STEPS FOR JOB APPLICATIONS by Dr. Shadia Yousef Banjar

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By: Dr. Shadia Yousef Banjar http://SBANJAR.kau.edu.sa/ http://wwwdrshadiabanjar.blogspot.com STEPS FOR JOB APPLICATIONS CV/ RESUME WRITING LANE 462 7/25/2010 Dr. Shadia Yousef Banjar 1

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7/25/2010 Dr. Shadia Yousef Banjar 2 STEPS FOR JOB APPLICATIONS CV/ RESUME WRITING THE BASICS OF FORMATTING OF A CV/RESUME WRITING A CV/RESUME FOR GRADUATES JOB INTERVIEWS JOB LETTERS

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7/25/2010 Dr. Shadia Yousef Banjar 3 • The Curriculum Vitae or CV can be translated as "the course of one's life/career” and provides a comprehensive overview of your academic background and professional accomplishments. • A CV is often needed to apply to graduate programs, employment in academia or international organizations, and in certain professional fields. What is a CV?

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7/25/2010 Dr. Shadia Yousef Banjar 4 • Many of the rules of writing a resume can also be applied to writing a CV. • A CV is a longer and more detailed synopsis of your background and skills. Experience and Education dictate the length of your CV. A two to three page CV is common for most seniors and graduate students. • The CV includes a greater range of information. The focus is more on academic achievements such as educational background and training, research interests, published works, teaching experience, field experience, academic honors/awards, and other related professional experience. Resume vs. CV

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7/25/2010 Dr. Shadia Yousef Banjar 5 • Like a resume, a CV should include your name, contact information, education, skills and experience. • In addition, a CV includes research and teaching experience, publications, grants and fellowships, professional associations and licenses, awards and other information relevant to the position or program to which you are applying. • Start by making a list of all your background information, and then organize it into categories. Make sure you include dates.

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7/25/2010 Dr. Shadia Yousef Banjar 6 CV/ RESUME WRITING A CV is an essential tool in job search

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7/25/2010 Dr. Shadia Yousef Banjar 7 Your CV should usually be limited to 2 sides of A4 in length unless otherwise specified. A CV is your personal marketing tool so it should look professional. Word process your CV on good quality paper. Use a spelling/grammar checker but also ask someone else to proof read your CV. Use short statements with bullet points rather than long paragraphs. Use bold text for headings so that they stand out. Ensure your CV is as relevant as possible to the job you are applying for. Your CV should always be accompanied by a covering letter General Rules

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7/25/2010 Dr. Shadia Yousef Banjar 8 The four elements in CV are: 1- your life history 2- your job history 3- your achievements 4- your skills THE IMPORTANT COMPONENTS OF A CV

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7/25/2010 Dr. Shadia Yousef Banjar 9 Documents and materials needed to write a CV: Job descriptions for all positions held Performance reviews Educational descriptions and records of seminars/conferences attended since high school References

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7/25/2010 Dr. Shadia Yousef Banjar 10 CV heading include general information: Name Surname Local address E-mal address Phone number CV Heading

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7/25/2010 Dr. Shadia Yousef Banjar 11 Name Format Bold or capitalize your name Use letters two to six points larger than the rest of the text Place your name on the first line of your page Place your name at the center of the page

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7/25/2010 Dr. Shadia Yousef Banjar 12 The general format is as follows: Objectives, Work experience, Education, and Skills. THE GENERAL FORMAT

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7/25/2010 Dr. Shadia Yousef Banjar 13 CV objective is ‘a brief and focused statement of what you can do and what you are looking for’. CV Objective 1

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7/25/2010 Dr. Shadia Yousef Banjar 14 CV OBJECTIVE EXAMPLES: Seeking new challenges in (occupation) which effectively utilizes (professional experiences). Looking to join a progressive organization that has the need for (a type of occupation) and offers opportunities for advancement. To gain first hand (type of experience), using my analytical skills and commitment to perform quality work. To secure an internship with a (type of organization) specializing in (area of expertise)

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7/25/2010 Dr. Shadia Yousef Banjar 15 Describe the job you are seeking. You can include your experience and skill level Be focused – vague objectives are less likely to attract an employer Emphasize what you can bring to your prospective employer The Objective should be one sentence – two sentences if needed, but not longer. It should be clear and concise Focus on the employers needs rather than yours (what you can do for the employer rather than vice versa) CV OBJECTIVE TIPS:

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7/25/2010 Dr. Shadia Yousef Banjar 16 PROFESSIONAL OR WORK EXPERIENCE DESCRIPTION ON YOUR CV ‘Work experience should include internships and any other jobs that – including the kind of job (full time/part time, etc) – you had during or after college’ Each job detail should include this basic information:  Title of position  Length you held the post  Responsibilities 2

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7/25/2010 Dr. Shadia Yousef Banjar 17 Managed a team of (number) that established (name or project goal or result) Successfully launched and marketed (name of project) Participated in the creation of a (name of product or production) that resulted in (a position outcome) Extensive involvement managing client relationship at all levels Wrote feature stories and conducted interviews for (type of press); edited copy of other writers. (Number of years) of (system) integration experience and implementing solutions to help clients succeed (Number of years) of management experience on industrial projects WORK EXPERIENCE EXAMPLES:

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7/25/2010 Dr. Shadia Yousef Banjar 18 For each position describe your responsibilities, duties, the challenges faced and accomplishments achieved. Use specific examples e.g. Increased car sales turnover by 200% or saved department $ 100,000 by redesigning performance measurement system Define the achievement by describing what was used to reach the objective, and what objective was reached, e.g. Used new sales channels to increase market share beyond the state borders. The result was a 25% increase in turnover for the company. If you had multiple positions with the same company, remember to list dates of positions to show the prospective employer of your rapid progress and quick learning abilities If you have not had much work experience, try including temporary holiday or voluntary jobs. Remember to keep it short, positive and use action verbs. WORK EXPERIENCE TIPS:

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7/25/2010 Dr. Shadia Yousef Banjar 19 Action Verbs To Use In Describing Your Accomplishment

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7/25/2010 Dr. Shadia Yousef Banjar 20 3 The education section should be brief. It should include college, degree and graduation year excluding the high school. If you studied abroad or completed an intensive summer course, list those too. EDUCATION

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7/25/2010 Dr. Shadia Yousef Banjar 21 Include your Grade Point Average (GPA) or General Ranking if it is impressive (Excellent, Very Good). Mention any Honors, Awards, Scholarships, Internships, and Dissertations received. Include any information that might be appropriate to your job search. Fresh graduates should include relevant courses, extracurricular activities, scholarships, honors, and GPA (if it is good!) Allow your educational credentials to emphasize your strengths and qualifications. EDUCATION TIPS:

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7/25/2010 Dr. Shadia Yousef Banjar 22 Skills section must be brief. It should include main skills: computer skills, language skills, typing speed, written as keywords without going into lengthy description. Research skills and other skills that you believe make you a valuable candidate. SKILLS 4

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7/25/2010 Dr. Shadia Yousef Banjar 23 SKILL EXAMPLES: German- Intermediate. Microsoft Office software & the Internet-Expert MS Word, Excel, Access Point, MS Project Workbench and Lotus Notes-Expert C, Cobol, Fortran and SQL – Expert Quantitative Analysis- Expert Creative Skills-Expert

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7/25/2010 Dr. Shadia Yousef Banjar 24 SKILL TIPS: Focus on skills that match your target job and target company Use this section to include industry keywords that match an employer’s keyword search. For example: Knowledge of encryption theory Describe your interpersonal skills, (an experienced presenter/ public speaker/ sales person, organizer or teacher) Use action verbs

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7/25/2010 Dr. Shadia Yousef Banjar 25 List any professional affiliations, associations or memberships of interest to employers Examples: Active member (name of association) Speaker/Treasurer (name of association) Appointed to serve as (position) Past Chairman/President Elected to serve as (position) Memberships (optional)

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7/25/2010 Dr. Shadia Yousef Banjar 26 Tips: Being part of any association shows a potential employer your interest and involvement in a related professional field. Adding this information is completely optional This is particularly relevant and important for fresh graduates or candidates seeking to make a career switch Use action verbs.

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7/25/2010 Dr. Shadia Yousef Banjar 27 If required, ‘references upon request’ can be added at the bottom of your resume. You can bring a list of references and letters of recommendation with you to an interview. References (If required)

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7/25/2010 Dr. Shadia Yousef Banjar 28 No leadership skills or managerial experience Missing skills , knowledge and / or experience Patchy career history Employment gaps Many employers Having worked for only one employer GENERAL WEAKNESSES IN YOUR CV/RESUME:

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7/25/2010 Dr. Shadia Yousef Banjar 29 switch something from a weakness to strength Highlight other skills that make up for the weakness For example: if you never went to university , you need to emphasize your job experience if you are new to the field of work, try to show your qualifications and related hobbies if you have worked for small companies ,you could , for example , try to highlight the benefits of having to solve a lot of problems on your own with tight budgets HIDING YOUR WEAKNESSES IN CV

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7/25/2010 Dr. Shadia Yousef Banjar 30 GENERAL TIPS Use standard 10 to 14 point fonts like Times, Palatino, Courier, and Helvetica Left justify all text Send your resume on 8.5'' x 11'', white paper only Fax on “high resolution” setting Use jargon specific to your industry Use nouns and noun phrases rather than verbs when possible to describe job duties (e.g., use “Art Director” rather than “directed and oversaw the graphic layout of company brochure”) Avoid fancy text styles like italics, underlining, or shadows Do not use a newspaper-style two column format Avoid tabs (use the space bar instead) Avoid parentheses, brackets, and compressed lines of print

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7/25/2010 Dr. Shadia Yousef Banjar 31 Good Luck!

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