MGT 773 St. Vincent Seating Area

The St Vincent de Paul “Beautification” Project : 

The St Vincent de Paul “Beautification” Project MGT 773 Team Supreme LLC Roosevelt Quick, Gina Barrett, Regina Williams, Melissa Hollingsworth, Blaine Croley, Ed Vander Bush, Glenn Caron

Overview : 

Overview The Team Org structure/roles and responsibilities The Task Objectives, Requirements, Project Scope, WBS Quality The Work/The Results Budget, schedule, risks, results

Organizational Structure : 

Organizational Structure Roosevelt Quick - Project Manager Melissa Hollingsworth - Project Coordinator Blaine Croley - Client Liaison/Landscaping Lead Ed Vander Bush – Bench Design/Construction Gina Barrett - Procurement Glenn Caron - Scheduler Regina Williams – Finance and Budgeting

Objectives : 

Objectives To fund, plan, construct, six finished, moveable benches Landscaping/Fence Privatization to be funded, planned, and delivered All objectives will be delivered by May 23, 2010.

Project Requirements : 

Project Requirements Critical Requirements Seating Sturdy outdoor seating for the green space Able to withstand exposure to outdoor elements Light enough to be moved, but heavy enough to discourage carry-off Light landscaping and cleanup Yard privatization Weed removal Mowing the grass General cleanup of litter and debris

The Bench Design : 

The Bench Design

Quality: Fitness for Use : 

Quality: Fitness for Use Procuring the materials & bench construction Manufacturing All lumber inspected prior to cutting All finish work, completed at the same time Quality Templates and spacers used to ensure uniform fit Finish and Assembly Each part sanded and stained Bench assembled in components and final assembly at site

In Scope Items : 

In Scope Items 6 benches Light landscaping: Planting ivy for privatization along back fence Clearing yard waste and debris Removing weeds around fence & green space area Mowing the green space Contribution of all planning, funds, materials, and labor for in scope items

Slide 11: 

Beautification Project Benches Landscaping Planning Construction Transport/Final Assembly Planning Trimming/ Mowing Prototype Measure Cut/Drill Sand/Stain Finish Transport Assemble Inspect/Test Requirements Design Procure Materials Shop Set-up Installation Requirements Procure Greenery Equipment Transport Equipment Prepare Equipment Mow / Trimming Bag Clippings Inspection Greenery Clear Area Install Acceptance Transport Plant/apply ivy Apply water

Out of Scope Items : 

Out of Scope Items Follow-up maintenance of the landscaping or benches Any additional or complementary projects inside or outside the green space area suggested by employees and/or residents of the St. Vincent Hotel

Other Scope Mentionables : 

Other Scope Mentionables Numerous suggestions defined as out of scope prior to SOW agreement After SOW agreement: One discretionary out of scope item delivered One discretionary out of scope item excluded

Slide 14: 

Green Space Before

Green Space After : 

Green Space After

Quality: Customer Satisfaction : 

Quality: Customer Satisfaction Two instruments used to set expectations and measure satisfaction Statement of Work Outlines project deliverables, scope, constrains, assumptions, and roles and responsibilities Drafted by the Team. Reviewed, approved, and signed by the customer Customer satisfaction survey Used to measure satisfaction with the finished product

The St Vincent de Paul “Beautification” Project Final Budget : 

The St Vincent de Paul “Beautification” Project Final Budget

Project Risk Matrix : 

Project Risk Matrix

Schedule : 

Schedule

Feedback from Ann : 

Feedback from Ann “The clean-up and landscaping of the green-space is a wonderful improvement that everyone has appreciated very much. We are looking forward to seeing the ultimate results as the plants grow and create a more private area for our guests. We are very grateful to everyone involved in the project for your time and effort on behalf of the homeless population we serve.”

Evaluation of the Project Management Approach : 

Evaluation of the Project Management Approach Project management principals and guidelines Met with the client as a group to discuss client requirements Established the key project parameters Budget for funding the project Scope based on available skills and person-effort Schedule for completing the project Prepared a documented statement of work (SOW) Defined roles and responsibilities for each team member Constantly refer back to the SOW

Evaluation of the Project Management Approach : 

Evaluation of the Project Management Approach Project monitoring and control Collaboration E-mail used to facilitate communications Google Documents used to jointly share, create/edit, and store project documents Meetings Held regular planning meetings outside of class time Distributed meeting minutes

Lessons Learned : 

Lessons Learned Project Decision Log Institute the use of a project decision log in order to capture key project decisions. Helps to minimize the confusion and second-guessing created when key decisions are made and subsequently lost Secondary customer contact Request a secondary customer contact as a backup

Green Space Seating Area : 

Green Space Seating Area

Questions??? : 

Questions???

Back up slides : 

Back up slides