How to use Microsoft Word

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How to use Microsoft Word :

How to use Microsoft Word

● How to start a document :

● How to start a document The program can be used to write letters and different types of documents that can include graphics and pictures.  This guide explains how to open Microsoft Word and start a new document.   From the desktop or from your ‘Start’ menu, open Microsoft Word.  

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● How to move around a document The flashing cursor (mouse pointer) in the document tells you where you’re typing. Wherever the flashing cursor is placed, the letters that you type will be inserted at that point. When you start a blank document, the flashing cursor will be at the start of your document ready for you to start typing . As you type, the cursor will also move with each letter. This guides you so that you know where the focus is for typing.    

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The mouse can be used for moving around a document. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.    Move the text select/mouse pointer with your mouse to where you would like to change or add text. Click the left-hand mouse button. This will then place the flashing cursor at the point where you have clicked so that you can edit or insert text .

● How to change text size and font :

● How to change text size and font  If you’d like to change a portion of the text to a different font, it will need to be selected or highlighted first. When the mouse pointer is moved over a text area, it will change from an arrow to a ‘text select’ or ‘I-beam’ icon.  

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Next to the font style box is a box containing a number and an arrow. This changes the size of the font. Click on the arrow . Choose the size of font from the drop-down list of options. If you’d like the same size and style of font set up every time you start a new document, you can set a ‘default font’. Click on the ‘Font’ arrow just above the main screen.  

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● How to bold, italicize or underline text

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● How to copy and paste text   To copy text, it will need to be selected or highlighted with the mouse first. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon . : Select your text so that it’s highlighted.   Copy the text by clicking on the copy icon at the left-hand side of the formatting ribbon.  

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Use the mouse to move the cursor to where you wish to paste the copied text. Click  Paste to insert the copied text in its new place in your text.   Your text will now be duplicated in the new position in your document.   Once text is highlighted, it’s also possible to copy and paste it using a keyboard shortcut instead of the mouse, which some people find easier. To copy, press and hold Ctrl (the control key) on the keyboard and then press the C on the keyboard. To paste, press and hold down Ctrl and then press V.

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● How to print a document   Once you’ve completed your document and are ready to print, click  File in the top left-hand corner of your document .     Choose how many copies of your document you need.

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● How to center, left align, right align and justify text To center the selected text, click on the ‘ center text’ icon in the formatting ribbon at the top of the document.   The default layout is left align, where text will be aligned to the left margin of the document.

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 To right align the selected text, click on the ‘right align’ icon. This will move all highlighted text so that it’s aligned to the right.   To ‘justify’ text so that it is aligned to both right and left, click on the ‘justify’ icon.  

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● How to save a document Click File in the top left-hand corner of the screen. From the menu, choose  Save .

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  Once you have typed in the name of your document, click  Save . A ‘Save’ dialogue box will come up. At the top and at the left-hand side in the list of folder options, it will show the folder where you’ll be saving the document. If you wish to change this folder, navigate through the folders on the left-hand side of the dialogue box to choose the one where you want to save your document.

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