SAP Accounts Payable Master Data | http://sapdocs.info

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Presentation Transcript

Accounts Payable Version 1.0Unit 2: Master Data : 

1 FI: Accounts Payable SAP-ERP Accounts Payable Version 1.0Unit 2: Master Data

Course Agenda : 

2 FI: Accounts Payable Course Agenda Unit 1: Introduction Unit 2: Master Data Unit 3: Invoice and Credit Note Processing Unit 4: Payments Unit 5: Inquiries Unit 6: Reporting

Unit Objectives : 

3 FI: Accounts Payable Unit Objectives At the completion of this unit, you will be able to: Describe the structure of the vendor master record Describe the data maintained in a vendor master record Display a vendor master record Display block status

Transaction Codes : 

4 FI: Accounts Payable Transaction Codes Company Code Views Display Vendor Master Record FK03 Display Block Status FK05 Company Code and Purchasing Views – Centrally Create Vendor Master Record XK01 Change Vendor Master Record XK02 Display Vendor Master Record XK03 Display Block Status XK05

Key Terms : 

5 FI: Accounts Payable Key Terms Account Group General Data Company Code/Accounting Data Purchasing Data

Account Groups : 

6 FI: Accounts Payable The Account Group controls: The screen layout which is the field that must be populated and the fields that are optional Automatic generation of Vendor Number Account Groups

Structure of the Vendor Master Data Record : 

7 FI: Accounts Payable Structure of the Vendor Master Data Record The Vendor Master Data Record consists of: General Data - is data that applies to all Company Codes such as vendor address and telephone numbers. Company Code/Accounting Data - is information specific to accounting such as payment transaction data and the number of the Reconciliation Account. Purchasing Data - is information relevant to purchasing, such as contact persons and terms of delivery.

Vendor Master Record Screen (FK01) : 

8 FI: Accounts Payable Vendor Master Record Screen (FK01) Account Group Account Group Company Code Purchasing Organization

Vendor Master Record Screen (cont.) : 

9 FI: Accounts Payable Vendor Master Record Screen (cont.) Each section consists of several tabs with different fields. General Data Section consists of: Address Details Control Data Details Payment Transaction Details Company Code/Accounting Section consists of: Accounting Information Payment Transaction Details Withholding Tax Details

Vendor Master Record Screen (cont.) : 

10 FI: Accounts Payable Vendor Master Record Screen (cont.) Purchasing Data Partner Functions Vendors are Company Code specific. A company code segment is required to make a vendor payment A Purchasing Organization segment is required to issue a Purchase Order for each vendor.

Vendor Master Record Screen (FK03) : 

11 FI: Accounts Payable Vendor Master Record Screen (FK03) Information is held under these sections

General Data – Address Data Section (FK03) : 

12 FI: Accounts Payable General Data – Address Data Section (FK03) Forward to next tab

Payment Transaction Tab (FK03) : 

13 FI: Accounts Payable Payment Transaction Tab (FK03) Review Vendor Bank Information

Create, Change and Display Vendor Data : 

14 FI: Accounts Payable Create, Change and Display Vendor Data When creating a Vendor Master Record: It is possible to copy the details from an existing vendor to a new vendor by copying with reference. Copy with reference

Create, Change and Display Vendor Data (cont.) : 

15 FI: Accounts Payable Create, Change and Display Vendor Data (cont.) It is possible to establish from the system, which user made any changes and when and what was changed – through transaction XK04.

Block/Unblock a Vendor Master Record : 

16 FI: Accounts Payable Block/Unblock a Vendor Master Record Prevents Purchase Orders from being issued to a vendor. The block is set at Company Code and Purchasing Organization level. Types of Block: Posting Block – Not possible to post a finance entry onto the vendor account. Purchasing Block – Not possible to create a Purchase Requisition or Purchase Order for the vendor.

Initial SAP Screen to block a Vendor (FK05) : 

17 FI: Accounts Payable Initial SAP Screen to block a Vendor (FK05) Block is set at this level

Possible Block Types (FK05) : 

18 FI: Accounts Payable Possible Block Types (FK05) A checked box indicates that the account is blocked

Quality Block Available Options Include (XK05) : 

19 FI: Accounts Payable Quality Block Available Options Include (XK05)

Display block information from Vendor Master : 

20 FI: Accounts Payable Display block information from Vendor Master Display block information from the Vendor Master Record

Unit Recap : 

21 FI: Accounts Payable Unit Recap Structure Data Maintained Create, Change and Display Display block

Questions and Answers : 

22 FI: Accounts Payable Questions and Answers