DELIVERING PRESENTATIONS :DELIVERING PRESENTATIONS Writing the Presentation Preparing the Presentation Body Language and Movement Using your Voice Dealing with Questions Ainoha Gómez Sanjuan Business English EOI Valencia


WRITING A PRESENTATION :WRITING A PRESENTATION Presentations should be very terse and have a: - Beginning which introduces the topic - Middle which contains the bulk of the talk - Summary or conclusion Identify and list the key points in a logical order and ensure that each has supporting facts and references Make sure the audience will be able to read and comprehend the projected information quickly. Keep to: - one or two fonts - one or two colours - a single, simple image per slide.


PREPARING THE PRESENTATION :PREPARING THE PRESENTATION Integrate your slides with the message. Use them with a clear purpose, not to “dress up” the presentation. Don´t include too much information or details that can distract your audience from what you´re saying. Persuade the audience by supporting each statement with quotes, comparisons and examples. With visual aids, less is more. - Use them to help the presentation and to get the message across, not to dominate it. - They should emphasise your most important ideas and examples, not simply list every point. - Keep them simple. Try to avoid using only text, variety is important: images, charts, graphs, photos, videos, etc.


BODY LANGUAGE AND MOVEMENT :BODY LANGUAGE AND MOVEMENT A relaxed but animated and authoritative body language shows your familiarity and confidence. - Use your hands to emphasise and reinforce your points. - Vary your gestures and positioning rather than remaining stationery. - Make eye contact with the audience - don´t look at the floor or at only one person. - Don´t read the information off the screen. Refer to particular details with a pointer, but don´t speak with your back to the audience. - You can catch the audience´s attention with a quote/anecdote to make the situation human and real for them.


USING YOUR VOICE :USING YOUR VOICE Speak loudly, clearly and slowly. - Everyone has to hear what you are saying. Project your voice, but don’t always need to be loud. - Vary your pitch and volume to emphasise key points and keep audiences engaged. - Use pauses to your advantage, cueing the listener that something new or important is coming up. - Be conscious of verbal tics and do your best to eliminate them. - Rehearse your talk multiple times to familiarise yourself with what you want to say and when you want. - Know your material. If you´re not familiar with it, your nervousness will increase.


DEALING WITH QUESTIONS :DEALING WITH QUESTIONS Time yourself and plan to finish your talk so that there will be 3 or 5 minutes for questions. It will encourage the audience to engage with your topic rather than remaining passive, showing that you´re interested in their opinion. - Be patient while listening and courteous when answering. Take a light-hearted approach to sarcastic questions - don´t get flustered by them. - Keep your answers relatively brief. - If you don´t know the answer, throw it back to the audience or say you will find out the answer. - You can prepare yourself refreshing your memory and making sure the details are clear in your mind.