Slide 1: TIME Management
Dr.T.V.Rao MD 1 Slide 2: 2 Remember that time is money
Ben Franklin, 1748
Advice to a young Dr.T.V.Rao MD Definition : Definition The predictable control an individual can exercise over a series of events. 3 Dr.T.V.Rao MD Slide 4: . The Present Yesterday is History
Tomorrow’s a Mystery
But Today is a Gift
That’s Why They Call it
The Present Why TIME Management : Why TIME Management Today’s Medical Education is complex, over loaded syllabus. The shortage of qualified teachers, lack of teaching materials, poor coordination in the system. Ever growing specialization in specialties puts the students at confused situation. However the Darwin's theory of Survival of the fittest continues to Dominate than in the past . A wise self management of TIME is more important than past
Student is the master of Learning 5 Dr.T.V.Rao MD Introduction : Introduction Time must be explicitly managed, just like money
Much of this won’t make sense until later (too late?): that’s why this is on the priority list of students. 6 Dr.T.V.Rao MD What the Time Management means : What the Time Management means Time management entails more than keeping a calendar, however. It is requires identifying your obligations, carefully considering their importance, and making choices about how to use your time. 7 Dr.T.V.Rao MD Main objective of Time Management : Main objective of Time Management Review and describe common impediments to time efficiency
Describe helpful time management principles and adjunctive tools
Finish on time!!! 8 Dr.T.V.Rao MD Time is equal to all Some Progress others ….. : Time is equal to all Some Progress others ….. 24 hours per day
60 minutes per hour
60 seconds per minute
86,400 Seconds Dr.T.V.Rao MD 9 Make TIME Productive : Make TIME Productive Spend every second in an efficient and productive way
If you fail to use the day’s deposits, the loss is yours. Dr.T.V.Rao MD 10 Learning Objectives : 11 Learning Objectives When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to:
Identify the main obstacles to effective Time Management in your daily role
Understand the nature of Time Management Dr.T.V.Rao MD Treat Time as a Commodity : 12 Treat Time as a Commodity Time is the most precious thing we have
Time is ultimately the most valuable resource
Time and how we spend it within the organization must be managed effectively
Time is totally perishable
Time cannot be stored up for use later Dr.T.V.Rao MD Motivation makes you Better person : Motivation makes you Better person What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources.
Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management.
Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapi 13 Dr.T.V.Rao MD You are Creator of Your Destiny : You are Creator of Your Destiny Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish 14 Dr.T.V.Rao MD Time Consumers - How you loose your TIME : Time Consumers - How you loose your TIME Talking with friends
Talking on telephone
Listening to music
Reading (other than assignments)
Playing sports, games, or hobbies
Doing household chores
Partying and goofing around
Snacking and eating
Procrastinating or worrying Dr.T.V.Rao MD 15 Create The Law of Clarity : Create The Law of Clarity The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine. 16 Dr.T.V.Rao MD The Law of Priorities : The Law of Priorities Your ability to set clear and accurate priorities on your time determines the entire quality of your life. To achieve great things, you must always be concentrating on the small number of activities that contribute the greatest value to your life and your work. 17 Dr.T.V.Rao MD Rank order the following pursuits in order of importance to you. : Rank order the following pursuits in order of importance to you. RANK
____ Class attendance
____ Volunteer service
____ Time with family
____ Required reading
____ Hobbies or entertainment
____ Time with girlfriend/boyfriend or spouse
____ Working at a job
____ Religious activities
____ Grocery shopping
____ Preparing meals
____ Non-required reading
____ Other: _____________________________ 18 Dr.T.V.Rao MD Slide 19: Weekly Expenditure of Time for Personal Needs, Classes, Job, Family Responsibilities, and Commuting
Number of hours per week you need to sleep ________
Number of hours per week spent at work ________
Number of hours per week spent in class ________
Number of hours per week spent commuting ________
Number of hours per week used for meals ________
Number of hours per week used for personal grooming ________
Number of hours per week spent on household duties ________
Number of hours per week spent for church/volunteering ________
Total number of hours for personal needs ________
7 days x 24 hours = 168 (Total hours per week) minus _____ (Total number of hours for personal needs =
Number of hours available for study and leisure _________ 19 Dr.T.V.Rao MD What are your goals? : What are your goals? Make your goals specific and concrete.
Set long-term and short-term goals?
Set a deadline for your goals.
Monitor your goals.
Change goals if needed. 20 Dr.T.V.Rao MD Follow The Law of Posteriorities : Follow The Law of Posteriorities Before you start something new, you must discontinue something old. You can gain control of your life only to the degree to which you stop doing things that are no longer as valuable or as important to you as other thing you could be doing. 21 Dr.T.V.Rao MD Procrastination : Procrastination Procrastination is a major obstacle that can prevent you from practicing good time management skills.
It is the constant pushing aside of tasks that need to be completed and is the archenemy of all students. Dr.T.V.Rao MD 22 CONCENTRATEand focus on the material!!! : CONCENTRATEand focus on the material!!! Beware of Distractions
Daydreaming & Doodling
Worrying Keep Mind on Task
Stay Focused 23 Dr.T.V.Rao MD Create you own Notes 5 C’s of Note-Taking : Create you own Notes 5 C’s of Note-Taking Take Charge of Your Lecture classes
Concentrate and Focus on the Material
Connect and Capture Key Ideas Dr.T.V.Rao MD 24 Listen Critically : Listen Critically Be Ready for the Message
Listen to Main Concepts
Listen for New Ideas
Ask Questions 25 Dr.T.V.Rao MD Connect and Capture Key Ideas : Connect and Capture Key Ideas Identify key words, themes and main points
Relate Details to the Main Point
Listen for Clues
Note when a topic comes up more than once
Transition words signal the change in topics or new key points
“In contrast to”
“Let’s move on”
“This will be on the next exam”
“You will see this again” This one for sure! 26 Dr.T.V.Rao MD Note-Taking Styles : Note-Taking Styles Outline Method
The Cornell Method
Paragraph (Summarizing) Method
Fishbone Diagram (Listing) Method Dr.T.V.Rao MD 27 The Outline Method : The Outline Method Use headings and subheadings followed by course material
Easiest method with organized lectures 28 Dr.T.V.Rao MD The Cornell Method : The Cornell Method Divide your notepaper by drawing a vertical line 2 inches from the left margin.
On the right side, take your notes from class.
On the left side, write
On the bottom, write a summary
These will make your work easier to review later
Test yourself by identifying the lecture material on the right , prompted by your comments on the left. 29 Dr.T.V.Rao MD The Paragraph Method : The Paragraph Method Often works best when a lot of notes are given in a short period of time and the instructor is a fast talker or the lecture is disorganized.
Listen critically for important facts.
Create your own summary of what has been presented.
Write down summary in your own words. 30 Dr.T.V.Rao MD The Fishbone Diagram : The Fishbone Diagram The Problem or outcome is printed in the “head” of the fish.
Identify the primary factors and connect as ribs to the backbone.
Elaborate each rib with the details related to the primary factor. 31 Dr.T.V.Rao MD Other Note-Taking Tips : Other Note-Taking Tips Always date your notes!
Paraphrase your notes!
Don’t Erase Mistakes!
For Lectures with fast talkers, consider writing in cursive or tape recording.
Evaluate your note-taking style strategy regularly! 32 Dr.T.V.Rao MD Time Wasters : Time Wasters Phones and Pagers
“Open Door Policy”
Fatigue 33 Dr.T.V.Rao MD Goals, Priorities, and Planning : 34 Goals, Priorities, and Planning Why am I doing this?
What is the goal?
Why will I succeed?
What happens if I chose not to do it? Dr.T.V.Rao MD TO DO LISTS : TO DO LISTS Make a ‘to do’ list each day to remind you of what you have to do each day.
Prioritize each item on the list, labeling the most important items A,
the less important items B,
and the nice to do items C.
Be sure to start with the A’s so that you complete the most important items first.
Go on to your B’s and C’s only if you find you have the time. 35 Dr.T.V.Rao MD The Problem is Severe : 36 The Problem is Severe By some estimates, people waste about 2 hours per day. Signs of time wasting:
Messy Table and cluttered
Can’t find things
Volunteer to do things other people should do
Tired/unable to concentrate Dr.T.V.Rao MD Slide 37: Learn when to say “NO” You can’t do everything
Don’t undertake things you can’t complete
Remain consistent to your goals The Law of Planning : The Law of Planning Every minute spent in planning saves ten minutes in execution. The purpose of "personal strategic planning" is for you to increase your "return energy," and return on the mental, emotional, physical, and spiritual capital you have invested in your life and career. 38 Dr.T.V.Rao MD Review Your Progress : Review Your Progress Set goals
Learn when to say “NO”
Use your waiting time
Concentrate on the task at hand
Consider your personal prime time
Celebrate success Dr.T.V.Rao MD 39 The Law of Sequentiality : The Law of Sequentiality Time management enables you to control the sequence of events in your life. Your entire life today is the sum total result of the quality of your choices and decisions to this moment. If you are not happy with any part of your life, it is up to you to begin to make different choices and better decisions. 40 Dr.T.V.Rao MD Keep a Dairy of Day to Day Events : Keep a Dairy of Day to Day Events Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends. 41 Dr.T.V.Rao MD Rest and Relaxation are Foundation for Efficiency : Rest and Relaxation are Foundation for Efficiency Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time. 42 Dr.T.V.Rao MD Extracurricular activities keep your Clock update with the Society : Extracurricular activities keep your Clock update with the Society Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. 43 Dr.T.V.Rao MD Learn skills beyond your profession : Learn skills beyond your profession . The range of skills is almost endless—for example, time management, communication, presenting, teaching, effective learning, working in a team, and leadership—to name just a few topics. 44 Dr.T.V.Rao MD Do you have a schedule? : Do you have a schedule? Set up your semester calendar.
Review Syllabus for class schedules.
Block all class and lab times
Highlight exams and project due dates.
Identify routine homework.
Incorporate break time.
Divide study time into 50-minute blocks.
Use spare time to review.
Don’t forget to reward yourself when you do something right.
“Work smarter, not harder.” – Alan Lakein 45 Dr.T.V.Rao MD Extracurricular activities keeps your Identity : Extracurricular activities keeps your Identity Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. 46 Dr.T.V.Rao MD Get trained beyond Curriculum – It is nice to know many more : Get trained beyond Curriculum – It is nice to know many more training beyond the curriculum should be a priority for every medical student and every group of medical students. Tomorrow's Doctors states that “students must accept responsibility for their own learning.” Receiving and using training outside the hospital will no doubt make for a better medical profession—not only doctors who know how to treat patients, but also how to deal with the non-clinical workload that comes as part of the job.
Timothy Rittman, third year medical student and training director, International Federation of Medical Students' Associations, University of NottinghamEmail: firstname.lastname@example.org 47 Dr.T.V.Rao MD Hear me Now, Believe me Later : 48 Hear me Now, Believe me Later Being successful doesn’t make you manage your time well.
Managing your time well makes you successful. Dr.T.V.Rao MD Great Achievements in life are positive Dreams : Great Achievements in life are positive Dreams If you can dream it, you can do it”
Disneyland was built in 366 days, from ground-breaking to first day open to the public. 49 Dr.T.V.Rao MD Scheduling Yourself : Scheduling Yourself You don’t find time for important things, you make it
Everything you do is an opportunity cost
Learn to say “No” 50 Dr.T.V.Rao MD Cognitive Tasks8am - 12 noon* : Cognitive Tasks8am - 12 noon* Cognitive, or mental, tasks such as reading, calculating, and problem solving are performed most efficiently in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 51 Dr.T.V.Rao MD Short term memory6 am - 10 am : Short term memory6 am - 10 am Short term memory tasks such as last minute reviewing for tests are best performed early in the morning. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 52 Dr.T.V.Rao MD Manual Dexterity2 pm to 6 pm* : Manual Dexterity2 pm to 6 pm* You are most efficient at tasks involving the use of your hands such as keyboarding and carpentry in the afternoon and early evening. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 53 Dr.T.V.Rao MD Physical Workouts4 pm to 9 pm * : Physical Workouts4 pm to 9 pm * Because of Circadian Rhythms it is best to engage in physical activity in the evening when your large muscle coordination is at its peak.
Studies show you will perceive the workout to be easier in the evening.
Exercising about 5 hours before bedtime improves the quality of sleep. *If you are a Night Owl, shift these times about 3-4 hours later in the day. 54 Dr.T.V.Rao MD Deal you patients with -CALMER : Deal you patients with -CALMER C=catalyst for change
A=alter thoughts to change feelings
L=listen and then make a diagnosis
M=make an agreement
E=education and follow-up
R=reach out and discuss feelings Pomm, et al. (2004) 55 Dr.T.V.Rao MD Reading Pile : 56 Reading Pile Only read something if you’ll be fired for not reading it
Note that this refers to periodicals and routine reading, which is different than a research dig Dr.T.V.Rao MD Tips for Working in Groups : Tips for Working in Groups By Randy Pausch, for the Building Virtual Worlds course at Carnegie Mellon, Spring 1998
Meet people properly. It all starts with the introduction. Then, exchange contact information, and make sure you know how to pronounce everyone’s names. Exchange phone #s, and find out what hours are acceptable to call during.
Find things you have in common. You can almost always find something in common with another person, and starting from that baseline, it’s much easier to then address issues where you have difference. This is why cities like professional sports teams, which are socially galvanizing forces that cut across boundaries of race and wealth. If nothing else, you probably have in common things like the weather. 57 Dr.T.V.Rao MD Tips for Working in Groups : 58 Tips for Working in Groups By Randy Pausch, for the Building Virtual Worlds course at Carnegie Mellon, Spring 1998
Avoid conflict at all costs. When stress occurs and tempers flare, take a short break. Clear your heads, apologize, and take another stab at it. Apologize for upsetting your peers, even if you think someone else was primarily at fault; the goal is to work together, not start a legal battle over whose transgressions were worse. It takes two to have an argument, so be the peacemaker.
Phrase alternatives as questions. Instead of “I think we should do A, not B,” try “What if we did A, instead of B?” That allows people to offer comments, rather than defend one choice. Dr.T.V.Rao MD TIME lost Never Gained : TIME lost Never Gained Time is free, but it's priceless. You can'town it, but you can use it. You can't keep it, but you can spend it. Once you've lost ityou can never get it back.” Harvey MacKay 59 Dr.T.V.Rao MD How to Use Time Effectively : How to Use Time Effectively Get Started Immediately On Important Tasks.
Reduce Meeting Time.
Take Time To Plan.
Learn To Say “No.”
Remember That Now Is The Time To Put It All Together. 60 Dr.T.V.Rao MD How to progress for Better Career : 61 How to progress for Better Career Have a great planning system and use it
Take on realistic goals an schedule accurately
Do not over-commit
Set and agree priorities to distinguish between urgent and important tasks
Build in some flexibility to cope with anything unexpected
Control your documents, workspace and phone Dr.T.V.Rao MD How to progress for Better Career : 62 How to progress for Better Career Don’t procrastinate – Manage Your Time Today
Define and use periods of quality time in your schedule
Learn to say No in a professional manner
Stay away from perfectionism and aim for excellence
Build in time for personal development Dr.T.V.Rao MD Finding Balance : Finding Balance Find balance between:
Time alone Dr.T.V.Rao MD 63 When you are Stressed : 64 When you are Stressed To deal with over-work, try the following
Understand your pressures
Don’t get worked up or panicked
Don’t blame everything on yourself
Estimate time as well as possible
Agree priorities and keep them
Remind yourself that there is a limited amount of time available to you Dr.T.V.Rao MD Time Management Questions? : Time Management Questions? How much time do you have?
What are your goals?
Does free time really mean free time?
Do you have a schedule?
Do you use a planner?
Do you procrastinate?
Are you equipped with Time Management Tips? 65 Dr.T.V.Rao MD To Realize the Value of: : To Realize the Value of: ONE YEAR, ask a student who failed a grade.
ONE MONTH, ask a mother who gave birth to a premature baby.
ONE WEEK, ask the editor of a weekly newspaper.
ONE DAY, ask a daily wage laborer with kids to feed.
ONE HOUR, ask the lovers who are waiting to meet.
ONE MINUTE, ask a person who missed the train.
ONE SECOND, ask a person who just avoided an accident.
ONE MILLISECOND, ask the person who won a silver medal in the Olympics. 66 Dr.T.V.Rao MD Pacing : Pacing Athletes know the phenomenon of running with someone ahead of them to increase their times.
The same effect can be achieved with studying and completing schoolwork. Using a Planner Effectively : Using a Planner Effectively Select a planner that you will be likely to carry with you.
At the beginning of each semester, record test dates, project due dates etc from all of your syllabi for your classes.
Use pencil because schedules change
Keep your planner handy Dr.T.V.Rao MD 68 . Be Realistic Not a Imaginary : . Be Realistic Not a Imaginary Examine your schedule.
Be realistic about what you can accomplish.
Don’t try to juggle too many things.
Don’t set yourself up for failure. The Two to One Rule of Thumb : The Two to One Rule of Thumb For every hour you are in class, you should study at least two hours = 70 Dr.T.V.Rao MD Slide 71: Time management really means managing yourself.
It’s a way to be happier, more effective, and more successful. 71 Dr.T.V.Rao MD Be The Bunny : Be The Bunny Just Keep
And going… 72 Dr.T.V.Rao MD Fear of Success and Failure : Fear of Success and Failure We procrastinate because we fear FAILURE.
It is easier to accept that we failed because we didn’t even attempt a project than to fail at doing the project.
We procrastinate because we fear SUCCESS.
If I get all “A’s” this semester, everyone will expect the same next semester.
If I do an outstanding job on this project, my boss will just pile on more work. Slide 74: CGQC 8/23/2007 Prioritize the Do’s Address the urgent
Accomplish what you can early
Attach deadlines to everything Time Management Tips : Time Management Tips Write things down.
Don’t rely on memory
Prioritize your list
Plan your week.
Spend some time at the beginning of each week to plan your schedule.
Carry a notebook.
Write down those great ideas and brilliant insights (capture your thoughts).
Learn to say no.
Say no to low priority requests. 75 Dr.T.V.Rao MD Never stop , Life is Race : Never stop , Life is Race Everything changes
never stop exploring
and never stop learning
and you will change the world
Everything happens faster than you think. 76 Dr.T.V.Rao MD Slide 77: Created by Dr.T.V.Rao MD for benefit of Students for a creative career