required graduation paperwork podcast

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Graduation Paperwork Podcast By Donna Miers

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This podcast will walk you through the documents/paperwork that you will need to complete when a student is graduating and their diploma is being issued.... this means that the student will NOT receive any future services in BVSD, including CTEC or 18-21. Students can continue to receive SWAP services after the diploma has been issued

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It is important that the proper paperwork is completed so that our district does not lose funding. If a student is perceived as a drop out or non-completer....a school’s AYP report is negatively impacted and this could result in a loss of funding.

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Complete the Prior Written Notice form that is designed specifically for graduates which states that the student will be issued a diploma and graduate thus ending all entitlement to FAPE (complete this form at least 30 days prior to graduation) Complete a Summary of Performance Complete the Post School Outcome Exit Survey *Complete a Notice of Meeting (*if a meeting will be held) Make sure the service end dates are accurate on the IEP; the end dates for all services should be the same as the date of graduation Complete an IEP Amendment if you need to change the IEP service end dates A Withdrawal from Special Education form is used only for students that are being withdrawn from sped services before they graduate.

PWN: Make sure to use the “Notice of Graduation” PWN and fill it out appropriately. Located under the “Create New Form” drop down menu in IC:

PWN: Make sure to use the “Notice of Graduation” PWN and fill it out appropriately. Located under the “Create New Form” drop down menu in IC

Summary of Performance Located under the “Create New Form” drop down menu on IC:

Summary of Performance Located under the “Create New Form” drop down menu on IC This form has a place for student signature and date T his document is very important for students that may need help in the future through Social Services, DVR, SWAP or other agencies

Post-School Outcome Exit Survey Located under the “Create New Form” drop down menu on IC:

Post-School Outcome Exit Survey Located under the “Create New Form” drop down menu on IC This form has an optional signature line for students and parents

Don’t forget to document the correct End Date(s) for all services on the IEP (very Important):

Don’t forget to document the correct End Date(s) for all services on the IEP (very Important) If the service end date(s) do not match the student’s date of graduation, you will need to fill out an IEP Amendment Wavier that will accurately report the service end date(s).

IEP Amendment Waiver:

9 IEP Amendment Waiver Service hours end on 11-11-2011 Service hours will end on 5-20-2011 Student will receive his/her diploma and graduate on 5-20-11 thus ending all services Continued Services, the team has decided that the student is prepared to move toward PSGs w/o continued services None at this time

Notice of Meeting:

10 Notice of Meeting The annual or triennial must be held even if it is due the day a student graduates; most required paperwork can be completed at this time. If the annual or tri was held months earlier, it would be appropriate and considerate to have an additional meeting that would explain many of the required graduation forms that may not have been presented at the earlier meeting, such as the SOP and Post-School Outcome Exit Survey. This additional meeting might also review the student’s previous decision regarding CTEC or 18-21 services. You should include the Transition Specialist or Swap coordinator at these meetings. Other Tri Annual

Graduation Checklist Go to::

11 Graduation Checklist Go to: BVSD website Employees Special Education Staff Only SPED forms for staff IEP checklists and timelines 11

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12 Attach this checklist to the required paperwork that you will send to sped records

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If a student will be continuing to receive BVSD services and the diploma will NOT be issued you will NOT need to complete these documents. You must make sure that a continuing student’s IEP indicates exactly what courses the student will be taking during the next year....usually CTEC, 18-21classes or a combination of both. Make sure all service hours are correct on the IEP. Make sure you inform the registrar that the student’s diploma will not be issued at this time...save your documentation of this communication.

A Withdrawal from Special Education Services form is for students leaving services before graduating....do not use this form for graduates!:

A Withdrawal from Special Education Services form is for students leaving services before graduating.... do not use this form for graduates!

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