deputy Director of Health Services Deputy Director of Health Services Papanasan Electirfcal Power Projct, Tirunelveli Dist Lower Camp Power Project Aravangadu Vedi Marunthu Factory, Nilgiris Dist Periyar Dam Project, Madurai Dist Officers empowered for legal action against offenders including for Compounding of Offences Proceedings R.No.91143/P.A/VS/A/92 Dated 25.06.1992 of the CR Prosecution Sanctioning Officers and Officers empowered to Compound Offences shall not delegate the powers

Slide99:

List of Form No. along with Rule No. Form No. Title of the Form Rule 1 Birth Report 5 2 Death Report 5 3 Still Birth Report 5 4 Medical Certificate of Cause of Death (MCCD) - For Hospital Inpatients 7 4-A Medical Certificate of Cause of Death (MCCD) - For Non-Institutional Deaths 7 5 Birth Certificate 8 6 Death Certificate 8 7 Birth Register 12 8 Death Register 12 9 Still Birth Register 12 10 Non-Availability Certificate 13 11 Summary Monthly Report of Births 14 12 Summary Monthly Report of Deaths 14 13 Summary Monthly Report of Still Births 14 14 - A Control Register for receipt of Returns - Part: A 12 (4) 14 - B Control Register for recording of Events - Part: B 12 (4) & 15

Slide100:

List of Offences under B & D Regn. Act, 1969

Slide101:

Any person is punishable with a fine not exceeding fifty rupees if he fails to give information required under sections 8 and 9 or gives or causes to be given any information which he knows or believes to be false regarding any of the particulars required to be known and registered, or refuses to write his name, description and place of abode or to put his thumb mark in the register as required under section 11.

Slide102:

Any medical practitioner who neglects or refuses to issue a certificate of cause of death under section 10(3) - punishable with a fine not exceeding ten rupees In all other cases, a person who contravenes any provision of the Act is also punishable with a fine not exceeding ten rupees.

Slide103:

Any Registrar or Sub-registrar who neglects or refuses to register any birth or death occurring in his jurisdiction or to submit any returns under section 19(1) shall be punishable with a fine not exceeding fifty rupees.

Slide104:

Any Offence punishable u / s 23 may be compounded by the Officer so authorized by the Chief Registrar Conditions for Compounding of Offence Offence should have been committed for the first time should have been committed through inadvertence or oversight Compounding fee – Not to exceed Rs. 50/-, for offences u/sub sect.1, 2, & 3 Rs. 10/-, for offences u/sub sect.4 as the said officer may think fit

Slide105:

Thank you

Cause of deaths and ICD code no.:

Cause of deaths and ICD code no.

Slide107:

List of Causes of Deaths to be used under Registration of Births and Deaths (As recommended by The Registrar General of India)   Sl. No Cause of Death Code No. 1 Cholera 1 2 Typhoid / Para Typhoid 2 3 Food Poisoning 003, 005 4 Dysentery, Diarrhoea, Gastro-Enteritis 004, 006, 009 5 Tuberculosis 010 - 018 6 Leprosy 30 7 Diphtheria 32 8 Whooping Cough 33 9 Tetanus 37 10 Poliomyelitis 45 11 Measles 55 12 Rabies 71 13 Malaria 84 15 Diabetes Mellitus 250

Slide108:

List of Causes of Deaths to be used under Registration of Births and Deaths (As recommended by The Registrar General of India) Sl.No Cause of Death Code No. 16 Anaemia 280 - 285 17 Meningitis 320 - 322 18 Heart Diseases and Heart Attack 410 - 414 393 - 398 404 - 416 420 - 429 19 Pneumonia 480 - 486 20 Influenza 480 - 486 21 Bronchitis / Asthma 490 - 493 22 Jaundice 782 23 Chronic Liver disease and Cirrhosis 571 24 Ulcer of the Stomach and Duodenum 531 - 533 25 Appendicitis 540 - 543 26 Syphilis and other Diseases of Genito Urinary System 580 - 629

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List of Causes of Deaths to be used under Registration of Births and Deaths (As recommended by The Registrar General of India) Sl.No Cause of Death Code No. 27 Abortions 630 - 639 28 Complications related to Pregnancy, Child Birth and Puerperium 640 - 648 651 - 676 29 Certain conditions such as Birth Injuries, Slow Growth of Foetus and Prematuring originating in pernatal period 760 - 779 30 Cerebro Vascular Accidents (Paralysis) 430 - 438 31 Senility 797 32 Others not elsewhere classified  

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List of Causes of Deaths to be used under Registration of Births and Deaths (As recommended by The Registrar General of India) Sl.No Cause of Death Code No. EXTERNAL CAUSES 33 Bits of Strings of Venomous Animals E 905 - 907 34 Accidental Burns E 890 - 899 35 Falls / Drowning E 880 - 888 36 Accidental Poisoning other than Food Poisoning E 910 37 Transport ( Traffic) Accidents (involving Railway, Boards, Aircraft, Motor Vehicle, Other Vehicles, Animals being ridden or drawing vehicles) E 850 - 858 38 Other Accidents not elsewhere classified E 910 - 928 39 Suicide E 950 - 959 40 Homicide E 960 - 969

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Content of Notice

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Content of Notice (method of writing) Office of issue Date: Ref.No. Title of the Notice Authority under which issued (Relevant provisions of the act) ….………………………….To whom issued ………………………….. …….……………… Description of the offence ………..…………….. ………………….……… Guidance for rectification ………………….. Dated Signature and Name of the Official issuing the Notice

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Model Notice Office of the HI, PHC, Kannivadi Date: 2.3.2007 Notice. No. 1/ 2007 Notice issued for abating nuisance Notice issued U/S: 3, 28, 34, 41, 44, 51 and 134 of TNPH Act 1939 To Thiru. xxxxxxxx, Sempatti Village, Vedasandur Taluk, Dindigul Dist Whereas it is observed that you are letting out the sullage water from your house and allowing it to stagnate in the street lying in front of the said premises . It causes nuisance to the public and causes fly and mosquito breeding which is prejudicial to health of the public Therefore you are directed to construct a proper Soakage pit on the backyard of your premises within 15 days and report the fact of compliance in writing to the undersigned failing which you are liable for prosecution under the above mentioned provisions of TNPH Act, 1939 Received the Notice Sd./LTI xxxxxxx, 5.3.2007 Notice served by me Sd.yyyyyyyyyyyy, 5.3.2007 Sd.zzzzzzzzzzzzz, HI,PHC Kannivadi 5.3.2007

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References Registration of Births and Deaths Act, 1969 (as on 1.2.1993) Hand Book on Civil Registration System, O/O the RGI, Ministry of Home Affairs, GOI, New Delhi, 1993 Tamilnadu Registration of Birth and Deaths Rules, 2000 Manual for Primary Registrars of Birth and Deaths (Tamil Version), Tamilnadu Chief Registrar of Births and Deaths and DPH & PM, Chennai, Tamilnadu Duties and Responsibilities of Staff of Primary Health Centres – Complied by Thiru. S.Razu, Formerly Member, Technical Working Group for HMIS in Tamilnadu, DANIDA, Chennai Web site: http://populationcommission.nic.in/RPM_Report.htm#cor1

Slide115:

Thank You

The uses of Registration of Births and Deaths:

The uses of Registration of Births and Deaths Legal and Protective Uses Administrative Uses Statistical Uses Legal Proof of identity, age, Nationality, Inheritance, Transfer of Property and Insurance Claims, School admission, Entry into Service, Driving License, Voting right, Marriage, Passport, Citizenship Basis for Public Health Programmes, Disease control, causes of deaths, accident prevention, Taxation benefits, other Social Security Services With Census data, enable estimation of Size, Composition and Distribution & Life Expectancy of Population, Formulation and Evaluation of Plans, Research

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Significance of birth certificate To prove the parentage, family relationship and settlement of property right Admission of children in schools, where the proof of age, name and nationality are important. Admission to government, semi-government and private services. To enroll the name of child in ration card. Availing the welfare schemes and grants of Government f or those in Below Poverty Line (BPL). Admission to orphanages, destitute homes, shelter homes and old age homes where the age limit is mandatory to determine the individual in the category of juvenile, adult or aged. Employment in factories and other industries. Recruitment in armed forces and military service.

Slide118:

Significance of birth certificate Proof of identity - to enlist in the voters list in local body election. To prove the domicile (citizenship) and nationality. For availing schemes and insurance policies needed to prove age and family bonds. To avail the protection of law – especially to the children committing an offence before attaining the age of 18 years. Claiming social security benefits under health schemes, pensions and other welfare schemes. Obtaining driving license, passport etc. Other purposes where maximum or minimum age limits are prescribed. The registration of birth is important to the government for updating the statistics on population and providing the necessary services based on population.

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Significance of Death certificate Proof for the family members to collect insurance and other social security benefits. Proof of circumstances in the case of unnatural death. Proof of the time and date of death, which are important in the court of law. To establish the fact of death for relieving the individual from official obligations. To enable settlement of inheritance of property to the successors. To relieve a person from employment, voters list, ration card, pension schemes etc.

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S l No Country Birth certificate is required for Immuni-zation Health care School Enrolmnt Marriage 3. Bangladesh No No No No 18. Nepal No No No No 6. Colombia Yes Yes Yes Yes 27. Thailand Yes Yes Yes Yes 5. China No No Yes Yes 10. India No No Yes No 20. Pakistan No No Yes No 8. Egypt Yes No Yes No 17. Myanmar Yes No Yes No 23. Russian Fed Yes Yes Yes No 24. South Africa No Yes Yes Yes

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The Registration Hierarchy is not uniform throughout the Country

Slide122:

Andhra Pradesh, Assam, Gujarat, Haryana, Himachal Pradesh, Jammu & Kashmir, Maharashtra, Manipur, Meghalaya, Orissa, Punjab, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, West Bengal, A&N Islands, Chandigarh and Lakshadweep- (16 States & 3 UTs) Arunachal Pradesh, Bihar, Goa, Karnataka, Madhya Pradesh, Chhatisgarh (proposed), Rajasthan, Nagaland and Delhi -(8 States & 1 UT). Kerala (Director of Panchayats ), Mizoram (Chief Secretary), Dadra & Nagar Haveli (Administration), Daman & Diu (Finance Secretary) Pondicherry (Local Administration Deptt .) -(2 States & 3 UTs) Chief Registrars Director Health: Director Economics & Statistics   Others  

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Additional/Deputy Chief Registrars Andhra Pradesh, Haryana, Himachal Pradesh, Meghalaya, Orissa, Tamil Nadu, (Actually the JD, SBHI) Uttar Pradesh and West Bengal - (8 States) Bihar, Jammu & Kashmir, Goa, Gujarat, Karnataka, Kerala, Madhya Pradesh, Chhatisgarh (proposed), Manipur, Mizoram, Punjab, Rajasthan, Sikkim and Daman & Diu -(13 States & 1 UT) Kerala (Dy. Director, Panchayats ), Delhi (Municipal Health Officer) - (1 State & 1 UT) Addl./Dy. Director Health Addl/Dy.Director Economics & Statistics   Others

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District Registrar Andhra Pradesh, Assam, Gujarat, Haryana, Himachal Pradesh, Jammu & Kashmir, Maharashtra, Manipur, Meghalaya, Orissa, Punjab, Sikkim, Uttar Pradesh, A&N Islands and Chandigarh -(13 States & 2 UTs) Madhya Pradesh, Rajasthan, Chattisgarh (proposed), Nagaland, Delhi (Asstt. Director) -(4 States & 1 UT) Arunachal Pradesh, Bihar, Goa, Karnataka, Mizoram, Tamil Nadu , Tripura, West Bengal and Daman & Diu -(8 States & 1 UT) Kerala ( Asstt . Director, Panchayats ) Dadra & Nagar Haveli ( Mamlatdar -cum-Survey & Settlement Officer) and Pondicherry (Municipal Administration) District Health/ Medical Officer District Statistical Officer Dy. Commissioner/ Collector Others

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Registrars in Rural Areas Panchayat Secretary (Local Self Government)   Station House Officer (Police) Tehsildar -Sub Divisional Officer/ Asstt . Commissioner Andhra Pradesh, Bihar, Goa, Gujarat (Talati-cum-Mantri), Himachal Pradesh, Kerala, Maharashtra, Rajasthan (Partly), Tripura (partly), Uttar Pradesh, Daman & Diu, Delhi and Pondicherry. Chhattisgarh (Proposed), Haryana, Jammu & Kashmir, Madhya Pradesh, Punjab and Chandigarh. Arunachal Pradesh, Tripura (Partly)

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Primary Health Centre Incharge/Health Inspector/ Block Sanitary Inspector Block Development Officer Teacher of Government School Village/Revenue Officer Registrars in Rural Areas Source for slides on CR, Addl./Dy R. DR and Rural areas http://populationcommission.nic.in/RPM_Report.htm#cor1 Assam, Maghalaya, Orissa, Sikkim, West Bengal, A&N Islands and Lakshadweep Manipur Mizoram, Nagaland, Rajasthan (Partly) Karnataka, Tamil Nadu and Dadra & Nagar Haveli.

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