PAYROLL MANAGEMENT SYSTEM : PAYROLL MANAGEMENT SYSTEM A brief Overview and Proposition By:
CDAC ©MS 1 Introduction to Compensation : Introduction to Compensation Remuneration Received by an Employee
Organized practice that involves balancing the work-employee relation
Integral Part of Human Resource Management 2 ©MS Types of Compensation Direct Compensation
Indirect Compensation Need of Compensation : Need of Compensation Employee Motivation <-> Increased Productivity
Effective Organization Operations
Employee Retention – Attract and Sustaining the Best Talent.
Enhancement of Job Evaluation
Creation of Healthy Competition
Business Growth and Expansion Possibilities 3 ©MS Compensation Component : Compensation Component Job Analysis, Pay Structures & Salary Surveys 4 ©MS Direct Compensation : Direct Compensation Direct compensation refers to monetary benefits offered and provided to employees in return of the services they provide to the organization.
They are given at a regular interval at a definite time. 5 ©MS Indirect Compensation : Indirect Compensation Indirect compensation refers to non-monetary benefits offered and provided to employees in lieu of the services provided by them to the organization. 6 ©MS What is Payroll? : What is Payroll? Payroll is the total amount of money paid by an Organization (Business) to its employees over a set amount of time.
Payroll is the sum of all financial records of salaries, wages, bonuses and deductions.
The administration of employees' salaries, wages, bonuses, net pay, and deductions.
Payroll is administered on the monthly basis and annual basis. 7 ©MS Payroll Constituents : Payroll Constituents Employee ID, Employee Name (Employee Details)
Date of joining, Daily Attendance record (Attendance Details)
Basic salary, Allowances, Overtime pay, Bonus, Commissions, Incentives, Pay for holidays, Vacations and Sickness, Value of meals and Lodging etc.
There are some deductions such as PF, Taxes, Loan installments or Advances taken by employee. 8 ©MS Payroll Management Process : Payroll Management Process Payroll Management provides quality payroll processing and personnel services at competitive and affordable rates.
Payroll Processing Methods:
Payroll Outsourcing 9 ©MS Payroll Management System : Payroll Management System Payroll Management generally includes activities in two major areas: Payroll Accounting and Payroll Administration.
Payroll Accounting consists of: 1) Calculating the earnings of employees and the related withholding for taxes and other deductions, 2) Recording the results of payroll activities, and 3) Preparing required tax returns.
Payroll Administration deals with the managerial aspects of maintaining a payroll, many of which are distinct from the accounting aspect of payroll. Payroll administration includes: 1) Managing employee personnel and payroll information, 2)Compliance with State and local employment laws (Form-16) 10 ©MS Major Modules of Payroll System : Major Modules of Payroll System Employee Personal Information System
Leave & Time Management System
Payroll Processing System
Salary – Accounts Management System
HRMS (Human Resources Administration)
Income Tax Management (TDS)
MIS Reporting (Management Information Reports) 11 ©MS Slide 12: PIS will allow capturing following details:
Personal Profile ( incl. Family Information)
Skills Set Details
AMS will allow following details:
The Details are associated and linked with the relevant modules and thus salary is generated in accordance with the attendance. 12 ©MS Slide 13: Payroll and S-AMS will allow following details:
Salary Head Details (Type and Percentage)
Professional Tax Slabs
Salary Structures (may vary)
Pay Slip Information
HRMS will allow following details:
Bonus, Perks Details
Leave Status and Updating
Confirmation and Notification Details
Information Relay 13 ©MS Slide 14: Income Tax (TDS) will allow following details:
Forms and Challans Info
Financial Year Investment Details
MIS will provide following details:
Payroll Sheet Generation
Pay Slip Generation
Monthly Overtime Reports
Employee Registration Details
Flexible Reporting 14 ©MS Proposed Technical Architecture : Proposed Technical Architecture Three Tiered Architecture
Application Logic (Business Logic)
Resources 15 ©MS Presentation Application Logic Data Layer Software Packages To be Used : Software Packages To be Used ASP.NET Framework (C#) - Server Side Scripting
SQL Server – Business Logic, Advanced Queuing, Data Profiling, Server Managed Backup and Recovery, Triggers, Stored Procedures, Common Table Executions, CLR Integration, Users/Roles Management and Authentication
RAD Tools – Ajax Implementations, Enhanced GUI
VSS (Visual Source-Safe) – Maintaining Check-Out and Check In operations, Parallel Code Manipulations
Crystal Reports – Generic Reports Representation, Framework Integration 16 ©MS Flow Diagram : Flow Diagram 17 ©MS Certain Cours’ : Certain Cours’ Hopefully you get what you pay for, because you always pay for what you get
Definition of a competitive salary: We remain competitive by paying less than our competitors 18 ©MS Merci!