Excel for Teachers

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Short tutorial for creating Excel grade reports

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Dynamic Data Data Assessment, Documentation, and Application© Teacher Resources

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A cell containing text and numbers or only text cannot be used in formulas, even if numbers exist with the alphabetic characters. Select the cell where you want to enter text Type the alpha-numeric text that should be in the cell Windows: To accept the information, press [Enter] or an [Arrow] key. To force text to wrap at a specific point in a cell, press [Alt] + [Enter] Macintosh: To accept the information, press [return] or an [arrow] keyTo force text to wrap, in the Formatting Palette, under Alignment and Spacing, select Wrap Text Entering Text

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Numeric cells can be used for calculations and functions. A numeric cell may contain numbers, plus (+), minus (-), currency ($). Select the cell where you want to enter numbers Type the numeric information that should be in the cellHINT: To enter a fraction, type 0 and press [Space] before the fraction; otherwise, Excel will interpret the fraction as a date. Windows: To accept the information, press [Enter] or an [Arrow] key Macintosh: To accept the information, press [return] or an [arrow] key . Entering Numbers

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Entering a Date or Time Manually Select the cell where you want to enter the date or time To enter a date, type the date in one of the following formats: 6/23/2004, 6-23-2004, or June 23, 2004To enter a time, type the timeNOTE: To indicate AM or PM, leave a space and press [Shift] + [A] or [P], respectively. To accept the information, press [Enter] or [return] Entering the Current Date or Time Automatically Windows: To enter today's date, press [Ctrl] + [;]To enter the current time, press [Ctrl] + [Shift] + [;] To accept the information, press [Enter] Macintosh: To enter today's date, press [control] + [;]To enter the current time, press [command] + [;] To accept the information, press [return] Entering Dates or Times

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Saving for the First Time The following steps should be used when you are saving a worksheet for the first time, when you want to save it to a new location (perhaps a backup), or when you want to save a copy with a different name. From the File menu, select Save As...The Save As dialog box appears. Windows: From the Save in pull-down list, select the desired save location Macintosh: From the Where pull down list, select the desired save location Windows: In the File name text box, type a filenameMacintosh: In the Save As text box, type a filename Click SAVEThe file is saved. Saving Subsequent Times From the File menu, select Save OR On the Standard toolbar, click SAVE The file is saved. Saving Your Work

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Formating Worksheets Cell Borders Toolbars Format Cell and Rows

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Practice Excel Skills An Assignment Part I Open a new Excel Workbook Select Worksheet 1 Highlight an area with 11 rows and 7 columns Insert borders for these cells (dark lines) Create a chart that is labeled “Students” in the first cell of the top row Add 10 names to the worksheet in the first column (simulated) Add 7 assignment names and dates in each adjacent column Add student assignment data (numerical) in the worksheet (simulated) Save this Workbook with a specific file name (to desktop)

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Practice Excel Skills An Assignment Part II Highlight the completed worksheet (cells with data) Click the “insert chart” icon (chart wizard) Select a standard chart (column) Click “next” Click date range “columns” Click “next” Type in Chart name, x axis title, y axis title Place chart as object in sheet 1 (click finish) Save the edited workbook (desktop)

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Working with Simple Formulas Highlight cells Formula Wizard Watch a video about adding formulas

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Practice your Excel Skills An Assignment Open your new worksheet Label cells after each data group (average) Highlight each data group and use function wizard Continue to highlight cell groups and compute averages Highlight entire data group and add borders Save workbook Watch video for step-by-step instructions

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Interpreting Data Collaboration Activity Organize into groups of three or four Discuss how student assessment data can be used to enhance teaching strategies. What variables do you look for when evaluating student assessment data? What is the value of formal assessment summaries? When have you used assessment date evaluation to change your teaching practices?

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http://www.mediaworkshop.org/humanities/workshop01/excel_partone.html http://www.mediaworkshop.org/humanities/workshop01/excel_parttwo.html http://www.internet4classrooms.com/excel_survey.htm http://www.internet4classrooms.com/on-line_excel.htm http://www.utexas.edu/its/training/handouts/excelgrade/ http://tlt.psu.edu/suggestions/gradebook/formulas.html http://updateonline.wikispaces.com/Applications+%26+Plug-ins http://www.teach-nology.com/web_tools/web_site/ http://www.schoolrack.com/# http://www.classnotesonline.com/ http://www.think.com/en_us/ http://www.mediaworkshop.org/humanities/workshop01/excel_partone.html http://www.mediaworkshop.org/humanities/workshop01/excel_parttwo.html http://www.internet4classrooms.com/k12links.htm http://www.forsythcountyschools.org/kadkins/graphing_abc.htm http://www.microsoft.com/education/classtipsarchive.mspx#EWE http://www.fsdb.k12.fl.us/rmc/tutorials/office.html#excel http://www.uwec.edu/help/Excel03/bas-starting.htm http://einstein.cs.uri.edu/tutorials/csc101/pc/excel97/excel.html http://teach.concord.edu/Excel_Movies.html http://it.umary.edu/vtltc/VTLTC/Docs/Refdocs/printverrefdocs/excel/excel.html http://www.ncsu.edu/labwrite/res/gt/gt-bar-home.html#cb1 Excel References

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Click here for your Certificate of Completion

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