colloquium 20030424

Faculty of Electrical Engineering and Computing in Zagreb, CroatiaDepartment of Electronic Systems and Information Processing: 

Faculty of Electrical Engineering and Computing in Zagreb, Croatia Department of Electronic Systems and Information Processing Welcome to the presentation: Project Management - Project Manager Experience

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Author: Education B.S. at Automatic Control Department of Faculty of Electrical Engineering in Zagreb, 1977 M.S. in Technique and Economy of Automation at University of Zagreb, 1983 Career - 1985 project engineer by Rade Koncar- Industrial Electronics 1985 - 1988 project engineer by Brown, Boveri & Cie, Switzerland: digital control systems

Slide3: 

Career 1988 - 1997 project manager by ABB, Switzerland: digital control systems for power plants 1997 - 2000 project manager by ABB / ABB ALSTOM Power, Switzerland for power plant development 2000 - 2002 senior procurement manager by ALSTOM, Switzerland for power plants 2002 - project procurement and logistics manager by ALSTOM, Switzerland for power plants Project Management: Project Manager Experience

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Contents Definitions Basic project phases Project team organisation Roles, tasks, responsibilities Functions and processes Cost management Quality

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Contents (cont.) Decision making and taking Risk management Project procurement Reporting and communication Soft facts / hard facts Project manager: how to become it

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Definition: Project A temporary endeavour undertaken to create a unique product, service, or result (PMBOK Guide, 2000 Edition) An endeavour in which human, material and financial resources are organised in a novel way, to undertake a unique scope of work of given specification, within constraints of cost and time, so as to achieve unitary, beneficial change, through delivery of quantified and qualitative objectives (Turner, J.R. The Handbook of Project Based Management: Improving Processes for Achieving Your Strategic Objectives. 1992)

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Definition: Project Management Informally: The art of directing and co-ordinating human and material resources to achieve stated objectives within limits of time, budget, and stakeholders' satisfaction. Formally: The application of modern management techniques and systems to the execution of a project from start to finish, to achieve predetermined objectives of scope, quality, time and cost, to the equal satisfaction of those involved. (Cost Control of Capital Projects, R. Max Wideman, BiTech Publishers Ltd, Richmond, BC, Canada, 1995)

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Basic Project Phases (project life cycle) project is unique, therefore a degree of uncertainty exists, therefore flexibility is necessary, therefore split the whole project into project phases and link the ongoing operations to improve management control

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Basic Project Phases: different cases Generic Life Cycle initial phase intermediate phase (s) final phase Construction Project Life Cycle (per Morris) feasibility planning and design construction turnover and start up

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Basic Project Phases: Software development

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Basic Project Phases: Thermal Power Plant Project start up commercial clarification technical clarification (concept design) Engineering phase basic design detail design Civil Construction Erection and commissioning Test and hand over Warranty operation

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Chief Executive Functional Manager Functional Manager Functional Manager Staff Functional Organisation (PMBOK Guide, 2000 Edition) Staff Staff Staff Staff Staff Staff Staff Staff Project co-ordination

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Chief Executive Project Manager Project Manager Project Manager Staff Staff Staff Staff Staff Staff Projectized Organisation (PMBOK Guide, 2000 Edition) Project co-ordination

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Strong Matrix Organisation (PMBOK Guide, 2000 Edition)

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Project team organisation Project Manager Staff (Planner) Staff (Controller) Lead Engineering A Lead Engineering B Lead Construction Lead Commissioning Engineering A 1 Engineering A 2 Engineering B 1 Engineering B 2 Construction A Commission. A/B 1 Commission. A/B 2

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Roles, Tasks, Responsibilities Customer individual or organisation to project product one or multiple layer of customers interest to get ordered result Project manager one per project to manage the project including project team overall responsibility to all stakeholders

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Roles, Tasks, Responsibilities (cont.) Performing organisation one or multiple enterprise / employees executing the project responsible for human resources responsible for the quality assurance Project team members individual or organisation performing the project responsible for the own work (s) direct / indirect reporting to the project manager

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Processes (PMBOK Guide, 2000 Edition) Initiating Planning Executing Controlling Closing

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Processes (cont.) (PMBOK Guide, 2000 Edition) Activity Time Initiating Planning Executing Closing Project integration process Inputs / Tools and techniques / Output

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Cost Management to ensure project completion within the approved budget Resources human, equipment, tools, ... quantities qualities Cost Estimating approximation of the costs considering possible variations and risks for Contracts: price is not costs

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Cost Management (cont.) Cost Budgeting cost allocation to the activities based on cost estimation work package breakdown structure cost schedule costs for the risks Cost Control baseline performance reports change request

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Quality Management Planning identify quality standards relevant for the project how to satisfy the standards quality policy applicable for internal and external organisations Q- Assurance quality management plan quality control records audits : internal and / or external

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Quality Management (cont.) Q- Control inspections control charts re-works improvements process adjustment

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Decision making and taking project TEAM each and every has a role, task and responsibility each and every has to contribute according to its position in the team Decision making all involved resources available to be used the right to be involved opinion making team is more than a sum of participants

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Decision making and taking (cont.) Decision taking each and every on own position and responsibility commitment and confidence pre-assumed upward decision reporting project manager responsible for decisions on project level (only) if no decision can be taken on the working level, project manager takes over the decision responsibility

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Risk management systematic process of identifying, analysing and responding to the risk of the projects positive events: to maximise probability and consequences negative events: to minimise probability and consequences Risk identification categories technical organisational external

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Risk management (cont.) Qualitative and quantitative analysis what can happen probability impact on the project calculation Risk response planning avoid the risk transfer the risk mitigation acceptance contingency / fallback

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Risk management (cont.) Analysis (typical)

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Project Procurement Planning make-or-buy analysis contract types procurement plan Purchasing procurement documents supplier list RFQ proposals evaluation contract

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Reporting and communication Planning determination of need who need what information what information are needed how to give the information Distribution collecting inputs retrieval system methods

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Reporting and communication (cont.) Performance reporting status reports progress reports forecasting Closure project records results lessons learned

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Soft facts, hard facts: combination of both Existing system hierarchical organisation job descriptions responsibilities common target (s) “good engineering practice” Team humane resources: positioning development of internal dynamic relations between team members team building

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Soft facts, hard facts: combination of both (cont.) Importance of project stakeholders executing company relation to other projects public issues Project manager important function team is the most important therefore, (only) project team is able to execute successful project

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience How to become a Project Manager Your commitment Get the opportunity Commit yourself Work on yourself Education university degree in engineering engineering experience team leading experience business administration education languages

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience How to become a Project Manager (cont.) Your personal profile team player ready to take over the responsibility flexible open minded social competence multicultural competence communicative stress proved

Project Management:Project Manager Experience: 

Project Management: Project Manager Experience Project team organisation (some examples from different countries / world regions)

Faculty of Electrical Engineering and Computing in Zagreb, CroatiaDepartment of Electronic Systems and Information Processing: 

Faculty of Electrical Engineering and Computing in Zagreb, Croatia Department of Electronic Systems and Information Processing Thank you for the opportunity and attention. It was a great honour and pleasure for me. Thank you.