Ideas on Successful Project Initiations

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Handouts can be found here: http://corporategeek.info/Project-Initiation-Scop ing

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Presentation Transcript

Project Initiation & Scoping : 

Project Initiation & Scoping “Simple ideas for successful project initiations” by Ciprian Rusen

Initiation & Scoping=nature and scope of your project : 

Initiation & Scoping=nature and scope of your project

Slide 3: 

Superficial Initiation & Scoping=a failed project

Slide 4: 

Superficial = Initiation & Scoping Scope creepReworkOverspending Unrealistic plans

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Thorough = Initiation & Scoping Clear ScopeLess ReworkClear Budgets Realistic plans

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How to successfully initiate a project?

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Create a great Project Charter! a.k.a. Project Establishment Project Initiation

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follow these simple 8 steps…

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Purpose & Business need Step 1

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Investigate Current State Key Issues/Needs Ideal State

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Write the Project Objective how to go from the current state to the desired state

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“TO:” –> What? “In a way that:” –> How? “So that:” –> Why? Write the Project Objective

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Current State Key Issues & Needs Ideal State How To Get There REMEMBER! Business Need Project Objective

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Identify Sponsor & Board Step 2

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Who will benefit the most? Who can give you the budget? Who can remove roadblocks? Who can play an active role? Sponsor!

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With whom do I need to work with? (both internally & externally) Who can commit resources ? Who can remove roadblocks? Board Members!

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Who will benefit the most? With whom do I need to work with? REMEMBER! Identify Sponsor & Board!

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Project Scope Step 3

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What WILL and… What WILL NOT be delivered?

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Be very specific!

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Key deliverables Business units Geographies Locations Interfaces … Document!

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What WILL and WILL NOT be delivered? REMEMBER! Project Scope!

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Benefits & Value Creation Step 4

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How it will be calculated?

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Focus on Tangible Benefits Document also Intangible Benefits

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Align on Targets

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How to Calculate? Tangible/Intangible Align Targets REMEMBER! Value Creation!

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Success Criteria and Measures Step 5

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Observable & Measurable

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Realistic & attainable

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Observable Measurable Realistic Attainable REMEMBER! Success Criteria!

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Identify Constraints Step 6

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Resources Time Competing Projects Sequence Technology Vendors Processes & Methodologies Think!

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Resources Competing Projects Think!

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Document Assumptions Step 7

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“The act of taking something for granted, or something taken for granted.”

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Ask for feedback & Get Sign Off Step 8

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Get feedback from sponsor, board, stakeholders

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Get Sign Off

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Constraints Assumptions Feedback Sign Off REMEMBER!

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What have you learned today?

Slide 42: 

You can successfully initiate a project!

Slide 43: 

Create a great Project Charter! a.k.a. Project Establishment Project Initiation

Slide 44: 

Purpose Sponsor & Board Scope Value Creation Success Criteria Constraints Assumptions Feedback & Sign Off REMEMBER!

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