How to choose the best data safe for your organisation

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Presentation Description

Many important documents like company deeds, tax records, and registration certificates are now kept in digital format but we cannot do away with paper documents altogether. Hence, we still need data safes and cabinets to file paper documents securely. They require protection not only from fire but also from theft.

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Presentation Transcript

How to choose the best data safe for your organisation:

How to choose the best data safe for your organisation

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Many important documents like company deeds, tax records, and registration certificates are now kept in digital format but we cannot do away with paper documents altogether. Hence, we still need data safes and cabinets to file paper documents securely. They require protection not only from fire but also from theft.

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Here are a few tips to help you choose the best data safe.

Fire protection:

Fire protection Fire protection should be determined based on what you are going to store inside the safe. If you are going to store CDs, backup tapes, VHS, hard drives, etc, which are more vulnerable to fire, you will need fireproof date safes designed to protect magnetic media.

Cash rating:

Cash rating For data safes to pass a battery of test there are both American and European standards. The cash rating gives a hint about how secure the safe is in terms of complexity of the lock, build quality, the level of cover and bolt mechanisms. You will need a higher cash rating than the real cost of the item if you have an explicit high value item.

Size matters:

Size matters The size depends on what you are planning to store inside the data safe. Pay particular attention to the inside dimensions.

Inner compartments:

Inner compartments When it comes to the interior of your safe there are various options. For instance, you get to buy a data safe with different compartments. In one compartment you can keep cash and in another compartment you can keep documents, etc.

Lock options:

Lock options Data safes come with a variety of locking systems like electronic keypads, key locks, combination locks, time locks, dual locks, etc. A key lock is the easiest to open for the owner and a burglar. A better option is a dual or combination lock. The combination should be changed on a regular basis like any password. Then there are biometric locks, which come with a fingerprint reader. It can store a number of fingerprints as well.

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