EPAC Demonstration

CITY OF DETROIT SUPPLIER PORTAL : 

CITY OF DETROIT SUPPLIER PORTAL

Buyer Logs In : 

Buyer Logs In

Buyer Chooses Create RFQ : 

Buyer Chooses Create RFQ

ITEMS CAN PRE-LOAD FROM DRMS : 

ITEMS CAN PRE-LOAD FROM DRMS

Buyer Continues : 

Buyer Continues

Buyer Adds Line Items : 

Buyer Adds Line Items Line Items Can Pre-Load from DRMS

Buyer Edits Line Item(s) : 

Buyer Edits Line Item(s)

RFQ Published : 

RFQ Published

Supplier Notification : 

Supplier Notification

Notified Vendors : 

Notified Vendors Extended Outreach Features Not Shown

Notified Vendors : 

Notified Vendors TRACKING: Certification Demographics Targeted Criteria

Publication Notice : 

Publication Notice

Supplier Logs In : 

Supplier Logs In Note: Supplier Has Received Email Notification With Link

Supplier Views RFQ : 

Supplier Views RFQ

SUPPLIER RESPONDS : 

SUPPLIER RESPONDS Flexible Response Controls

SUPPLIERS NOTIFIED OF AWARD : 

SUPPLIERS NOTIFIED OF AWARD PO NUMBER CREATED IN DRMS OR BY NON CITY BUYER

SUPPLIER ACCEPTS / DECLINES : 

SUPPLIER ACCEPTS / DECLINES

ACCEPTED AWARD BECOMES P.O. : 

ACCEPTED AWARD BECOMES P.O. P.O. # GENERATED FROM DRMS FLEXIBLE OPTIONS FOR NON – CITY BUYERS .

Award / P.O. Passed into Invoice Module : 

Award / P.O. Passed into Invoice Module

End User Receives into System : 

End User Receives into System

Supplier Views Invoice Screen : 

Supplier Views Invoice Screen

Supplier Selects PO Line(Scroll Right) : 

Supplier Selects PO Line(Scroll Right)

P.O. Line Item is Selected : 

P.O. Line Item is Selected

Invoice Data Loaded : 

Invoice Data Loaded

“Save” Button Submits Invoice : 

“Save” Button Submits Invoice

Current Invoice Process : 

Current Invoice Process The current process for 80% of city invoices paid is as follows: City receives__________________________________ __paper invoices City opens and sorts ______________________________paper invoices City distributes sorted _____________________________paper invoices City manually enters into DRMS A/P __________________paper invoices City runs report Job in ­­­­­­­­­­_____________________________DRMS City generates HOLD report from ____________________DRMS City manually sorts analyzes ________________________HOLD report City distributes HOLD reports _______________________A/P customers City customers (agencies) _______________________Create approve PO City customers (agencies) _______________ receive, matching into DRMS City customers (agencies)___________ mail reconciled invoice back to A/P City resubmit _______________________ reconciled invoices into DRMS City runs auto approval_________________________ Invoices approved (Large volume invoice suppliers will send ftp, or cd rom, loaded thru interface)

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS : 

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS : 

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS REAL TIME TRACKING: Activity By: Certification Level Service Level (OTBD Services) Requests – Responses Prime – Sub Contract Awards Dollars Awarded Dollars Received TBA Employment Levels Prime / Subcontract Dollars Paid Spend Analytics

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS : 

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS REAL TIME TRACKING: Activity By: Certification Level Service Level (OTBD Services) Requests – Responses Prime – Sub Contract Awards Dollars Awarded Dollars Received TBA Employment Levels Prime / Subcontract Dollars Paid Spend Analytics

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS : 

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS TRACKING OF ALL PRIMES & BUYERS USING CITY SUPPLIERS

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS : 

REPORT / BUSINESS INTELLIGENCE HIGHLIGHTS