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Premium member Presentation Transcript Microsoft Excel VLOOKUP Function : Microsoft Excel VLOOKUP Function Introduction to the VLOOKUP Function : Introduction to the VLOOKUP Function Description VLOOKUP function is used to search a value in another table and if found return the corresponding value of that table for the specified column. 2 Types of VLOOKUP : Types of VLOOKUP You can lookup values in one of the two following ways: Range Lookup Range lookup is used when you want to search for ranges , it will look for nearest minimum value from the first column of the table i.e. if the table consists 70, 80, 90 … and you search for 75 it will destined to 70 as it is the nearest and the minimum value Exact Lookup We use this kind of lookups when we need to seek exact value 3 Syntax of VLOOKUP : Syntax of VLOOKUP =VLOOKUP(which_value_to_search, in_which_range_to_search, column_num, [is_it_a_range_lookup]) The function have 4 parameters which_value_to_search: This is the value you want to search in another table, it could be a value or a cell reference in_which_range_to_search : This is the range of that table in which you want the value to be searched column_num : This is the column number which contains the value you want to be returned if the required value found [is_it_a_range_lookup]: This is the final & optional parameter, which indicates that if it is true (range of values) else if false VLOOKUP will look for (exact value) 4 Practical Example of Range Lookup : Practical Example of Range Lookup Requirements For performing range lookups you have to cater the following two requirements: First column of the source table should contain the values from which you want to search for The table in which you want to lookup value must be sorted in ascending order by the first column 5 Practical Example of Range Lookup – continued … : Practical Example of Range Lookup – continued … Scenario - 1: We have a table in which data of the salespersons available along with their sales, we provide commissions to these sales persons on the basis of their sales which are as given 6 Practical Example of Range Lookup – continued … : Practical Example of Range Lookup – continued … This is the which_value_to_search which we want to look for in this case it is 11,200 This is the in_which_range_to_search where we want to search. Note we have put $ signs to make it absolute so when we copy the formula downwards or rightwards it don’t change its value This is the column_number for which value to be returned This parameter basically defines that is_it_a_range_lookup 7 The answer of this example will be 7% or 0.07 as it will seek for 11,200 and the nearest minimum value is 10,000 The corresponding value for 10,000 Is 7% so it will return 7% Practical Example of Exact Lookup : Practical Example of Exact Lookup Scenario 1: You have a table of employees which contains the Employee_ID, First_Name, Last_Name & their respective salaries, on another table you want to enter the days they are present for that specific month you need to calculate their salary based on their basic salary listed in master list. 8 Practical Example of Exact Lookup : Practical Example of Exact Lookup This is the which_value_to_search which we want to look for in this case it is 104 This is the in_which_range_to_search where we want to search. Note we have put $ signs to make it absolute so when we copy the formula downwards or rightwards it don’t change its value. As it is from another sheet it also contains sheet name MasterList This is the column_number for which value to be returned This parameter basically defines that this is not a is_it_a_range_lookup by profiding a FALSE 9 Answer for this example will be 7,100 which will than divided by 30 and multiplied by 20 which will return 4,733.33 (we have done the multiplication & division as we want Salary for the current month and the person attended only 20 days this month Conclusion : Conclusion VLOOKUP is used to look a value in another table There are two kinds of lookups first is Range and other is Exact For range you need to sort the source table by its first column in ascending order For any lookup first column of source table should contain the values in which you want to lookup Please visit: www.exceladvise.com For more Please comment if you like it, or have any suggestions. 10 Photo Courtesy – www.freedigitalphotos.net You do not have the permission to view this presentation. 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