BAJAJ Allianz - Procure To Pay Implementation Case Study


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Expenzing provides procure to pay solutions to BAJAJ Allianz General Insurance Corporation. For more info about procure to pay software or expense management solutions visit us at :


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Procure-to-Pay Implementation Case Study at Bajaj Allianz General Insurance Corporation

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About the Company: Bajaj Allianz General Insurance is a private general insurance company in India. The company is a joint venture between Bajaj Finserv Limited owned by the Bajaj Group of India and Allianz SE a European nancial services company. Bajaj Allianz is headquartered in Pune with oces in over 250 cities in India and more than 4500 employees as of 2015. 2 Expenzing Solution: Expenzing Procure-to-pay Earlier Systems: IT – Requisition was generated through in house system – EMS Authorization booking payments were done manually at the branches Overview: No Standard approval work ow dened Purchase Order of Admin Dept. generated manually in word IT – P .O. generated through internal system – EMS Admin team used to generate purchase order manually in MS word IT team used to generate Purchase order through a home grown system Direct linking of P .O. – G.R.N. to Invoice was not available in one platform Finance teams in HO Branch oces were engaged in manual and time consuming eort of generating booking entries and le submissions to bank ©2016 expenzing All rights reserved.

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Objectives: To centralize approval and payments of 220 branches at the Head Oce To reduce the PO invoice processing time Need of granular visibility into the spend and to improve system validation Indent request from end user to be linked to the Invoice in a single platform To improve accuracy in requsitions payments due and need of system to facilitate requisition to invoice generation 3 Expenzing’ P2P Deployment: Full Requisition and PO process automation Automated Standardized approval workows More exible than other vendors Partnership based approach in implementation strategy Dedicated onsite project management support from UAT to Go Live for successful transition Expenzing’ P2P Solution: Looking at the industry for Procure-to-Pay solution Expenzing appealed to the team at BAGIC because of the following: The Strategic Partnerships: The BAGIC team could give inputs into how the product develops additional features and additional functionalities and how it matures over time. Incremental updates: Expenzing developed and implemented ‘5’ enhancements to the platforms ©2016 expenzing All rights reserved.

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Business Impact: Automated requisition-to-invoice process Access to lot of clean data that the nance procurement team use to identify savings opportunities and save time Ease of use and savings in time and money 4 Next Steps: Add more system up gradation to reduce existing manual Roll out of Expenzing’s Travel Manager ©2016 expenzing All rights reserved.

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