Ideas on Successful Project Initiations

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Handouts can be found here: http://corporategeek.info/Project-Initiation-Scop ing

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Presentation Transcript

Project Initiation & Scoping : 

Project Initiation & Scoping “Simple ideas for successful project initiations” by Ciprian Rusen

Initiation & Scoping=nature and scope of your project : 

Initiation & Scoping=nature and scope of your project

Slide 3: 

Superficial Initiation & Scoping=a failed project

Slide 4: 

Superficial = Initiation & Scoping Scope creepReworkOverspending Unrealistic plans

Slide 5: 

Thorough = Initiation & Scoping Clear ScopeLess ReworkClear Budgets Realistic plans

Slide 6: 

How to successfully initiate a project?

Slide 7: 

Create a great Project Charter! a.k.a. Project Establishment Project Initiation

Slide 8: 

follow these simple 8 steps…

Slide 9: 

Purpose & Business need Step 1

Slide 10: 

Investigate Current State Key Issues/Needs Ideal State

Slide 11: 

Write the Project Objective how to go from the current state to the desired state

Slide 12: 

“TO:” –> What? “In a way that:” –> How? “So that:” –> Why? Write the Project Objective

Slide 13: 

Current State Key Issues & Needs Ideal State How To Get There REMEMBER! Business Need Project Objective

Slide 14: 

Identify Sponsor & Board Step 2

Slide 15: 

Who will benefit the most? Who can give you the budget? Who can remove roadblocks? Who can play an active role? Sponsor!

Slide 16: 

With whom do I need to work with? (both internally & externally) Who can commit resources ? Who can remove roadblocks? Board Members!

Slide 17: 

Who will benefit the most? With whom do I need to work with? REMEMBER! Identify Sponsor & Board!

Slide 18: 

Project Scope Step 3

Slide 19: 

What WILL and… What WILL NOT be delivered?

Slide 20: 

Be very specific!

Slide 21: 

Key deliverables Business units Geographies Locations Interfaces … Document!

Slide 22: 

What WILL and WILL NOT be delivered? REMEMBER! Project Scope!

Slide 23: 

Benefits & Value Creation Step 4

Slide 24: 

How it will be calculated?

Slide 25: 

Focus on Tangible Benefits Document also Intangible Benefits

Slide 26: 

Align on Targets

Slide 27: 

How to Calculate? Tangible/Intangible Align Targets REMEMBER! Value Creation!

Slide 28: 

Success Criteria and Measures Step 5

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Observable & Measurable

Slide 30: 

Realistic & attainable

Slide 31: 

Observable Measurable Realistic Attainable REMEMBER! Success Criteria!

Slide 32: 

Identify Constraints Step 6

Slide 33: 

Resources Time Competing Projects Sequence Technology Vendors Processes & Methodologies Think!

Slide 34: 

Resources Competing Projects Think!

Slide 35: 

Document Assumptions Step 7

Slide 36: 

“The act of taking something for granted, or something taken for granted.”

Slide 37: 

Ask for feedback & Get Sign Off Step 8

Slide 38: 

Get feedback from sponsor, board, stakeholders

Slide 39: 

Get Sign Off

Slide 40: 

Constraints Assumptions Feedback Sign Off REMEMBER!

Slide 41: 

What have you learned today?

Slide 42: 

You can successfully initiate a project!

Slide 43: 

Create a great Project Charter! a.k.a. Project Establishment Project Initiation

Slide 44: 

Purpose Sponsor & Board Scope Value Creation Success Criteria Constraints Assumptions Feedback & Sign Off REMEMBER!

Slide 45: 

Created by…