CITY OF DETROIT SUPPLIER PORTAL :CITY OF DETROIT SUPPLIER PORTAL


Buyer Logs In :Buyer Logs In


Buyer Chooses Create RFQ :Buyer Chooses Create RFQ


ITEMS CAN PRE-LOAD FROM DRMS :ITEMS CAN PRE-LOAD FROM DRMS


Buyer Continues :Buyer Continues


Buyer Adds Line Items :Buyer Adds Line Items Line Items Can Pre-Load from DRMS


Buyer Edits Line Item(s) :Buyer Edits Line Item(s)


RFQ Published :RFQ Published


Supplier Notification :Supplier Notification


Notified Vendors :Notified Vendors Extended Outreach Features Not Shown


Notified Vendors :Notified Vendors TRACKING: Certification Demographics Targeted Criteria


Publication Notice :Publication Notice


Supplier Logs In :Supplier Logs In Note: Supplier Has Received Email Notification With Link


Supplier Views RFQ :Supplier Views RFQ


SUPPLIER RESPONDS :SUPPLIER RESPONDS Flexible Response Controls


SUPPLIERS NOTIFIED OF AWARD :SUPPLIERS NOTIFIED OF AWARD PO NUMBER CREATED IN DRMS OR BY NON CITY BUYER


SUPPLIER ACCEPTS / DECLINES :SUPPLIER ACCEPTS / DECLINES


ACCEPTED AWARD BECOMES P.O. :ACCEPTED AWARD BECOMES P.O. P.O. # GENERATED FROM DRMS FLEXIBLE OPTIONS FOR NON – CITY BUYERS .


Award / P.O. Passed into Invoice Module :Award / P.O. Passed into Invoice Module


End User Receives into System :End User Receives into System


Supplier Views Invoice Screen :Supplier Views Invoice Screen


Supplier Selects PO Line(Scroll Right) :Supplier Selects PO Line(Scroll Right)


P.O. Line Item is Selected :P.O. Line Item is Selected


Invoice Data Loaded :Invoice Data Loaded


“Save” Button Submits Invoice :“Save” Button Submits Invoice


Current Invoice Process :Current Invoice Process The current process for 80% of city invoices paid is as follows: City receives__________________________________ __paper invoices City opens and sorts ______________________________paper invoices City distributes sorted _____________________________paper invoices City manually enters into DRMS A/P __________________paper invoices City runs report Job in ­­­­­­­­­­_____________________________DRMS City generates HOLD report from ____________________DRMS City manually sorts analyzes ________________________HOLD report City distributes HOLD reports _______________________A/P customers City customers (agencies) _______________________Create approve PO City customers (agencies) _______________ receive, matching into DRMS City customers (agencies)___________ mail reconciled invoice back to A/P City resubmit _______________________ reconciled invoices into DRMS City runs auto approval_________________________ Invoices approved (Large volume invoice suppliers will send ftp, or cd rom, loaded thru interface)


REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS :REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS


REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS :REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS REAL TIME TRACKING: Activity By: Certification Level Service Level (OTBD Services) Requests – Responses Prime – Sub Contract Awards Dollars Awarded Dollars Received TBA Employment Levels Prime / Subcontract Dollars Paid Spend Analytics


REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS :REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS REAL TIME TRACKING: Activity By: Certification Level Service Level (OTBD Services) Requests – Responses Prime – Sub Contract Awards Dollars Awarded Dollars Received TBA Employment Levels Prime / Subcontract Dollars Paid Spend Analytics


REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS :REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS TRACKING OF ALL PRIMES & BUYERS USING CITY SUPPLIERS


REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS :REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS